---
title: "St Christopher's Multi Academy Trust - Provision of Multi Functional Devices"
ocid: "ocds-h6vhtk-041124"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-041124"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-041124.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-041124.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "ST CHRISTOPHER'S MULTI ACADEMY TRUST"
published: "2024-04-08"
---

# St Christopher's Multi Academy Trust - Provision of Multi Functional Devices

Buyer: ST CHRISTOPHER'S MULTI ACADEMY TRUST  
Current stage: Award  
OCID: ocds-h6vhtk-041124

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-041124.json)

## Summary

The St Christopher's Multi Academy Trust is seeking to procure Multi Functional Devices, including photocopiers, for their schools. The Trust expects the bidder to provide hardware, software, consumables, maintenance services, and training. The procurement process is in the award stage, with BAYtek Office Solutions Ltd being the active supplier as of the contract signing on 8th April 2024.

This tender presents an opportunity for businesses specializing in office equipment and services to compete. Companies offering multifunctional device solutions, print management software, and related services are well-suited to engage in this procurement process. The Trust aims to find a provider with experience supporting educational institutions, including meeting specific safeguarding requirements and delivering service improvements. The contract also emphasises sustainability initiatives and cost-effective solutions.

## Notice

The proposed contract will be for the provision of Multifunctional Device Services to the Trust. It is the Trust's expectation that the Bidder shall be responsible for the supply, services and goods to the Trust and will include Multi-Functional Devices (MFD's) and Print Management Software. The Applicant will be responsible for the supply of hardware, software, consumables, and replacement parts. The Applicant will also provide installation, maintenance, removal, disposal, and training services to the Client.

### Lot Information

Lot 1

The proposed contract will be for the provision of Multifunctional Device Services to the Trust. It is the Trust's expectation that the Bidder shall be responsible for the supply, services and goods to the Trust and will include Multi-Functional Devices (MFD's) and Print Management Software. The Applicant will be responsible for the supply of hardware, software, consumables, and replacement parts. The Applicant will also provide installation, maintenance, removal, disposal, and training services to the Client. As a minimum, the Contractor must offer an MFD solution that is either like-for-like or better than the current MFD solution. The Contractor is to propose and agree the most appropriate devices with the Client post award as part of the due diligence process and propose any improvements in cost reduction or propose a more efficient device. The key aims of the new contract are to: a. have relevant experience of supporting a Primary School Trust with an agile personalised approach. b. all management and engineers to have the personable skills and expertise to work within education, including appropriate safeguarding training end enhanced DBS checks for on-site staff. c. provide a nominated account manager who can work in partnership with the Trust, who has the ability to instantly track all jobs and assess issues, combined with a clear escalation process. d. support the schools with maintenance issues, committing to a 4-hour SLA of being able to provide an engineer on site if the issue cannot be resolved remotely. e. implement a continuous improvement plan whereby the Contractor continuously monitors re-occurring faults and advises the Client of areas of opportunity for service improvements, sustainability initiatives or cost savings. f. provide a cost-effective solution to PIN release printing and data collection. g. be responsible for sourcing and supplying all relevant materials and resources which are required to deliver this requirement. h. Provide sustainability initiatives and support, i. be fully conversant with all relevant legislation, including Health and Safety, and always adhere to this. j. ensure that waste will be correctly sorted or disposed of or recycled, if possible.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/011312-2024 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 8 Apr 2024 |
| Submission deadline | 21 Dec 2023 |
| Future notice date | Not specified |
| Award date | 7 Apr 2024 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £500,000 |
| Lots value | £100,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | ST CHRISTOPHER'S MULTI ACADEMY TRUST |
| Locality | DEVON |
| Post town | Exeter |
| Postcode | EX2 4NQ |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK4 Devon |
| ITL 3 | TLK43 Devon CC |
| Local authority | Exeter |
| Electoral ward | Newtown and St Leonard's |
| Westminster constituency | Exeter |
| Delivery location | TLK4 Devon |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | BAYTEK OFFICE SOLUTIONS |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages

### Codes

- 30121100 - Photocopiers
- 30232110 - Laser printers

## Release History

- 8 Apr 2024 at 15:00 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/011312-2024
- 14 Dec 2023 at 14:35 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/036816-2023
- 2 Nov 2023 at 08:31 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/032386-2023

## Notice URLs

- https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
- https://www.mytenders.co.uk
- https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA43212
- https://www.stchristophersmat.org

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-041124. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-041124.json.