---
title: "The Provision of a Planned & Reactive Maintenance Service for Mechanical Services (including ventilation and air conditioning)"
ocid: "ocds-h6vhtk-040199"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-040199"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-040199.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-040199.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "BUCKINGHAMSHIRE COUNCIL"
published: "2024-01-19"
---

# The Provision of a Planned & Reactive Maintenance Service for Mechanical Services (including ventilation and air conditioning)

Buyer: BUCKINGHAMSHIRE COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-040199

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## Summary

The Buckinghamshire Council has recently awarded a contract for the Provision of a Planned & Reactive Maintenance Service for Mechanical Services, including ventilation and air conditioning. The contract covers services such as planned and preventative maintenance, reactive maintenance, statutory compliance, and emergency call-out facilities. The awarded contract includes the management of property types like Corporate Estate, Schools, and County Parks. The contract started on 1st April 2024, with a duration of three years and the possibility of two further extensions of up to 12 months each.

This tender by Buckinghamshire Council offers lucrative opportunities for business growth, especially for maintenance service providers in the mechanical services sector. Businesses capable of delivering planned maintenance, reactive services, and statutory compliance to diverse property types will find this opportunity well-suited for competition. The contract's start date and flexible service requirements make it attractive for businesses looking to expand their service portfolio and establish long-term relationships with a reputable regional authority like Buckinghamshire Council.

## Notice

Buckinghamshire Council has awarded a contract to deliver its Planned and Reactive Maintenance Service for Mechanical Services, including ventilation and air conditioning systems. The awarded contract includes the provision and management of the following elements: o Planned and preventative maintenance (PPM) to all of its scheduled serviceable assets (as listed in the individual site schedules). o Reactive maintenance to its estate's scheduled serviceable assets. o Statutory compliance of all its scheduled serviceable assets. o Potential additional ad-hoc requests to carry out minor capital project works up to a value of circa PS20,000. NB: These works are not guaranteed to the Service Provider. o Single Point of Contact and Emergency 24/7 Call Out Facility. Maintenance is defined as: 'the combination of all technical and associated administrative actions intended to retain an item in, or restore to, a state in which it can perform its required function' The Service Provider will also need to effectively manage the environmental impact of their repairs and maintenance service to support the Council's sustainable philosophy for building management. The services will be delivered at the following property types: Corporate Estate, Maintained and Non- BC Schools, External (non- BC) Clients, Agricultural Estate, County Parks Estate. The Council sought a supplier that appreciates that the expectation and priorities of the service are unique to each type of property and thus will adopt an approach that is property specific.

### Lot Information

Lot 1

Buckinghamshire Council has awarded a contract to deliver its Planned and Reactive Maintenance Service for Mechanical Services, including ventilation and air conditioning systems. The awarded contract includes the provision and management of the following elements: o Planned and preventative maintenance (PPM) to all of its scheduled serviceable assets (as listed in the individual site schedules). o Reactive maintenance to its estate's scheduled serviceable assets. o Statutory compliance of all its scheduled serviceable assets. o Potential additional ad-hoc requests to carry out minor capital project works up to a value of circa PS20,000. NB: These works are not guaranteed to the Service Provider. o Single Point of Contact and Emergency 24/7 Call Out Facility. Maintenance is defined as: 'the combination of all technical and associated administrative actions intended to retain an item in, or restore to, a state in which it can perform its required function' The Service Provider will also need to effectively manage the environmental impact of their repairs and maintenance service to support the Council's sustainable philosophy for building management. The services will be delivered at the following property types: Corporate Estate, Maintained and Non- BC Schools, External (non- BC) Clients, Agricultural Estate, County Parks Estate. The Council sought a supplier that appreciates that the expectation and priorities of the service are unique to each type of property and thus will adopt an approach that is property specific. Buckinghamshire Council has a large and diverse estate and ongoing changes will invariably occur to a number of properties during the contract term. The successful supplier will therefore be able to provide flexible and transparently delivered services, which will enable these changes to occur during the contract term. The Service Provider must be registered with the appropriate confederation or association related to the respective trades involved. In addition, the supplier must hold valid and current certification with an SSIP member scheme or have an OHSAS 18001 certificate from a UKAS accredited certification body and have been assessed for working with electrical services. The start date of the awarded contract is 1st April 2024. The term will be for three years with the option for up to 2 further extensions of up to 12 months each. TUPE may apply to this contract. Additional information: The contract value in II.1.7 and V.2.4 is the total modelled cost for the 3 year initial contract period.

Options: Option to extend for a period or consecutive periods of up to 24 months after the initial 3 year term.

Renewal: Option for up to 2 further extensions of up to 12 months each

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/001886-2024 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 19 Jan 2024 |
| Submission deadline | 27 Oct 2023 |
| Future notice date | Not specified |
| Award date | 10 Jan 2024 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £8,350,000 |
| Lots value | £8,350,000 |
| Awards value | Not specified |
| Contracts value | £4,136,680 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | BUCKINGHAMSHIRE COUNCIL |
| Locality | AYLESBURY |
| Post town | Hemel Hempstead |
| Postcode | HP20 1UA |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ1 Berkshire, Buckinghamshire and Oxfordshire |
| ITL 3 | TLJ13 Buckinghamshire |
| Local authority | Buckinghamshire |
| Electoral ward | Aylesbury North |
| Westminster constituency | Aylesbury |
| Delivery location | TLJ13 Buckinghamshire |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | TENCER |

## CPV Codes

### Divisions

- 45 - Construction work
- 50 - Repair and maintenance services

### Codes

- 45259300 - Heating-plant repair and maintenance work
- 50510000 - Repair and maintenance services of pumps, valves, taps and metal containers
- 50712000 - Repair and maintenance services of mechanical building installations
- 50720000 - Repair and maintenance services of central heating
- 50730000 - Repair and maintenance services of cooler groups

## Release History

- 19 Jan 2024 at 11:25 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/001886-2024
- 18 Sep 2023 at 12:47 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/027487-2023

## Notice URLs

- https://www.buckinghamshire.gov.uk/
- https://www.supplybucksbusiness.org.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-040199. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-040199.json.