--- title: "YPO - 1219 The Supply of Filing Products" ocid: "ocds-h6vhtk-040f14" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-040f14" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-040f14.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-040f14.json" source: "Find A Tender Service" current_stage: "Award" buyer: "YPO" published: "2024-02-27" --- # YPO - 1219 The Supply of Filing Products Buyer: YPO Current stage: Award OCID: ocds-h6vhtk-040f14 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-040f14) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-040f14.json) ## Summary The YPO is currently running a public procurement process titled "YPO - 1219 The Supply of Filing Products" in the goods category. This procurement aims to appoint providers onto a Framework Agreement for the supply of filing products primarily for the education market. The procurement involves multiple lots, such as YPO Own Brand paper filing, plastic filing, and punch pockets, with a contract period from April 1, 2024, to March 31, 2026, and potential extensions up to March 31, 2028. This tender opportunity presented by YPO offers businesses in the filing products industry the chance to secure contracts as suppliers to deliver stock to YPO's distribution centre in Wakefield. Companies specializing in office stationery, filing equipment, and related products are well-suited to compete. The procurement method is an open procedure, creating a fair environment for eligible suppliers to participate in the bidding process and potentially grow their business through this opportunity. ## Notice YPO are looking for Providers to be appointed onto a Framework Agreement for the provision of Filing Products. The Framework is designed to meet the needs of all public sector organisations which includes YPO's internal requirements. YPO are looking for Providers to be appointed onto a Framework Agreement for the supply of Filing Products for use primarily in the education market. This Framework is designed to meet the needs of YPO by establishing an agreement for Providers to deliver stock into YPO's distribution centre in Wakefield, West Yorkshire ### Lot Information Lot 1 - YPO Own Brand Paper Filing This Lot is for the provision of YPO Own Brand paper filing products. Goods will be delivered to YPO's distribution centre in Wakefield. Additional information: The specification needs to be met, however for any numerical sizes, YPO will accept a tolerance up to 5% above the minimum specification. Options: The Framework Agreement will cover the period from 1st April 2024 to 31st March 2026 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of December 2025 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 4 years, from 1st April 2024 to 31st March 2028 (subject to an annual review, incorporating price negotiations and KPI performance). Renewal: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date. Lot 2 - YPO Own Brand Plastic Filing This Lot is for the provision of YPO Own Brand plastic filing products. Goods will be delivered to YPO's distribution centre in Wakefield. Additional information: The specification needs to be met, however for any numerical sizes, YPO will accept a tolerance up to 5% above the minimum specification. Options: The Framework Agreement will cover the period from 1st April 2024 to 31st March 2026 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of December 2025 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 4 years, from 1st April 2024 to 31st March 2028 (subject to an annual review, incorporating price negotiations and KPI performance). Renewal: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date. Lot 3 - YPO Own Brand Pencil Cases This Lot is for the provision of YPO Own Brand pencil cases. Goods will be delivered to YPO's distribution centre in Wakefield. Additional information: The specification needs to be met, however for any numerical sizes, YPO will accept a tolerance up to 5% above the minimum specification. Options: The Framework Agreement will cover the period from 1st April 2024 to 31st March 2026 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of December 2025 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 4 years, from 1st April 2024 to 31st March 2028 (subject to an annual review, incorporating price negotiations and KPI performance). Renewal: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date. Lot 4 - Manilla Dividers and Indexes This Lot is for the provision of Manilla dividers and indexes. Goods will be delivered to YPO's distribution centre in Wakefield. Additional information: The specification needs to be met, however for any numerical sizes, YPO will accept a tolerance up to 5% above the minimum specification. Options: The Framework Agreement will cover the period from 1st April 2024 to 31st March 2026 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of December 2025 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 4 years, from 1st April 2024 to 31st March 2028 (subject to an annual review, incorporating price negotiations and KPI performance). Renewal: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date. Lot 5 - Popper Wallets This Lot is for the provision of popper wallets. Goods will be delivered to YPO's distribution centre in Wakefield. Additional information: The specification needs to be met, however for any numerical sizes, YPO will accept a tolerance up to 5% above the minimum specification. Options: The Framework Agreement will cover the period from 1st April 2024 to 31st March 2026 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of December 2025 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 4 years, from 1st April 2024 to 31st March 2028 (subject to an annual review, incorporating price negotiations and KPI performance). Renewal: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date. Lot 6 - Punch Pockets This Lot is for the provision of punch pockets. Goods will be delivered to YPO's distribution centre in Wakefield. Additional information: The specification needs to be met, however for any numerical sizes, YPO will accept a tolerance up to 5% above