---
title: "Provision of Finance Management System"
ocid: "ocds-h6vhtk-041b9a"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-041b9a"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-041b9a.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-041b9a.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "HAFOD HOUSING ASSOCIATION"
published: "2024-08-07"
---

# Provision of Finance Management System

Buyer: HAFOD HOUSING ASSOCIATION  
Current stage: Award  
OCID: ocds-h6vhtk-041b9a

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## Summary

Hafod Housing Association, located in Cardiff, UK, has completed the procurement process for the provision of a Finance Management System. This procurement falls under the industry category of Financial Systems Software Package (CPV code 48442000) and was managed through an open procedure. The procurement process culminated in the contract being awarded to CIVICA UK LIMITED on 25th July 2024, with a contract value of £820,916.40 GBP. The procurement aimed to streamline Hafod's systems by implementing a new SaaS-based Finance Management System, enhancing data integration between systems, improving reporting capabilities, and optimizing processes for care and support teams, among other goals.

This tender presents significant opportunities for businesses specializing in financial management software and related support services. Companies with expertise in cloud-based solutions, systems integration, and data management would be well-suited to compete for similar contracts in the future. The emphasis on improved reporting, data flow, and automation highlights the demand for innovative solutions that enhance operational efficiencies. Small and medium-sized enterprises (SMEs) that can offer competitive, high-quality solutions stand to benefit significantly, as evidenced by four out of six bids being from SMEs in this tender.

## Notice

The scope of this tender is to review proposals for the Provision and implementation of a Finance Management System.

### Lot Information

Lot 1

Hafod are seeking a more streamlined systems landscape, where we rely less on point solutions and multiple integrations between various systems which prove to be cumbersome for colleagues. We require a new Finance Management System to better support our care and support colleagues, as well as housing. Hafod has adopted a cloud first approach to our technology platforms and as such as seeking a Software as a Service (SaaS) finance system as part of our tender. This approach is clearly outlined in our Digital Strategy. The key deliverables for this project are: -Implementation of a financial management system. -Seamless/improved integration with our new Housing System to support the flow of data between systems. -Improved reporting capabilities for better insight on our data. -A system that will better support our Care and Support teams. -An improved Purchase to Pay (P2P) experience for colleagues. -Increased opportunities for automation to reduce manual, repetitive tasks. -Improved processes, supported by a new system.

Renewal: 3 x up to 2 year periods

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/024875-2024 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 7 Aug 2024 |
| Submission deadline | 12 Jan 2024 |
| Future notice date | Not specified |
| Award date | 24 Jul 2024 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £820,916 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HAFOD HOUSING ASSOCIATION |
| Locality | CARDIFF |
| Post town | Cardiff |
| Postcode | CF5 6ES |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL52 Cardiff and Vale of Glamorgan |
| Local authority | Vale of Glamorgan |
| Electoral ward | Wenvoe |
| Westminster constituency | Vale of Glamorgan |
| Delivery location | TLL22 Cardiff and Vale of Glamorgan |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CIVICA |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48442000 - Financial systems software package
- 48610000 - Database systems
- 48625000 - Open systems operating systems
- 48627000 - Real-time operating system software package
- 48780000 - System, storage and content management software package
- 48781000 - System management software package
- 48810000 - Information systems
- 72250000 - System and support services
- 72253200 - Systems support services

## Release History

- 7 Aug 2024 at 13:14 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/024875-2024
- 21 Nov 2023 at 13:22 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/034397-2023

## Notice URLs

- https://etenderwales.bravosolution.co.uk/web/login.shtml
- https://www.hafod.org.uk
- https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA1147

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-041b9a. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-041b9a.json.