---
title: "2023_Arts - British Council Collection Management System"
ocid: "ocds-h6vhtk-0419db"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0419db"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0419db.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0419db.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "BRITISH COUNCIL"
published: "2024-09-19"
---

# 2023_Arts - British Council Collection Management System

Buyer: BRITISH COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-0419db

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## Summary

The British Council, based in Manchester, UK, initiated a tender in November 2023 for the procurement of a Spectrum-compliant database collections management system for its Visual Arts team. This contract falls under the industry-specific software package category and spans a location within the UK. The goal is to manage over 9,000 works of modern and contemporary art within the British Council Collection. The procurement follows an open procedure, with the tender period closing on 15th December 2023 and the award period beginning on the same date. The anticipated contract value is £140,000, which includes a contract period lasting 1440 days, with an additional 2-year extension option available.

This tender presents substantial opportunities for businesses specialising in industry-specific software solutions, especially those capable of providing comprehensive database management systems for large art collections. The open procurement method means various companies—including small and medium enterprises (SMEs)—can compete, with preference given to electronic and written submissions in English. Additionally, businesses experienced in handling extensive data migration and public catalogue website development would be well-suited to bid for this contract, fostering significant business growth and establishing long-term relations with a reputable public entity like the British Council.

## Notice

British Council's Visual Arts team manages the British Council Collection of nearly 9,000 works of modern and contemporary art. The main objectives of this tender are to procure a Spectrum compliant database collections management system and option for a linked public catalogue website of artworks and publications owned by or on loan to the British Council, migrating all data from the current system. Examples of artwork data include: accession numbers, titles, artists, categories, descriptions, themes, media attachments, documents, condition notes, movements, packing information, copyright, acquisition, valuation, exhibition and loan records.

### Lot Information

Lot 1

British Council's Visual Arts team manages the British Council Collection of nearly 9,000 works of modern and contemporary art. The main objectives of this tender are to procure a Spectrum compliant database collections management system and option for a linked public catalogue website of artworks and publications owned by or on loan to the British Council, migrating all data from the current system. Examples of artwork data include: accession numbers, titles, artists, categories, descriptions, themes, media attachments, documents, condition notes, movements, packing information, copyright, acquisition, valuation, exhibition and loan records.

Renewal: Additional 2 years extension possible.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/030056-2024 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 19 Sep 2024 |
| Submission deadline | 15 Dec 2023 |
| Future notice date | Not specified |
| Award date | 30 Apr 2024 |
| Contract period | Not specified |
| Recurrence | 4 Years |

## Values

| Field | Value |
| --- | --- |
| Tender value | £140,000 |
| Lots value | £140,000 |
| Awards value | Not specified |
| Contracts value | £89,012 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | BRITISH COUNCIL |
| Locality | MANCHESTER |
| Post town | Manchester |
| Postcode | M1 6BB |
| Country | England |
| ITL 1 | TLD North West (England) |
| ITL 2 | TLD3 Greater Manchester |
| ITL 3 | TLD33 Manchester |
| Local authority | Manchester |
| Electoral ward | Piccadilly |
| Westminster constituency | Manchester Central |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | SKINSOFT |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48100000 - Industry specific software package

## Release History

- 19 Sep 2024 at 15:19 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/030056-2024
- 15 Nov 2023 at 09:16 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/033715-2023

## Notice URLs

- https://in-tendhost.co.uk/britishcouncil/aspx/Home

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0419db. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0419db.json.