---
title: "Learning Management Software System"
ocid: "ocds-h6vhtk-0407f5"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0407f5"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0407f5.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0407f5.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "PORTSMOUTH CITY COUNCIL"
published: "2024-08-28"
---

# Learning Management Software System

Buyer: PORTSMOUTH CITY COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-0407f5

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## Summary

Portsmouth City Council is actively seeking tenders from qualified suppliers for a Learning Management Software System under an open procedure. This procurement falls under the category of goods, specifically software packages and information systems (CPV Code: 48000000). The objective is to replace the Portsmouth Learning Gateway system, which will soon be decommissioned. The new LMS must manage all learning processes, including hosting and tracking training content, automating administration, and monitoring learner engagement. This project aims to enhance employee engagement, talent retention, and development, with compliance and reporting tools. The procurement stage is currently active, with a tender submission deadline set for 3rd November 2023. The contract encompasses an initial 4-year period with annual extension options, valued at £255,000 with a potential increase if extensions are exercised. The delivery location is specified as UKJ31.

This tender presents a significant opportunity for businesses specialising in educational software, training management systems, and HR solutions to contribute to and benefit from a large-scale, ongoing project. Companies with experience in creating comprehensive learning platforms that support professional development, compliance reporting, and user engagement will find this tender particularly suited to their capabilities. As the LMS is a strategic pillar for Portsmouth City Council's workforce and organisational development strategy, businesses that can provide innovative, scalable, and user-friendly solutions stand to gain a long-term partnership with a reputable public entity.

## Notice

Portsmouth City Council (The Council) has awarded a contract for the provision of a Learning Management System.

### Lot Information

Lot 1

The learning management system (LMS) will need to handle all aspects of the learning process: * organisational training content hosted, delivered, and tracked. * training administration automated. * learner engagement and participation monitored. * CPD records held; and * data stored for reporting (including statutory) purposes. Having a LMS is also a fundamental pillar of the employee experience and an area that can contribute significantly to employee engagement and improve our ability to grow our own talent and retain key skills. The reporting and recording functions are a key management tool in the LMS, enabling managers to monitor compliance with mandatory and statutory training. Reporting also enables the monitoring of access to development opportunities to ensure they are fair and don't disadvantage any group of people and is a key tool in workforce and succession planning activity. Crucially, LMS reporting tools support managers, directorates, and schools where there is an inspection requirement e.g., Ofsted / CQC to evidence training undertaken. The tools should also ensure that key information required for Freedom of Information requests, Subject Access Requests, investigations, and insurance compliance, mitigate the risk to Portsmouth City Council. The LMS should also provide our registered professions e.g., Social Workers, Occupational Therapists, Teachers with a single place to record their continual professional development (CPD), Key to Portsmouth City Council's Workforce and OD Strategy, the LMS should support delivery of a smooth employee onboarding experience through role specific induction pathways, ability to act on personal development plans and alignment to career pathways all of which are central to delivering our priorities of retention and development of our workforce. The LMS should automate course bookings and course registers; record attendance, send out reminders, confirmations, and evaluations. The LMS must also enable partner agencies and those without access to the Council network to access training in a convenient way on any device. The initial contract period will be 4 years with the option to extend on a yearly rolling basis.

Options: The estimated contract value is based on a 4 year term in accordance with the Public Contract Regulations 2015 section 6 (19) (b). If extension options are taken up past the 4 year period then the value will increase accordingly.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/027437-2024 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 28 Aug 2024 |
| Submission deadline | 3 Nov 2023 |
| Future notice date | Not specified |
| Award date | 4 Aug 2024 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £255,000 |
| Lots value | £255,000 |
| Awards value | Not specified |
| Contracts value | £180,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | PORTSMOUTH CITY COUNCIL |
| Locality | PORTSMOUTH |
| Post town | Portsmouth |
| Postcode | PO1 2AL |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ3 Hampshire and Isle of Wight |
| ITL 3 | TLJ31 Portsmouth |
| Local authority | Portsmouth |
| Electoral ward | Charles Dickens |
| Westminster constituency | Portsmouth South |
| Delivery location | TLJ31 Portsmouth |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | SKILLGATE |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems
- 48100000 - Industry specific software package
- 48931000 - Training software package

## Release History

- 28 Aug 2024 at 13:02 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/027437-2024
- 4 Oct 2023 at 14:22 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/029290-2023

## Notice URLs

- https://in-tendhost.co.uk/portsmouthcc/aspx/home
- https://www.portsmouth.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0407f5. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0407f5.json.