--- title: "Ivy Learning Trust Human Resources System" ocid: "ocds-h6vhtk-041ac0" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-041ac0" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-041ac0.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-041ac0.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "IVY LEARNING TRUST C/O SSC PARTNERSHIP LIMITED" published: "2023-11-17" --- # Ivy Learning Trust Human Resources System Buyer: IVY LEARNING TRUST C/O SSC PARTNERSHIP LIMITED Current stage: Tender OCID: ocds-h6vhtk-041ac0 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-041ac0) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-041ac0.json) ## Summary The Ivy Learning Trust, in partnership with SSC Partnership, is inviting tenders for a centralised Human Resources IT Package to support its 14 schools across Enfield and Hertfordshire. The Trust requires a system that can be easily managed and accessed by all schools, offering cost savings, improved data provision, and online self-service features. Tender queries must be submitted by 11th December 2023, with submissions due by 18th December 2023. The procurement process is currently in the planning stage, with an evaluation planned based on the most economically advantageous tender. This tender presents an opportunity for IT companies specializing in time accounting or human resources software development services to compete for a contract with the Ivy Learning Trust. Businesses offering cloud-based solutions with advanced DBS-cleared staff for on-site visits and comprehensive self-service features for managers and staff have a competitive edge. The contract period is set to start in January 2024, with a duration of 3 years and a possible 2-year extension. Interested parties can submit their tenders electronically or in writing, ensuring compliance with the stated submission terms and deadlines. ## Notice SSC Partnership on behalf of the Ivy Learning Trust are currently out to tender for the provision of a centralised Human Resources IT Package to support the schools within the Trust and aid in their future growth.The Client, a Multi-School Trust, consists of 14 schools across Enfield and Hertfordshire. The Client is currently expanding and requires a uniform, robust, and easily managed HR system in place which can be distributed and utilised by all schools. The system must create efficiencies, cost savings, improve data provision and allow online self-service by staff whilst having the capabilities to be added to as the Client expands and becomes responsible for more schools. Tender queries must be received by 11th December 2023.Tender submissions must be received by 18th December 2023. ### Lot Information Lot 1 The Client, a Multi-School Trust, consists of 14 schools across Enfield and Hertfordshire. The Client is currently expanding and requires a uniform, robust, and easily managed HR system in place which can be distributed and utilised by all schools. The system must create efficiencies, cost savings, improve data provision and allow online self-service by staff whilst having the capabilities to be added to as the Client expands and becomes responsible for more schools. There are currently different specialist IT systems in place with HR provisions, which are outside the core HR data management system. This means that many administrative tasks are carried out manually by HR staff instead of uniformly. The system needs to be cloud based to allow ease of access for the Client to all information provided by each school. The Client is willing to either procure the relevant software or access to a system which is hosted on the provider's site. Options should be provided for both, or either. As the Client consists of multiple schools, it is preferential for any on-site visits to be undertaken by a member of staff with Advanced DBS clearance which has been obtained within the past 3 years. Should training or implementation only require online access, this will not be necessary.Self-service should be available to managers and staff over several functions including completing and signing off performance reviews, completing sickness or absence forms, and booking and approving of leave or training courses.Implementation of the system is vital for the Client, and ensuring the system is accessible to all schools will be required January 2024. This is inclusive of all necessary training, installations, and set up. A full implementation plan will be required as part of the tender documentation and will need to be approved by the Client, with all dates agreed upon.Tenders will be evaluated using a method known as MEAT (most economically advantageous tender). There will be mandatory and desirable requirements.- Mandatory requirements are stipulations which must be present, or the tender will be eliminated from the evaluation.- Desirable characteristics are elements of the tender which are to be scored by the Client.A panel of the Client's staff will undertake the evaluation process. The Client will consider quality and price in the evaluation of tenders. These are weighted to reflect relative importance and scored accordingly.The full evaluation methodology breakdown and the factors to be considered in judging the award criteria are set out in the Invitation to Tender document. Renewal: The duration of the contract will initially be for a period of 36 Months (3 Years) followed by an optional extension of 24 Months (2 Years). ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/034065-2023 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 17 Nov 2023 | | Submission deadline | 18 Dec 2023 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 22 Jan 2024 - 21 Jan 2027 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | IVY LEARNING TRUST C/O SSC PARTNERSHIP LIMITED | | Locality | SOUTHEND-ON-SEA | | Post town | Southend-on-Sea | | Postcode | SS1 1EF | | Country | England | | ITL 1 | TLH East (England) | | ITL 2 | TLH3 Essex | | ITL 3 | TLH31 Southend-on-Sea | | Local authority | Southend-on-Sea | | Electoral ward | Milton | | Westminster constituency | Southend East and Rochford | | Delivery location | TLH23 Hertfordshire CC, TLI54 Enfield | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 48450000 - Time accounting or human resources software package - 48810000 - Information systems - 72212450 - Time accounting or human resources software development services - 72222300 - Information technology services - 79414000 - Human resources management consultancy services ## Release History - 17 Nov 2023 at 11:32 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/034065-2023 ## Notice URLs - https://in-tendhost.co.uk/sscpartnership ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-041ac0. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-041ac0.json.