---
title: "Procure to Pay Solution"
ocid: "ocds-h6vhtk-04035b"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04035b"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04035b.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04035b.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "MHS HOMES GROUP"
published: "2024-07-30"
---

# Procure to Pay Solution

Buyer: MHS HOMES GROUP  
Current stage: Award  
OCID: ocds-h6vhtk-04035b

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04035b)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-04035b.json)

## Summary

The Mhs Homes Group, a public authority based in Chatham, UK, sought to procure a "Procure to Pay Solution" under the CPV classification 48442000 for financial systems software. This procurement, which had an open procedure, aimed to secure a comprehensive system for managing the end-to-end process of ordering goods and services along with processing associated invoices. The active tender was issued on 25th September 2023, with a submission deadline of 23rd October 2023 and subsequent bid opening on 24th October 2023. The contract, valued at £408,000, has been awarded to DOCUMATION SOFTWARE LIMITED, with the contract signed on 23rd February 2024 for an initial duration of 1800 days with a potential 3-year extension.

This tender represents a significant business growth opportunity, particularly for software providers specialising in financial systems with capabilities for integration with other business systems. The focus on quality over price (70% quality, 30% price) indicates that vendors with robust, high-quality solutions will have a competitive edge. Businesses involved in software development, particularly those providing financial and ERP systems, are well-suited to compete for such contracts. Furthermore, the scope for renewal and electronic invoicing enhances long-term collaboration prospects, making it attractive for companies aiming for sustained engagement with public sector clients.

## Notice

We are looking for a solution to deliver end to end process for ordering of goods and services and processing of associated invoices.

### Lot Information

Lot 1

We are looking for a solution to deliver end to end process for ordering of goods and services and processing of associated invoices and to include Open APIs to enable fully integration with other business systems in use.

Renewal: 3 year extension

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/023822-2024 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 30 Jul 2024 |
| Submission deadline | 23 Oct 2023 |
| Future notice date | Not specified |
| Award date | 23 Feb 2024 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £408,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £279,950 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | MHS HOMES GROUP |
| Locality | CHATHAM |
| Post town | Rochester |
| Postcode | ME4 4LL |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ4 Kent |
| ITL 3 | TLJ41 Medway |
| Local authority | Medway |
| Electoral ward | Chatham Central & Brompton |
| Westminster constituency | Rochester and Strood |
| Delivery location | TLJ South East (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | DOCUMATION SOFTWARE |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48442000 - Financial systems software package
- 48900000 - Miscellaneous software package and computer systems

## Release History

- 30 Jul 2024 at 15:22 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/023822-2024
- 25 Sep 2023 at 11:42 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/028188-2023

## Notice URLs

- http://www.mhs.org.uk
- https://mhshomes.esourcingportal.com/current_opportunities.cfm

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04035b. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04035b.json.