---
title: "Integrated Grants Management, Financial Management, Human Resource Management, Inventory and Procurement Management System"
ocid: "ocds-h6vhtk-040417"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-040417"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-040417.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-040417.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "THE PIRBRIGHT INSTITUTE"
published: "2024-01-31"
---

# Integrated Grants Management, Financial Management, Human Resource Management, Inventory and Procurement Management System

Buyer: THE PIRBRIGHT INSTITUTE  
Current stage: Award  
OCID: ocds-h6vhtk-040417

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-040417)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-040417.json)

## Summary

The Pirbright Institute is seeking an integrated Grants Management, Financial Management, Human Resource Management, Inventory, and Procurement Management System through an open tender. The tender, titled "Fully Integrated Grants Management, Financial Management, Human Resource Management, Inventory and Procurement Management System," falls under the goods category with a value of £700,000. The procurement process is currently at the active stage, with a tender period ending on 27th October 2023.

This public procurement opportunity by The Pirbright Institute offers businesses a chance to provide a comprehensive system meeting various management needs. Companies specializing in software packages and information systems, particularly those focused on financial analysis, accounting, time tracking, and procurement, are well-suited to compete. The Institute aims for a live system commencement by 1st April 2025, presenting growth opportunities for businesses in the IT solutions sector.

## Notice

The Institute requires an integrated Grants Management, Financial Management, Human Resource Management, Inventory and Procurement Management System or integrated ERP System.

### Lot Information

Lot 1

The Institute requires an integrated Grants Management, Financial Management, Human Resource Management, Inventory and Procurement Management System or integrated ERP System. The requirements are to be met by a reliable, single sign-on (active directory), on-site, integrated system and will include migration, transition, training, implementation and ongoing support and maintenance. The Institute will seek a live system commencement date of 1st April 2025 for fully tested systems and processes. The key areas for implementation of a new system include: * Grants management capabilities including grant concept, grant proposal / application; grant submission; grant funding; grant management and grant close. The solution must be able to allocate a scientists salary cost across multiple projects and flow into / update in, the relevant project budgets. * Financial management capabilities including full economic costing (overhead absorption); accounts payable; accounts receivable; fixed assets; general ledger; project ledger; sales ledger, purchase ledger, expenses planning; budgeting; forecasting; and cash management. * Human resource management capabilities including recruitment; working terms and conditions; attendance and absence; information and records; transfers; employee relations; legal cases; occupational health; immigration visa's; housing; learning and development; job evaluation and grading; performance management, reward, and recognition; exit process; time and attendance; and employee self-service. * Inventory capabilities. * Procurement management capabilities including raising requisitions; processing purchase orders; punch-out to supplier websites; receipting goods and services; managing supplier returns; dangerous goods; identifying orders >PS10k (quotes); identifying orders; stores; inventory; and specialised shipping. * Self-service capabilities including the ability for end users to access items to action; personal data; team calendar; pay details; HR details; expenses; procurement; training; and professional details. * Chart of Accounts structure or alternate concept. * Labour distribution capabilities including the ability to allocate end users (specifically scientist) across multiple projects. * Workflow capabilities in Finance, HR, Payroll, Procurement, Grants, Self-service, COA, Reporting, Approvals and Project Module. * Internal and external reporting capabilities across all areas of grants management; financial management; human resource management; payroll; procurement management, self-service, COA, reporting and project module. * Approvals management across all areas of grants management; financial management; human resource management; inventory; procurement management, self-service, COA, reporting and project module.

Options: As per the possible extension to the agreement

Renewal: To extend one year

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/003229-2024 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 31 Jan 2024 |
| Submission deadline | 27 Oct 2023 |
| Future notice date | Not specified |
| Award date | 31 Jan 2024 |
| Contract period | 1 Feb 2024 - 31 Dec 2030 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £700,000 |
| Lots value | £700,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Cancelled |
| Lots status | Cancelled |
| Awards status | Unsuccessful |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE PIRBRIGHT INSTITUTE |
| Locality | WOKING |
| Post town | Guildford |
| Postcode | GU24 0NF |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ2 Surrey, East and West Sussex |
| ITL 3 | TLJ25 West Surrey |
| Local authority | Guildford |
| Electoral ward | Normandy & Pirbright |
| Westminster constituency | Surrey Heath |
| Delivery location | TLJ25 West Surrey |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems
- 48450000 - Time accounting or human resources software package
- 48490000 - Procurement software package

## Release History

- 31 Jan 2024 at 14:50 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/003229-2024
- 27 Sep 2023 at 09:24 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/028463-2023

## Notice URLs

- https://pirbrighttenders@pirbright.ac.uk/
- https://www.pirbright.ac.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-040417. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-040417.json.