---
title: "Train Cleaning Services"
ocid: "ocds-h6vhtk-0403cf"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0403cf"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0403cf.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0403cf.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "FIRST RAIL HOLDINGS LIMITED"
published: "2023-09-26"
---

# Train Cleaning Services

Buyer: FIRST RAIL HOLDINGS LIMITED  
Current stage: Tender  
OCID: ocds-h6vhtk-0403cf

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## Summary

The procurement process for the "Train Cleaning Services" tender is currently at the active stage. The buying organisation, FIRST RAIL HOLDINGS LIMITED, has issued this tender for cleaning services in the railway industry. The contract value is £54,592,698 GBP, with specific requirements for cleaning operations across the GWR and SWR networks. The deadline for submissions is 26th October 2023.

This tender presents growth opportunities for businesses in the cleaning services sector, particularly those experienced in providing railway cleaning operations. Businesses capable of delivering high-quality cleaning services for train, station, and driver crew offices are well-suited to compete. The procurement method is selective, involving a negotiated procedure with prior call for competition. Interested businesses should ensure compliance with the submission terms and be prepared to align cleaning services with train timetable changes and special events.

## Notice

The Supplier is required to provide third party cleaning operations covering the Lot 1 GWR and Lot 2 SWR network. The types of services undertaken are split in four service categories: (a) Train cleaning including Turnround and Depot operations, (b) In-transit cleaning operations, (c) Station cleaning operations (including Washrooms, HQ/ Back Office, 1st Class Lounges and Car Parks) (d) Train / Driver Crew Offices. The Supplier will be required to align cleaning requirements to train timetable changes for the Customer (due in May and December each year), to ensure "In transit" cleaning is maintained at the correct levels across the whole network, to meet current outputs and standards as well as managing reduced turnaround times at all stations going forward. There may also be some changes to cater for special events. For such events, additional trains may be put in place, or trains may convey more carriages. Although such arrangements are usually planned in advance, there will need to be some degree of flexibility to deal with any impact upon workload.

### Lot Information

Train cleaning - First Greater Western Railway

The Supplier is required to provide third party cleaning operations covering the GWR network. The types of services undertaken are split into four service categories: (a) Train cleaning including Planned/Periodic Heavy Clean (PHC), overnight, Turnround and Depot operations. (b) In-transit cleaning operations, (c) Station cleaning operations (including Washrooms, Shelters,1st Class Lounges, sleeper lounge and all Car Parks), and (d) All back of house areas including, Train / Driver Crew Offices, HQ, Engineering depots and occupational health locations. The Supplier will be required to align cleaning requirements to train timetable changes for the Customer (due in May and December each year), to ensure "In transit" cleaning is maintained at the correct levels across the whole network, to meet current outputs and standards as well as managing reduced turnaround times at all stations going forward. There may also be some changes to cater for special events. For such events, additional trains may be put in place, or trains may convey more carriages. Although such arrangements are usually planned, there will need to be some degree of flexibility to deal with any impact upon workload. TUPE applies for incumbent Supplier staff

Renewal: Option to extend the agreement by 2 years in 12 month increments. Please note that the estimated contract value specified in II.2.6 is for the initial 3 year term. The estimated value for the 2 year extension is PS36,756,585, therefore the total estimated contract value is PS85,679,203 for the full 5 year term.

Train Cleaning - First MTR South Western Trains Limited

The Supplier is required to provide third party cleaning operations across the SWR network. The types of services undertaken are split in three service categories: (a) Train cleaning including standard cleans, heavy cleans, Train Turnround cleaning and Controlled Emission Toilet (CET) operations at depots, sidings and stations (b) Depot accommodation cleaning 1.1 The Supplier is required to provide third party cleaning operations covering the GWR network. The types of services undertaken are split into four service categories: (a) Train cleaning including Planned/Periodic Heavy Clean (PHC), overnight, Turnround and Depot operations. (b) In-transit cleaning operations, (c) Station cleaning operations (including Washrooms, Shelters,1st Class Lounges, sleeper lounge and all Car Parks), and (d) All back of house areas including, Train / Driver Crew Offices, HQ, Engineering depots and occupational health locations. The Supplier will be required to align cleaning requirements to train timetable changes for the Customer (due in May and December each year), to ensure "In transit" cleaning is maintained at the correct levels across the whole network, to meet current outputs and standards as well as managing reduced turnaround times at all stations going forward. There may also be some changes to cater for special events. For such events, additional trains may be put in place, or trains may convey more carriages. Although such arrangements are usually planned, there will need to be some degree of flexibility to deal with any impact upon workload. TUPE applies for incumbent Supplier staff

Renewal: Option to extend the agreement for another 2 years in 12 month increments. Please note that the estimated contract value specified in II.2.6 is for the initial 3 year term. The estimated value for the 2 year extension is PS20,681,324, therefore the total estimated contract value is PS40,338,191 for the full 5 year term.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/028349-2023 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Negotiated procedure with prior call for competition |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 26 Sep 2023 |
| Submission deadline | 26 Oct 2023 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £54,592,698 |
| Lots value | £54,592,698 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | FIRST RAIL HOLDINGS LIMITED |
| Additional buyers | FIRST GREATER WESTERN LIMITED; FIRST MTR SOUTH WESTERN TRAINS LIMITED |
| Locality | LONDON |
| Post town | West London |
| Postcode | W2 1AF |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI35 Westminster and City of London |
| Local authority | Westminster |
| Electoral ward | Hyde Park |
| Westminster constituency | Cities of London and Westminster |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 90 - Sewage, refuse, cleaning and environmental services

### Codes

- 90910000 - Cleaning services

## Release History

- 26 Sep 2023 at 12:02 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/028349-2023

## Notice URLs

- http://redirect.transaxions.com/events/Mdzv4
- https://www.firstgroupplc.com
- https://www.gwr.com/about-us
- https://www.southwesternrailway.com/other/about-us

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0403cf. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0403cf.json.