---
title: "CT2969 - Option 1 Payroll Support Services Framework Agreement"
ocid: "ocds-h6vhtk-040d0a"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-040d0a"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-040d0a.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-040d0a.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "CITY OF EDINBURGH COUNCIL"
published: "2024-12-06"
---

# CT2969 - Option 1 Payroll Support Services Framework Agreement

Buyer: CITY OF EDINBURGH COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-040d0a

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## Summary

The City of Edinburgh Council seeks to establish a framework agreement for Payroll Support and/or Financial Management Services (FMS) under the title "CT2969 - Option 1 Payroll Support Services Framework Agreement". This initiative falls under the "Other community, social, and personal services" industry category and targets delivery within the City of Edinburgh (region UKM75). The process reached the "Award" stage, with the Council entering into contracts on October 29, 2024, for a total value of £914,671. The tender was managed using a selective procedure involving negotiations, with a two-stage process for tender evaluation. The agreement reflects the values of the Social Care (Self Directed Support) (Scotland) Act 2013 and does not guarantee set business volumes for providers. Opportunities for initial engagement were facilitated through a pre-tender market interest event on October 30, 2023, further linking to the tender period ending June 13, 2024.

This framework presents significant growth opportunities for businesses specializing in payroll and financial management services. The contract, awarded to six SMEs including Purple Zest Ltd and Fife Business Services Ltd, underscores the Council's focus on ensuring service quality and provider competence. Service providers can expect to deliver comprehensive payroll support, including HMRC registration and communication, salary processing, and statutory payments management, and FMS for handling finances on behalf of supported persons. This opportunity is suited for SMEs with expertise in community services, financial and insurance services, and human resources management consultancy. Compliance with requirements such as the Real Living Wage and prompt payment within supply chains optimally positions businesses to contribute to social care delivery in Edinburgh while fostering business growth and community development.

## Notice

Award of framework agreement for Payroll Support Services. This includes delivering Payroll Support and/or Financial Management Services (FMS). The purpose of the Framework agreement is to offer a selection of Payroll Support/FMS Services for the Supported Person to choose from, in keeping with the values and principles of the Social Care (Self directed support) (Scotland) Act 2013. This Framework Agreement does not guarantee business for the Provider for any set period of time or for any number of people.

### Lot Information

Lot 1

The service provider will offer three types of support to supported people Payroll Support, Financial Management Service with payroll support, or Financial Management Service without Payroll Support. The payroll support service will contribute to helping people to maintain maximum independence, choice, control, inclusion and quality of life. The key objectives of the Payroll Support Service shall be to provide the following by a fully trained, highly committed payroll team. The following is not an exhaustive list but does reflect the minimum core service which is required to be delivered to the supported person who is employing Personal Assistants. - Set up the Payroll service for the supported person - Provide people with timesheets to record the hours their employees works - Register the supported person as the employer with HMRC and deal with all correspondence from them; - Deal with all correspondence from HMRC including end of year submissions - Process 4 weekly / monthly salaries; - Calculate payments to the personal assistants, including statutory payments when required (redundancy, sickness, holiday pay, maternity pay etc) - Provide payslips (up to 2 per supported person per month/4 weeks) - Calculate HMRC payment submissions; - Retain annual leave records for employees - Assist with pension auto-enrolment and ongoing support; The Financial Management Service is for those who require this for a variety of reasons and where either authorisation in his/her support plan has been given by The City of Edinburgh Council, or the supported person is self-funding. This service will incorporate all of the following: - The provider will manage the finances on behalf of the supported person, whilst they remain in charge of the services they receive and the way in which their services are delivered. - Following discussion with The City of Edinburgh Council, all agreed outgoings will be paid by the provider on behalf of the supported person. This may include invoices for agencies, wage payments to employees, payments for Employers Liability Insurance, HMRC payments etc. - The provider will be required to operate a separate bank account in the name of the supported person for processing Direct Payments/Personal Budgets. - The provider will maintain an auditable accounting system that enables them to produce a statement of Receipts and Payments for each individual. A statement of account will also be provided to supported people and the City of Edinburgh Council as required. The Provider will employ such staff as it believes appropriate to carry out the tasks and duties laid down in the Service Specification. Such staff will have the necessary skills, training and experience to undertake the professional role on behalf of the Council for the Service. The Service Provider will ensure that the taking up of references for all staff involved will be undertaken. It will be a mandatory requirement of this contract that the provider complete a PVG for all relevant staff. Additional information: In 2022/23 the total number of individuals accessing a Payroll Support Service authorised by the City of Edinburgh Council funding was over 311 payroll packages and 109 Financial Management Packages. This requirement is considered to be covered under Chapter 3 PARTICULAR PROCUREMENT REGIMES section 7 Social and Other Specific Services of The Public Contracts (Scotland) Regulation 2015.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/039427-2024 |
| Notice type | Planning Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Procedure involving negotiations |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 6 Dec 2024 |
| Submission deadline | 13 Jun 2024 |
| Future notice date | 16 Nov 2023 |
| Award date | 29 Oct 2024 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £914,671 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Active |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CITY OF EDINBURGH COUNCIL |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH8 8BG |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | City Centre |
| Westminster constituency | Edinburgh East and Musselburgh |
| Delivery location | TLM75 City of Edinburgh |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 6 |
| Supplier names | ACCOUNTING DOCTORS; BARRIE BOOKKEEPING & PAYROLL SOLUTIONS; DHPAYROLL (DAVID HOWARD; FIFE BUSINESS SERVICES; PUBLIC CONSULTING GROUP; PURPLE ZEST |

## CPV Codes

### Divisions

- 66 - Financial and insurance services
- 79 - Business services: law, marketing, consulting, recruitment, printing and security
- 98 - Other community, social and personal services

### Codes

- 66000000 - Financial and insurance services
- 79414000 - Human resources management consultancy services
- 98000000 - Other community, social and personal services

## Release History

- 6 Dec 2024 at 12:59 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/039427-2024
- 9 May 2024 at 13:18 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/014829-2024
- 18 Oct 2023 at 12:15 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/030763-2023

## Notice URLs

- http://www.edinburgh.gov.uk
- http://www.publictendersscotland.publiccontractsscotland.gov.uk/
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000765452
- https://www.legislation.gov.uk/ssi/2015/446/pdfs/ssi_20150446_en.pdf
- https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290
- https://www.publictendersscotland.publiccontractsscotland.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-040d0a. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-040d0a.json.