--- title: "ICT13838 - TfL Video Management System (TVMS)" ocid: "ocds-h6vhtk-041c75" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-041c75" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-041c75.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-041c75.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "TRANSPORT FOR LONDON" published: "2023-12-12" --- # ICT13838 - TfL Video Management System (TVMS) Buyer: TRANSPORT FOR LONDON Current stage: Tender OCID: ocds-h6vhtk-041c75 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-041c75) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-041c75.json) ## Summary The procurement process for the TfL Video Management System (TVMS) involves Transport for London seeking a replacement for the current system used for surveillance camera networks across London. The procurement covers the streets, road tunnels, and integration with other systems, including potential bus station and river pier sites. The deadline for submission of SQ responses has been extended to 19th January 2024, with additional deadlines for clarification questions. The process is currently in the Tender stage with a focus on goods, aiming for a scalable and cost-effective TVMS solution. This tender offers business growth opportunities for companies providing software packages, information systems, CCTV cameras, and security solutions. Organisations adept at developing, implementing, and maintaining scalable systems with a focus on surveillance technology would be well-suited to compete. The procurement process includes a Competitive Dialogue procedure, enabling engagement with shortlisted suppliers before final tender submission. The contract value is estimated to be between £20 to £30 million and involves an initial term of 8 years, extendable up to a maximum of another 8 years, offering a long-term partnership opportunity for successful suppliers in the surveillance technology sector. ## Notice Transport for London (TfL) operates a number of surveillance camera systems in support of the services it provides across London. These are used for a variety of purposes including traffic management, traffic enforcement, incident management, security monitoring and health and safety management, and are used by numerous stakeholders, including operational control rooms, and third parties. The current Video Management System (VMS) is one of these surveillance systems and this covers the streets and road tunnels network, enabling the sharing of footage from c.1200 TfL CCTV outstation cameras and c.4000-5000 external cameras working with: o City of London Police; o Metropolitan Police; o National Highways; o London Boroughs; o Media organisations; o London Fire Brigade; and o London Ambulance Service. This Contract Notice relates to the replacement of the current VMS, with a single new cost effective, scalable, fit for purpose TfL Video Management System (TVMS). The successful TVMS supplier will be required to develop, implement, support and maintain a TVMS solution that meets TfL's requirements (TVMS Requirements). Whilst it is expected that the initial focus during the transition phase will be on streets and road tunnels, the new TVMS solution will also need to be capable of integrating with other TfL Systems and scaling to incorporate components and system interfaces from TfL bus station and river pier sites, as may be required by TfL during the life of the contract. ### Lot Information Lot 1 The TVMS supplier must deliver a TVMS which facilitates TfL user access to live video streams from TfL CCTV outstation street and Road tunnel cameras as well as video streams from external third parties (as referenced in Section II.1.4) over Television Network Protocol (TVNP) and Digital Video Network Protocol (DVNP). The new TVMS must support a number of existing legacy components, including CCTV cameras, and provide system interfaces for multiple internal operational systems consuming video and associated video data. The TVMS must also provide and accept video streams to and from third parties using suitable industry adopted protocols and standards. Additionally, it should support real-time video to web-based user interfaces so that TfL can deliver the service more easily and inexpensively to various stakeholders. The new TVMS should allow TfL to fully utilise current and future open standards within the video and security marketplace and to embrace the evolving data technology landscape to deliver efficiencies and other improvements. This will enable TfL to deliver its strategic objectives as a transport authority and provide a step change in the use of visual derived data and information. The new TVMS and supporting services should also be capable of scaling to incorporate components and system interfaces from TfL bus stations and/or river pier sites, albeit these are optional deliverables (which may relate to one or more sites per request) which TfL may require during the life of the contract. From a bus station and river pier perspective, the new TVMS solution will need to consider that TfL bus stations and river piers have limited remote access capability and separate CCTV systems with on-site video recording capability to support crime prevention and incident investigation. TfL bus station and river pier connectivity (if required during the life of the contract) will be limited to remote viewing capability and the current onsite bus station and river pier recording solutions will not be replaced. The current VMS used by TfL to monitor streets and road tunnels is hosted on-premises within the TfL estate. Due to likely TVMS data volumes and the fact that major IP networking changes are not currently in scope for the TVMS project, TfL expects to maintain this on-premises hosting approach for the TVMS and associated services. However, TfL is open to understanding alternative hosting approaches to on-premise hosting at TfL that may offer TfL operational and/or financial benefit. TfL expects that the new TVMS will be live by Spring 2026. However, TfL recognises that this may present a challenging mobilisation and transition schedule and envisages that this will form part of discussions with bidders during the dialogue. The initial contract term will be for 8 years from award and the contract will include the option for TfL to extend (on one or more occasions and each extension period will be of at least 1 year duration) up to a maximum of a further 8 years (see Section II.2.7 which references maximum contract length of 192 months). Bidders should note that the initial 8 year contract term is timed to align with the expiration of other related contracts in place with TfL and other suppliers and therefore the initial duration may be subject to change within a range of +/- 1 year during the tender process. The figure in Section II.1.5 is the estimated maximum contract value assuming the potential contract extensions are exercised and TfL requests delivery of the optional deliverables. However, TfL estimates the overall contract value may be in the range of PS20 - PS30 million, which is likely to be broken down as follows: - Initial contract term for Streets and Tunnels (PS6 - PS10 million) - Extension to all Bus Stations and River Piers during initial term (PS3 - PS5 million) - Exercise all extension periods up to maximum period of 8 years (PS11 - PS15 million) Further details in relation to the TVMS are set out in the TVMS Requirements provided as part of the procurement documents. Options: The contract has an initial duration of 8 years from award (envisaged to be early 2025) with an option for TfL to extend (on one or more occasions and each extension period will be of at least 1 year duration) up to a maximum further period of 8 years. As set out in Section II.2.4, the initial duration may be subject to change within a range of +/- 1 year during the tender process in order to align with the expiry of other related TfL contracts. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/036528-2023 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Selective | | Procurement method details | Competitive dialogue | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 12 Dec 2023 | | Submission deadline | 5 Jan 2024 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £30,000,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | TRANSPORT FOR LONDON | | Locality | LONDON | | Post town | East London | | Postcode | E20 1JN | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI4 Inner London - East | | ITL 3 | TLI41 Hackney and Newham | | Local authority | Newham | | Electoral ward | Stratford Olympic Park | | Westminster constituency | Stratford and Bow | | Delivery location | TLI London | ## CPV Codes ### Divisions - 32 - Radio, television, communication, telecommunication and related equipment - 34 - Transport equipment and auxiliary products to transportation - 35 - Security, fire-fighting, police and defence equipment - 48 - Software package and information systems - 63 - Supporting and auxiliary transport services; travel agencies services - 72 - IT services: consulting, software development, Internet and support ### Codes - 32235000 - Closed-circuit surveillance system - 34970000 - Traffic-monitoring equipment - 35125300 - Security cameras - 48000000 - Software package and information systems - 48100000 - Industry specific software package - 63712710 - Traffic monitoring services - 72212100 - Industry specific software development services - 72222300 - Information technology services - 72267000 - Software maintenance and repair services ## Release History - 12 Dec 2023 at 14:08 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/036528-2023 - 23 Nov 2023 at 17:59 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/034746-2023 ## Notice URLs - http://tfl.gov.uk - https://service.ariba.com/Supplier.aw/ - https://service.gov.uk/Notice/027796-2023 - https://www.findtender ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-041c75. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-041c75.json.