---
title: "Prior Information Notice (PIN) for the provision of Finance & Procurement ERP Technology in NHS North West London ICS"
ocid: "ocds-h6vhtk-0417fd"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0417fd"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0417fd.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0417fd.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "CHELSEA AND WESTMINSTER HOSPITAL NHS FOUNDATION TRUST"
published: "2023-11-13"
---

# Prior Information Notice (PIN) for the provision of Finance & Procurement ERP Technology in NHS North West London ICS

Buyer: CHELSEA AND WESTMINSTER HOSPITAL NHS FOUNDATION TRUST  
Current stage: Planning  
OCID: ocds-h6vhtk-0417fd

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## Summary

The Chelsea and Westminster Hospital NHS Foundation Trust, acting as the buying organisation, has issued a Prior Information Notice (PIN) for the provision of Finance & Procurement ERP Technology in NHS North West London ICS. The procurement, categorised as IT services, aims to modernise 'back office' procurement and finance systems across North West London through a Cloud-based service. The procurement process is in the planning stage, with an anticipated competition launch date in February 2024 and an award expected in June 2024. The delivery location for the contract is in UKI33 - Kensington & Chelsea and Hammersmith & Fulham.

This tender offers opportunities for technology suppliers, IT services providers, software developers, and system integration specialists to engage in a collaborative procurement process with NHS North West London ICS. Businesses interested in providing finance and procurement services within the healthcare sector are well-suited to compete for this contract. The programme aims to deliver a consolidated system across multiple NHS organisations, driving operational efficiencies and cost savings while ensuring the delivery of best-in-class shared services. Interested parties need to register on the Health Family Single eCommercial System (Atamis) and submit returns by 01 December 2023 to participate.

## Notice

NWL ICS is seeking to design, develop, and procure new technologies and capabilities that are required to help modernise their 'back office' procurement and finance systems. The programme aims to deliver a high quality, and good value, system and support service to help streamline the transactions and activities that underpin the way Finance & Procurement capabilities operate.

The following principles are agreed by NWL CFOs:
* Consolidation of transactional services across NWL, supported by a single general ledger and finance and procurement system 
* Agreement to consolidate outsourced contracts across organisations where contracts allow 
* The migration to a single consolidated system across NWL for finance and procurement system. 

The programme will act as a key enabler for change within the Corporate Service landscape, modernising technology, accelerating transition to cloud, replacing end-of-life technology and consolidating existing arrangements within each NHS Trust to deliver substantial cashable and non-cashable benefits for the cluster

The new shared service will have a focus on convergence across data, policies and processes, enabled by a scalable system, paving the way for increasing interoperability across the ICS and wider Healthcare system, with the procurement bringing together :

- 100+ finance & procurement users based across North West London
- 3 primary finance service providers or software solutions, a range of procurement systems and a plethora of other systems and tools across 7 NHS organisations varying in maturity, service provision and position.

The Authority is seeking to engage the market to work with the NHS Trusts and identified stakeholders to ensure the delivery of best in class, VfM (Value for Money), shared Finance & Procurement services which meet the needs of service users.

In order to meet the objectives of the Shared Services Strategy for Government outcomes and user needs of the NWL ICS, this procurement is seeking to purchase a Cloud based service leveraging the capabilities offered by a Software-as-a-Service (SaaS) ERP platform and associated technologies, and the necessary configuration, integration and business change / transformation.

Further information, including details of how to respond to a Request for Information (RFI) as part of Pre-Market Engagement, can be found at the end of this Notice.

### Lot Information

Lot 1

The procurement is for a technology system and associated systems integration services.

The Authority envisages it will commence a "bundled procurement" for Technology (including ERP) & Systems Integration(SI) Services but is open to exploring alternative commercial models or consider lotting the procurement, through pre-market engagement and the response to the RFI. 

By "bundled procurement" the Authority means that the Technology (including ERP) and SI suppliers work together in partnership from the outset to jointly propose a cohesive solution and delivery approach which meets the Authority's outcome-based requirements and demonstrate they are a compatible supplier partnership.

Suppliers interested in this opportunity will have the option to 
submit a response to a premarket engagement questionnaire (Request for Information -RFI) to capture market feedback. Please refer to section VI.3) Additional information below for further instructions on how to submit this response.

Please note that the market engagement activity will not be used to formally evaluate suppliers and any information shared will be used for information purposes only to provide insights and to assist NWL ICS to prepare for the procurement. Any information received or discussions held will not contribute to or influence the evaluation of any potential future tender submissions.

Participation in this exercise is optional with all associated costs to be borne by the supplier. Any decision not to participate will not preclude any suppliers from participation in any subsequent procurement process following the eventual Contract Notice.

Subject to all necessary approvals, the Authority anticipates a competition launch date in February 2024 with award in June 2024. This does not signify the commencement of any procurement process and does not constitute any commitment by NHS North West London ICS. If the Authority decides to commence any procurement process(es) as contemplated by this notice, a separate notice(s) will be published at the relevant time.

There are likely to be market engagement sessions scheduled following on from the initial RFI process. Further details and indicative timeframes for engagement will be provided at a future date.

The Authority intends to undertake a procurement in-line with this section.

This prior information notice has been issued to pre-market consultation as permitted by Regulation 40. Nothing in this prior information notice is intended to commit the Authority to a subsequent procurement. Additional information: Through the esourcing portal; https://health-family.force.com/s/Welcome 

- Suppliers will be able to receive a copy of the RFI from the Authority to respond to

- Access updates on any planned arrangements for supplier engagement sessions.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/033525-2023 |
| Notice type | Planning Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 13 Nov 2023 |
| Submission deadline | Not specified |
| Future notice date | 29 Feb 2024 |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £17,360,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planned |
| Lots status | Planned |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CHELSEA AND WESTMINSTER HOSPITAL NHS FOUNDATION TRUST |
| Locality | LONDON |
| Post town | South West London |
| Postcode | SW10 0XD |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI33 Kensington & Chelsea and Hammersmith & Fulham |
| Local authority | Hammersmith and Fulham |
| Electoral ward | Sands End |
| Westminster constituency | Chelsea and Fulham |
| Delivery location | TLI33 Kensington & Chelsea and Hammersmith & Fulham |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 48000000 - Software package and information systems
- 48100000 - Industry specific software package
- 48217000 - Transaction-processing software package
- 48219300 - Administration software package
- 48441000 - Financial analysis software package
- 48490000 - Procurement software package
- 72000000 - IT services: consulting, software development, Internet and support
- 72200000 - Software programming and consultancy services
- 72210000 - Programming services of packaged software products
- 72211000 - Programming services of systems and user software
- 72212451 - Enterprise resource planning software development services
- 72250000 - System and support services
- 72260000 - Software-related services
- 72261000 - Software support services
- 72265000 - Software configuration services
- 72267000 - Software maintenance and repair services
- 72300000 - Data services
- 72317000 - Data storage services
- 72510000 - Computer-related management services
- 72590000 - Computer-related professional services
- 72600000 - Computer support and consultancy services
- 72610000 - Computer support services
- 79211120 - Sales and purchases recording services

## Release History

- 13 Nov 2023 at 17:09 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/033525-2023

## Notice URLs

- https://health-family.force.com/s/Welcome
- https://www.chelwest.nhs.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0417fd. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0417fd.json.