---
title: "Compliance and Assurance Software"
ocid: "ocds-h6vhtk-03fc9d"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03fc9d"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-03fc9d.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-03fc9d.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "DERBY HOMES LTD"
published: "2023-09-26"
---

# Compliance and Assurance Software

Buyer: DERBY HOMES LTD  
Current stage: Award  
OCID: ocds-h6vhtk-03fc9d

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## Summary

The contracting authority DERBY HOMES LTD, based in Derby, United Kingdom, recently completed a procurement process for the Compliance and Assurance Software in the goods category. The tender was awarded to The Compliance Workbook Ltd, with a contract value of 189,329 GBP signed on 14th September 2023. The contract involves the ongoing provision of specialist software for compliance purposes. The procurement method used was a limited award procedure without prior publication, citing the need for a specific provider meeting all requirements.

This procurement process presents an opportunity for software companies specialising in compliance and assurance solutions to compete. Businesses capable of providing innovative software packages tailored to the unique needs of organisations like DERBY HOMES LTD would be well-suited to explore opportunities in this sector. The 36-month contract period with the option to extend further allows for long-term business growth potential by delivering consistent, high-quality services to the contracting authority.

## Notice

Derby Homes Limited intends to contract for The Compliance Workbook (TCW) software, for the ongoing provision of a specialist, unique Compliance and Assurance software package. Derby Homes has published this notice and intends to award a contract to The Compliance Workbook Ltd.

### Lot Information

Lot 1

Derby Homes Limited currently uses a specialist Compliance and Assurance software package. The contract will allow annual license purchases, support and maintenance. A change of product would have had a major impact on operational activities, and create significant costs of change. We do not believe a suitable alternative exists at this time. Each month the organisation receives up to 1,800 documents across multiples compliance areas with essential information that could drive the direction of the organisation. Software capturing information from this provides evidence of compliance, asset information, improved data interpretation, supports remedial actions and output tracking, automated engineering and regulatory validation with reduced risk of human error. The Building Safety Bill and the Golden Thread of Information puts an onus on the organisation to see and do more with data. TCW technology is a unique Compliance and Assurance software package, and we are using it to review documents electronically in a manner to extract all essential data needed to validate safety. TCW performs extensive regulatory and best practice calculations to compliance documents to ensure all fields have been complete with accurate and valued information. The product then extracts any further actions or remedial works and provides a process for managing the assets compliance to ensure all outstanding tasks are remedied in a timely manner. Research carrying out due diligence on other compliance packages suggest it is reasonable to believe TCW is the only product that meets all our requirements. Derby Homes have for some time been inputting data into the software and configured it to our requirements. We believe a change of software at this time, if any suitable alternative is available despite our research thus far, would carry significant costs of change and pose risks to our compliance and assurance activities. Additional information: We intend to continue using the software for another 36 months and, if no suitable alternatives are notified to us in that time, potentially up to a further 36 months.

Options: 36 month initial contract period with option to extend by up to a further 36 months subject to performance, costs being within value stated above, and any suitable alternatives to the software that may emerge during this time.

### Procurement Information

Only one possible provider to meet all requirements has been identified. Derby Homes Ltd posted the VEAT notice to confirm no other options existed following our due diligence or if a tender is required in the future, to be transparent about action taken and why. The contract term will be for 36 months initially with option to extend by up to a further 36 months to allow a competitive process in the future if alternatives exist which we have otherwise been unable to identify.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/028292-2023 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 26 Sep 2023 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 13 Sep 2023 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £189,329 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | DERBY HOMES LTD |
| Locality | DERBY |
| Post town | Derby |
| Postcode | DE24 8UZ |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF1 Derbyshire and Nottinghamshire |
| ITL 3 | TLF11 Derby |
| Local authority | Derby |
| Electoral ward | Alvaston North |
| Westminster constituency | Derby South |
| Delivery location | TLF11 Derby |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | THE COMPLIANCE WORKBOOK |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48170000 - Compliance software package

## Release History

- 26 Sep 2023 at 08:42 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/028292-2023
- 14 Sep 2023 at 08:27 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/027172-2023

## Notice URLs

- http://www.thecomplianceworkbook.com
- https://www.derbyhomes.org

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03fc9d. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-03fc9d.json.