---
title: "Extension of contract for the provision of a Managed Clinical Information System and Patient Monitoring maintenance service"
ocid: "ocds-h6vhtk-041738"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-041738"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-041738.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-041738.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "KCH INTERVENTIONAL FACILITIES MANAGEMENT LLP"
published: "2023-11-09"
---

# Extension of contract for the provision of a Managed Clinical Information System and Patient Monitoring maintenance service

Buyer: KCH INTERVENTIONAL FACILITIES MANAGEMENT LLP  
Current stage: Award  
OCID: ocds-h6vhtk-041738

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## Summary

The procurement process involves the KCH Interventional Facilities Management LLP as the buying organisation. The title of the tender is "Extension of contract for the provision of a Managed Clinical Information System and Patient Monitoring maintenance service" in the Clinical information system industry category. The process is currently at the Award stage, with an award date of 22nd September 2023. The procurement method used was an Award procedure without prior publication of a call for competition, with the rationale being a major modification required due to wider Trust activity.

This tender for the extension of a managed equipment service contract creates opportunities for businesses involved in medical equipment repair and maintenance services. Suitable businesses should be able to provide maintenance and financing services for patient monitoring equipment. The contract is valued at GBP 412,650.42 and presents a chance for suppliers to participate in the provision of a Managed Clinical Information System and Patient Monitoring within the healthcare sector, particularly at King's College Hospital - Denmark Hill and PRUH sites in the UK.

## Notice

A patient monitoring and clinical information system (ICCA) managed equipment service has been in place with Philips since 2016 (awarded following a competitive tender), and was due to expire 31st August 2023. This service has provided the maintenance and financing of patient monitoring equipment with Adult Critical Care at Denmark Hill and the PRUH, and Emergency Department Resus at Denmark Hill, as well as the implementation, development, and maintenance of a clinical information system used within those same areas for the care of critical patients. Both supply and service aspects have been supported by helpdesks and account managements assets. With significant activity taking place to introduce and implement a new Trust-wide electronic patient record system, and the significant interdependencies and complexities arising out of this programme of work, an extension has been required to enable the service to continue to 31st March 2024. This is to allow for sufficient time to embed the new EPR, and ensure a robust decommissioning and transition process from the existing clinical information system (with its linkages to the patient monitoring assets) to the new EPR, while providing contingency for clinical risks otherwise inherent in the transition without all previous available functionality being available. A continuation of services during a period of significant change was further required for patient monitoring assets to ensure stability for these wards, as no further risks could be tolerated for the service while connected services and support systems were being changed. This extension has also enabled further exploration of alignment of services with the other sites implementing the EPR as part of the same programme, with a view to aligned enterprise working and potential efficiencies in future.

### Lot Information

Lot 1

As above

Options: The parties have agreed to a 45 day notice period for further short terms extensions or earlier termination should the operational context change to require it in light of ICT work taking place around the implementation, testing, development, etc of the new Trust-wide electronic patient record.

### Procurement Information

This extension to the existing managed equipment service contract is based on a major modification (in line with PCR 2015 guidance) that has become necessary in light of wider Trust activity, doesn't change the scope of the contract, and is valued at under 50% of total contract value. Further to this a change of supplier would not have been practical to enact for technical and equipment interoperability reasons, and would be prohibitively expensive and time-consuming to attempt, with a high risk of further duplication of service aspects in light of the wider EPR programme already underway.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/033234-2023 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 9 Nov 2023 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 21 Sep 2023 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £412,650 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | KCH INTERVENTIONAL FACILITIES MANAGEMENT LLP |
| Locality | LONDON |
| Post town | South East London |
| Postcode | SE5 9NY |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI4 Inner London - East |
| ITL 3 | TLI45 Lambeth |
| Local authority | Lambeth |
| Electoral ward | Herne Hill & Loughborough Junction |
| Westminster constituency | Dulwich and West Norwood |
| Delivery location | TLI45 Lambeth, TLI61 Bromley |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | PHILIPS ELECTRONICS |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 50 - Repair and maintenance services

### Codes

- 48814400 - Clinical information system
- 50421000 - Repair and maintenance services of medical equipment

## Release History

- 9 Nov 2023 at 17:35 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/033234-2023

## Notice URLs

- http://www.judiciary.gov.uk
- https://kings-fm.co.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-041738. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-041738.json.