---
title: "Digital Archival Collections group purchasing scheme"
ocid: "ocds-h6vhtk-03fccc"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03fccc"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-03fccc.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-03fccc.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "JISC SERVICES LTD"
published: "2023-12-01"
---

# Digital Archival Collections group purchasing scheme

Buyer: JISC SERVICES LTD  
Current stage: Award  
OCID: ocds-h6vhtk-03fccc

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03fccc)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-03fccc.json)

## Summary

Jisc Services Ltd is inviting suppliers to provide a Digital Archival Collections group purchasing scheme, aimed at offering automatic discounts and increasing discounts based on sales volume. The procurement stage is complete, with East View Information Services, De Gruyter, British Online Archives, Irish Newspaper Archives Ltd, ITHAKA d/b/a JSTOR, and ProQuest LLC as active suppliers for the awarded contracts signed on 1st December 2023. This services procurement falls under the main category of Education and training services, using a limited procurement method without publication of a contract notice.

The Digital Archival Collections group purchasing scheme offered by Jisc provides business growth opportunities for suppliers capable of offering static collections with transparent pricing based on sales volume triggers. Suppliers eligible for this tender must align with the Jisc Model License and be able to provide products following a specific pricing structure. This procurement, originated by Jisc Services Ltd, creates business opportunities in the education sector, with a focus on digital archival collections for arts, humanities, and social science studies, benefiting from planned discounts based on the procurement method employed.

## Notice

Jisc is seeking to enter into contract with the following suppliers to provide a Digital Archival Collections group purchasing scheme. This group purchasing scheme is available to any supplier that is able to meet the requirements set out below and previously provided within the published PIN. The scope of the DAC group purchasing scheme is an acquisition model offering members automatic discount off product list prices, transparent banded pricing, and increasing discounts based on volume of sales generated.

### Lot Information

Lot 1

Jisc has been working in collaboration with publishers to make digital archival collections of primary source materials more affordable so researchers, learners and teachers can enjoy access to a wider range of resources and libraries can achieve further efficiencies. https://www.jisc.ac.uk/digital-archival-collections-group-purchasing The digital archival collections group purchasing scheme is designed to leverage the collective purchasing power of institutions and is based on the principle 'the economy of scale': That is, the more products purchased per publisher by any institution over the course of an academic year, the lower the price based on pre-set discount triggers. Digital archival collections can comprise of many forms of digitised materials including, but not limited to, manuscripts, illustrations, photographs, maps, pamphlets, diaries, correspondence, ephemera, cartoons and audio-visual materials. Digital archival collections are predominately focused on the arts, humanities, and social science studies. Requirements for eligibility are: 1. Publishers will offer a selection of products relevant to Higher Education Institutions (HEIs) as one- off perpetual purchases, eliminating recurrent annual access/platform charges. No on-going or yearly fees are permitted to access the content. 2. Products offered are expected to be fixed/static collections and no new content introduced to the products over time. Additional content may be added to the original product under the following circumstances. * Existing content cannot be withdrawn. * No further fee will be levied on members who have purchased these content options previously. 4. Publishers will be required to submit pricing in line with the Jisc banding structure that decreases from band 1 - 10 (https://subscriptionsmanager.jisc.ac.uk/about/jisc-banding). 5. All products pricing must start at 20% discount off the list price and then increase the discount in 5% increments to a maximum of 30%. Discounts are triggered by the number of sales across all the products on offer from a given publisher regardless of the band that makes the sale (e.g., 1-4 products purchased by any institution = 20% discount, 5-9 products purchased = 25% discount, 10+ product sales = 30%). Publishers decide how many product sales will trigger each 5% discount increment. 6. . Pricing will be publicly available to view (after authentication) to provide our members with transparency and no need to negotiate. 7. Publishers will be contracted using the Jisc Model License (https://subscriptionsmanager.jisc.ac.uk/about/jisc-model-licence). 8. The scheme runs on a yearly basis, allowing institutions to benefit from the maximum discount reached by the end of each academic year (31 July) 9. Institutions will order products directly through Jisc License Subscriptions Manager (https://subscriptionsmanager.jisc.ac.uk/) and be granted access to the content at point of ordering. 10. Invoices will be issued on completion of order unless specified by the member institution. This may result in a credit note being issued to the institution when the final price for product/s has been calculated after the yearly close of the scheme on 31 July (2024). Jisc/Publisher offers institutions the flexibility to be invoiced at the conclusion of the yearly scheme (31 July). Purchased products will be made available on completion of the order regardless of the invoice option chosen by members. 11. Jisc has undertaken due diligence on suppliers seeking acceptance to the scheme, including reviewing information on financial information, Information Security, Data Protection, Insurances, Modern Slavery. Additional information: The contract value is an estimate based on the aggregate sum of licence fees (in perpetuity) that will be paid to the supplier by Jisc member institutions over the one year term of the contract. Jisc itself makes no payment to the supplier for this service.

### Procurement Information

Each provider is either the rightsholder to the IP of the content and/or is the sole provider of each unique resource. Therefore Jisc is clear that the arrangement falls within the protection of exclusive rights, including intellectual property rights, contained within Regulation 32 (2) (b) (iii) of the Public Contracts Regulations 2015, permitting Jisc to enter into the direct award

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/035545-2023 |
| Notice type | Planning Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Negotiated without publication of a contract notice |
| Tender suitability | Not specified |
| Awardee scale | Large, SME |
| All stages | Planning, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 1 Dec 2023 |
| Submission deadline | Not specified |
| Future notice date | 7 Nov 2023 |
| Award date | 1 Dec 2023 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £485,500 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Planned |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | JISC SERVICES LTD |
| Locality | BRISTOL |
| Post town | Bristol |
| Postcode | BS1 6NB |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK5 West of England |
| ITL 3 | TLK51 Bristol, City of |
| Local authority | Bristol, City of |
| Electoral ward | Central |
| Westminster constituency | Bristol Central |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 6 |
| Supplier names | DE GRUYTER; EAST VIEW INFORMATION SERVICES; IRISH NEWSPAPER ARCHIVES; ITHAKA D/B/A JSTOR; MICROFORM IMAGING; PROQUEST |

## CPV Codes

### Divisions

- 80 - Education and training services

### Codes

- 80000000 - Education and training services

## Release History

- 1 Dec 2023 at 16:05 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/035545-2023
- 14 Sep 2023 at 15:21 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/027249-2023

## Notice URLs

- https://subscriptionsmanager.jisc.ac.uk/
- https://subscriptionsmanager.jisc.ac.uk/about/jisc-banding
- https://subscriptionsmanager.jisc.ac.uk/about/jisc-model-licence
- https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/87175
- https://uk.eu-supply.com/ctm/Supplier/Documents/Folder/73026
- https://www.jisc.ac.uk
- https://www.jisc.ac.uk/digital-archival-collections-group-purchasing

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03fccc. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-03fccc.json.