--- title: "The supply of spoken word and large print material to Hampshire's Library Service including - authors Richard Osman and Lee Child" ocid: "ocds-h6vhtk-041c0b" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-041c0b" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-041c0b.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-041c0b.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "HAMPSHIRE COUNTY COUNCIL" published: "2023-11-22" --- # The supply of spoken word and large print material to Hampshire's Library Service including - authors Richard Osman and Lee Child Buyer: HAMPSHIRE COUNTY COUNCIL Current stage: Planning OCID: ocds-h6vhtk-041c0b [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-041c0b) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-041c0b.json) ## Summary The Hampshire County Council is planning a tender for the supply of spoken word and large print material for their Library Service. The contract is due to expire in March 2024 with a new 4-year contract expected up to March 2028. The estimated contract value is £137,059. The procurement is for the competitive supply of books in large print and audiobooks in CD and Playaway formats. Potential suppliers need to have publishing rights for specific authors and be able to meet the Council's scope requirements. Interested suppliers must register on the Council's e-tendering platform by the deadline of 19th December. This tender by Hampshire County Council presents an opportunity for suppliers with publishing rights for specified authors to supply alternative format books to the Council's Library Service. Businesses in the publishing or distribution industry specializing in large print books and audiobooks are well-suited to compete. The Council's requirement includes providing materials for the elderly and print-disabled, and suppliers need to ensure their quotes and processes are compatible with the Council's Library Management System. Fulfilment and deliveries should adhere to specific requirements outlined in the tender documentation. ## Notice Hampshire County Council Library Service (The Council) has a purchase contract with a publisher for the supply of alternative format books for our 40 branch libraries and Home Library Service. The contract is due to expire at the end of March 2024 with a new contract due to last for 4 years up to 31 March 2028. The estimated maximum value of the contract over a 4 year period based on current annual expenditure, although subject to change, is PS137,059. The scope of the contract is for the competitive supply of books in large print for adults, audiobooks in CD and Playaway formats for adults and CD format for children. Coverage must include the publisher's new and backlist titles in library editions. New titles must be available to order in advance of publication and be supplied at the point of publication. The Council require a widespread choice to support in-house selection of bestsellers, contemporary fiction, genre fiction, non-fiction and children's titles. As an example for this contract, we would expect current and the back catalogue of works, in the formats specified above, by the following authors to be available for supply: Richard Osman (large print format) Lee Child (large print format) Ann Cleeves (large print format) Sally Rooney (large print format) Mills & Boon (large print format) The Council wants to identify from the market if any potential suppliers have the publishers rights to supply the books and audiobooks in the formats specified. The Council is looking to undertake a quotation exercise with suppliers that can demonstrate they can supply the identified authors in the formats requested. ### Lot Information Lot 1 The provision of alternative format material, spoken word and large print, serves the needs of two interrelated and socially excluded groups for Hampshire County Council (the Council); the elderly and the print disabled. The provision of spoken word and large print is a key area of library service provision and is one of our unique selling points. The Council has previously been restricted on how to award the supply contract, as specific suppliers have negotiated exclusive rights with the original publishers to enable them to reproduce their works in large print for adults, audiobooks in CD and Playaway formats for adults and CD format for children. The Council believe the current supplier has exclusive rights to the titles being produced and they do not supply their titles for the library market to other publishers or via any third party. The Council wants to identify from the market if any potential suppliers have the publishers rights to supply the books and audiobooks in the formats specified. The Council is looking to undertake a quotation exercise with suppliers that can demonstrate they can supply the identified authors in the formats requested. Additionally, any supplier wishing to quote will need to ensure any EDI quotes, orders, fulfilment and invoices must be compatible with Spydus, our Library Management System. The stock must arrive fully processed and shelf ready. This includes, for each title, supplier EDI appliance of specified rotation rotas with variable start libraries within each individual rota. Delivery of stock is currently to a central location on a monthly basis. Any supplier who would be interested in quoting for the opportunity needs to register on the Council e-tendering platform, Intend. Once registered, you will need to send an intend correspondence providing details of the identified authors you have the publishing rights for with regards to supply the large print books, audiobooks and Playaway formats. Any supplier who can demonstrate they have the relevant publishing rights and meet the scope identified above will then be invited to quote for the opportunity. Interested suppliers need to have registered their interest by 14:00 Tuesday 19th December. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/034575-2023 | | Notice type | Planning Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 22 Nov 2023 | | Submission deadline | Not specified | | Future notice date | 8 Jan 2024 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £138,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | HAMPSHIRE COUNTY COUNCIL | | Locality | WINCHESTER | | Post town | Southampton | | Postcode | SO23 8ZB | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ3 Hampshire and Isle of Wight | | ITL 3 | TLJ36 Central Hampshire | | Local authority | Winchester | | Electoral ward | St Michael | | Westminster constituency | Winchester | | Delivery location | TLJ3 Hampshire and Isle of Wight | ## CPV Codes ### Divisions - 22 - Printed matter and related products ### Codes - 22113000 - Library books ## Release History - 22 Nov 2023 at 15:08 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/034575-2023 ## Notice URLs - http://www.hants.gov.uk - https://in-tendhost.co.uk/hampshire ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-041c0b. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-041c0b.json.