the minimum specification. Options: The Framework Agreement will cover the period from 1st April 2024 to 31st March 2026 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of December 2025 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 4 years, from 1st April 2024 to 31st March 2028 (subject to an annual review, incorporating price negotiations and KPI performance). Renewal: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date. Lot 7 - Display Books This Lot is for the provision of display books. Goods will be delivered to YPO's distribution centre in Wakefield. Additional information: The specification needs to be met, however for any numerical sizes, YPO will accept a tolerance up to 5% above the minimum specification. Options: The Framework Agreement will cover the period from 1st April 2024 to 31st March 2026 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of December 2025 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 4 years, from 1st April 2024 to 31st March 2028 (subject to an annual review, incorporating price negotiations and KPI performance). Renewal: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date. Lot 8 - Pencil Cases and Polypropylene Bags This Lot is for the provision of pencil cases and polypropylene bags. Goods will be delivered to YPO's distribution centre in Wakefield. Additional information: The specification needs to be met, however for any numerical sizes, YPO will accept a tolerance up to 5% above the minimum specification. Options: The Framework Agreement will cover the period from 1st April 2024 to 31st March 2026 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of December 2025 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 4 years, from 1st April 2024 to 31st March 2028 (subject to an annual review, incorporating price negotiations and KPI performance). Renewal: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date. Lot 9 - Economy Ring Binders, Lever Arch and Box Files This Lot is for the provision of economy ring binders, lever arch and box files. Goods will be delivered to YPO's distribution centre in Wakefield. Additional information: The specification needs to be met, however for any numerical sizes, YPO will accept a tolerance up to 5% above the minimum specification. Options: The Framework Agreement will cover the period from 1st April 2024 to 31st March 2026 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of December 2025 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 4 years, from 1st April 2024 to 31st March 2028 (subject to an annual review, incorporating price negotiations and KPI performance). Renewal: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date. Lot 10 - Premium Laminating Products This Lot is for the provision of premium laminating products. Goods will be delivered to YPO's distribution centre in Wakefield. Additional information: The specification needs to be met, however for any numerical sizes, YPO will accept a tolerance up to 5% above the minimum specification. Options: The Framework Agreement will cover the period from 1st April 2024 to 31st March 2026 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of December 2025 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 4 years, from 1st April 2024 to 31st March 2028 (subject to an annual review, incorporating price negotiations and KPI performance). Renewal: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date. Lot 11 - Report Files This Lot is for the provision of report files. Goods will be delivered to YPO's distribution centre in Wakefield. Additional information: The specification needs to be met, however for any numerical sizes, YPO will accept a tolerance up to 5% above the minimum specification. Options: The Framework Agreement will cover the period from 1st April 2024 to 31st March 2026 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of December 2025 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 4 years, from 1st April 2024 to 31st March 2028 (subject to an annual review, incorporating price negotiations and KPI performance). Renewal: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/006190-2024 | | Notice type | Tender Notice | | Procurement type | Framework | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Large, SME | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 27 Feb 2024 | | Submission deadline | 30 Nov 2023 | | Future notice date | Not specified | | Award date | 25 Jan 2024 | | Contract period | 31 Mar 2024 - 31 Mar 2028 | | Recurrence | There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date. | ## Values | Field | Value | | --- | --- | | Tender value | £20,000,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | £20,000,000 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Cancelled | | Awards status | Active | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | YPO | | Locality | WAKEFIELD | | Post town | Wakefield | | Postcode | WF2 0XE | | Country | England | | ITL 1 | TLE Yorkshire and The Humber | | ITL 2 | TLE4 West Yorkshire | | ITL 3 | TLE45 Wakefield | | Local authority | Wakefield | | Electoral ward | Wrenthorpe and Outwood West | | Westminster constituency | Wakefield and Rothwell | | Delivery location | TLE45 Wakefield | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 6 | | Supplier names | ACCO; BDS OFFICE; FLIPFILE; PLASTOREG EASTLIGHT; TEXET SALES; TIGER STATIONERY | ## CPV Codes ### Divisions - 30 - Office and computing machinery, equipment and supplies except furniture and software packages ### Codes - 30191100 - Filing equipment - 30197210 - Ring binders - 30199000 - Paper stationery and other items - 30199600 - Dividers for stationery ## Release History - 27 Feb 2024 at 08:51 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/006190-2024 - 26 Oct 2023 at 07:29 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/031550-2023 ## Notice URLs - http://www.ypo.co.uk/ - https://procontract.due-north.com/register?ReadForm - https://www.ypo.co.uk/about/customers/permissible-users ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-040f14. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-040f14.json.