--- title: "Market Engagement - Education Management System" ocid: "ocds-h6vhtk-040b96" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-040b96" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-040b96.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-040b96.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "SUFFOLK COUNTY COUNCIL" published: "2023-10-13" --- # Market Engagement - Education Management System Buyer: SUFFOLK COUNTY COUNCIL Current stage: Planning OCID: ocds-h6vhtk-040b96 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-040b96) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-040b96.json) ## Summary The Suffolk County Council is planning a procurement process for an Education Management System. This tender falls under the goods category with a focus on software packages and information systems within the education sector. The procurement stage is currently at the planning phase, with the market engagement process initiated through a PIN notice. The key deadline for responses is Friday 10th November 2023. The tender opportunity is for organisations providing education management systems and associated services, catering to the needs of approximately 110,000 students and 400 council employees across Suffolk's schools. This tender by the Suffolk County Council presents an opportunity for businesses offering education management systems to engage with a significant public sector client. Companies providing software packages and information systems in the education sector are well-suited to compete in this procurement process. The Council has outlined detailed requirements for the new system, emphasizing the need for compatibility with the existing technical infrastructure and services such as open APIs, data integration, cloud hosting, and secure data transfer. Interested suppliers are expected to respond by the specified deadline to be considered for potential future procurement exercises. ## Notice Suffolk County Council would like to hear from organisations offering education management systems (MIS) and associated services to help gain an understanding of systems available in the market. This is an updated request following a previous PIN notice issued in November 21 (2021/S 000-028575), previous respondents may submit an updated response along with any suppliers who did not respond to the previous PIN notice. This second PIN will take precedent over any previous response. ### Lot Information Lot 1 Suffolk County Council's Children & Young People's services (CYP) currently use four core line of business systems, alongside a small number of services that record partially outside of a structured management system using shared drives and spreadsheets, to support the delivery of services and statutory education functions across the directorate. Suffolk County Council has approximately 110,000 students in it's 324 schools (1 nursery, 253 primary, 2 middle, 44 secondary, 2 16+, 12 special and 10 PRU). Just over a third of schools in Suffolk are academies. The system also processes around 15,000 early year children. Around 400 Suffolk County Council employees currently access the system, with an additional 900 early years and school's portal users. The Council's Education Management System is currently provided by Capita. During the life of the contract, it has been updated, had additional modules added and more recently in 2020 moved to a cloud hosted environment. CYP currently has a 5-year contract with Capita which is due to expire on 31st March 2025. The key Children's service areas included within the scope of Suffolk County Council's requirements for an Education & Learning, Inclusion Management solution are as follows: * Child Record Data * Education Setting Data * Early Years * Admissions * Specialist Education Placements (not SEN) * Transport * GIS Integration * Attendance * Interventions * Free School Meals * Elective Home Education * Children Missing Education * Exclusions * Licenses * Virtual school * Census * Attainment * Governors * Music * School Place Planning * Case Management Any systems procured by Suffolk County Council would need to be compatible with the existing technical infrastructure. The following services would therefore also be required of the solution: * The supply of open APIs for the system * Data integration with third party systems * Cloud hosted system * Portals (customer/ public facing, professional and third party) * UK data hosting * Access to data and data warehouse * Secure data transfer Please note that the issuing of this PIN is for due diligence and does not constitute any commitment by Suffolk County Council to undertake a subsequent procurement exercise. All responses are required to be made using the link below, All responses to this questionnaire are made at the supplier's own risk and cost; Suffolk County Council is not liable for any expenditure, work, or effort incurred by any supplier participating in this exercise. Responses received from suppliers will be treated as commercially confidential and are for information only. Responses to the following questionnaire are to be submitted through Microsoft Forms by Friday 10th November 2023 https://forms.office.com/e/NsJ8qCsnHE ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/030181-2023 | | Notice type | Planning Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 13 Oct 2023 | | Submission deadline | Not specified | | Future notice date | 1 Mar 2024 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | SUFFOLK COUNTY COUNCIL | | Locality | IPSWICH | | Post town | Ipswich | | Postcode | IP1 2BX | | Country | England | | ITL 1 | TLH East (England) | | ITL 2 | TLH6 Suffolk | | ITL 3 | TLH62 Ipswich | | Local authority | Ipswich | | Electoral ward | Gipping | | Westminster constituency | Ipswich | | Delivery location | TLH14 Suffolk CC | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 13 Oct 2023 at 06:38 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/030181-2023 ## Notice URLs - http://www.suffolksourcing.uk - https://forms.office.com/e/NsJ8qCsnHE ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-040b96. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-040b96.json.