--- title: "Property & Asset Management System" ocid: "ocds-h6vhtk-041ccb" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-041ccb" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-041ccb.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-041ccb.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "SOUTH GLOUCESTERSHIRE COUNCIL" published: "2023-11-24" --- # Property & Asset Management System Buyer: SOUTH GLOUCESTERSHIRE COUNCIL Current stage: Tender OCID: ocds-h6vhtk-041ccb [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-041ccb) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-041ccb.json) ## Summary The South Gloucestershire Council has initiated a tender titled "Property & Asset Management System" under the goods category. The procurement process is currently in the tender stage, with a tender deadline set for January 2, 2024. The system requirements include features related to Computer Aided Facilities Management (CAFM), Health & Safety, Estates and Asset Management, Intelligent Workplaces, Data and Analytics, and Data Integration. The tender is being conducted through a selective procurement method under a restricted procedure. This tender by the South Gloucestershire Council presents an opportunity for companies specializing in software packages and information systems to provide a comprehensive Property & Asset Management System. Businesses with expertise in facilities management, health and safety compliance, estates and asset management, workplace intelligence, and data analytics are well-suited to compete for this contract. The contract allows for a maximum initial period of 3 years with an option to extend for a further 24 months, providing a potential avenue for sustainable business growth and partnership opportunities. ## Notice Key features of the new solution required by SGC are detailed below: Computer Aided Facilities Management (CAFM) - Helpdesk, planned/preventative maintenance (PPM), reactive maintenance, orders & invoicing, contract & performance, inspection programmes, leases, cleaning, security, mobile working and a full FM portal access solution (Soft & Hard FM). Health & Safety - Assessments, asbestos management, contract & management for H&S, registers, mandatory regulations, statutory requirements and to include Fire Safety. Estates and Asset Management - Estate/Asset Management, title information e.g. land registry and deeds, Sites/Asset Registers, surveys, CAD/GIS, case management, occupancy management, condition reports, valuations, generation of reports, compliance information, financial information, tenancy data, asset/insurance valuations and property record drawings/maps. Intelligent Workplaces - Energy/Occupancy management, IoT. Data and Analytics - Dashboards, monitors, drawings, maps, reporting, finance and case/resource management. Data Integration - an open, secure, documented API which allows us to integrate with multiple systems e.g., Energy and Utilities database, corporate finance, procurement system and mapping functions. System Requirements - export data, upload data, migrate data, user roles / permissions, easy reporting functions, provide clear/extensive search capabilities, ensure data is secure and cannot be deleted accidentally (full control on deletions required) ### Lot Information Lot 1 Key features of the new solution required by SGC are detailed below: Computer Aided Facilities Management (CAFM) - Helpdesk, planned/preventative maintenance (PPM), reactive maintenance, orders & invoicing, contract & performance, inspection programmes, leases, cleaning, security, mobile working and a full FM portal access solution (Soft & Hard FM). Health & Safety - Assessments, asbestos management, contract & management for H&S, registers, mandatory regulations, statutory requirements and to include Fire Safety. Estates and Asset Management - Estate/Asset Management, title information e.g. land registry and deeds, Sites/Asset Registers, surveys, CAD/GIS, case management, occupancy management, condition reports, valuations, generation of reports, compliance information, financial information, tenancy data, asset/insurance valuations and property record drawings/maps. Intelligent Workplaces - Energy/Occupancy management, IoT. Data and Analytics - Dashboards, monitors, drawings, maps, reporting, finance and case/resource management. Data Integration - an open, secure, documented API which allows us to integrate with multiple systems e.g., Energy and Utilities database, corporate finance, procurement system and mapping functions. System Requirements - export data, upload data, migrate data, user roles / permissions, easy reporting functions, provide clear/extensive search capabilities, ensure data is secure and cannot be deleted accidentally (full control on deletions required) Renewal: Option to extend for a further 24 months ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/034860-2023 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Selective | | Procurement method details | Restricted procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 24 Nov 2023 | | Submission deadline | 2 Jan 2024 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | SOUTH GLOUCESTERSHIRE COUNCIL | | Locality | YATE | | Post town | Bristol | | Postcode | BS37 5AF | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK5 West of England | | ITL 3 | TLK52 Bath & North East Somerset and South Gloucestershire | | Local authority | South Gloucestershire | | Electoral ward | Frampton Cotterell | | Westminster constituency | Thornbury and Yate | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 24 Nov 2023 at 16:27 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/034860-2023 ## Notice URLs - https://www.southglos.gov.uk - https://www.supplyingthesouthwest.org.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-041ccb. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-041ccb.json.