--- title: "Technical Services" ocid: "ocds-h6vhtk-041cd1" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-041cd1" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-041cd1.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-041cd1.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "PORTSMOUTH CITY COUNCIL" published: "2023-11-24" --- # Technical Services Buyer: PORTSMOUTH CITY COUNCIL Current stage: Planning OCID: ocds-h6vhtk-041cd1 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-041cd1) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-041cd1.json) ## Summary The Portsmouth City Council is planning a tender for Technical Services, focused on Event services. The estimated annual contract value is £375,000, with a potential extension of up to 5 years. The tender involves providing equipment and services for events like Armed Forces Day, International Kite Festival, Fireworks Display, and Remembrance Sunday Service and Parade. The initial contract will be for 3 years, with the possibility of extension based on performance. This opportunity offers businesses involved in event services the chance to work with Portsmouth City Council on high-profile events. The tender requires suppliers to offer services for a range of events, including sound systems, technical support, and equipment setup. Businesses capable of delivering high-quality event services, such as sound and technical support, are well-suited to compete for this tender and contribute to the successful execution of these significant public events. ## Notice The Events Team, Culture and Leisure directorate on behalf of Portsmouth City Council ('the Council') is hoping to obtain a better understanding of the level of interest from suitably qualified suppliers to provide the supply of equipment and services at the below events: * Armed Forces Day * International Kite Festival * Fireworks Display * Remembrance Sunday Service and Parade The estimated annual value of the contract is PS50,000 per annum based upon current specification, event frequencies and sites. The value of the contract may increase or decrease in the event of changes to specification, changes to frequencies, and removal or addition of events from the contract. The council cannot provide any guarantees of increases or decreases of the contract; however, any increases will be capped at 50% of the per annum contract value. The upper value of the contract is PS75,000 per annum. The initial contract term will be for 3 years with possibility of extending the term by a further 2 years in increments to be agreed, subject to the agreement and performance of both parties. The form of contract used will be the Council's standard terms for the supply of services. We are also using the opportunity to share with you a top-level service specification and ask you to comment on our requirements. Any information a supplier shares could be used to assist drafting our final specification in support of any tender activity. Suppliers should note that there is no obligation to take part in this exercise and that if they do not take part it will not preclude them from any subsequent related procurement process. Engaging suppliers will not receive preferential treatment in any subsequent quotation or tender process, and this is in no way an indication of the selection of any organisation or a guarantee of future work. Documentation can be obtained from Portsmouth City Council's e-tendering site at https://in-tendhost.co.uk/portsmouthcc/aspx/Home. Potential suppliers will need to register to access documentation. Assistance with registering can be found on the home-screen. ### Lot Information Lot 1 Audio and Service specifications are available on the E-tendering portal - https://in-tendhost.co.uk/portsmouthcc/aspx/Home. An overview of the 4 events that require technical services can be found below; Armed Forces Day Date: Either Saturday 8th June or Saturday 15th June 2024 (TBC) Location: Southsea Common, Portsmouth Timings: 10:00-16:00 (timings are provisional and may change) This event is part of the National programme of celebration and thanks for our Armed Services. Locally our Armed Forces Day event is a chance for the City of Portsmouth to show our support for the men and women who make up the Armed Forces Community: from currently serving troops and Service families, veterans and cadets. The aim of the event is to bring the local community and visitors to the city together to celebrate Armed Forces Day and also to inspire members of the public of all ages to engage with you and other Armed Forces related organisations. We will have entertainment, activities, parades and a vehicle display available throughout the day alongside family activities, trade stands and children's rides. We welcome everyone to come and be part of our Armed Forces Day. Expected numbers are likely to be 6,000+ for the day. Operational Hours: Pre-Event Set Up: Access to the site will be permitted from 10:00 on the Friday prior to the event. Also from 07:00 until 09:30 on the event day. Event Day: From 10:00-16:00 (subject to confirmation). Post-Event de-rig: From 16:30 on the event day. Also from 07:00 on the Sunday following the event. Site to be clear by 12:00 on the Sunday following the event. We are looking for the following offer (subject to change): * Stage sound with mics and band amplification * Sound around 2x large arenas with mics * Provision of technical support * Provision of cabins * Installation of power at various traders. Number to be confirmed. Situations may arise that could impact on the running of the events, such as weather etc. In these cases, it will be the Council's decision and responsibility to notify suppliers as soon as possible of any alternative arrangements / cancellations. International Kite Festival Date: Saturday 27th - Sunday 28th July 2024 Location: Southsea Common, Portsmouth Timings: 10:00-17:00 The Portsmouth International Kite Festival, now in its 32nd year, is a very popular event and is not only part of the professional kite fliers calendar but is a major fixture on the seafront, attracting approximately 10,000 people per day (Based on previous years' attendance). There are 3 arenas: main arena hosting professional kite flying displays, large static displays and small displays. There is also a kite making workshop and a kids flying arena directly in front of this. Throughout the weekend there is a mix of trade stands, children's rides, catering concessions and arts & crafts stalls. Operational Hours: Pre-Event Set Up: Access to the site will be permitted from 10:00 on the Friday prior to the event. Also from 07:00 until 09:30 on the event day. Event Days: From 10:00-17:00 each day. Post-Event de-rig: From 17:30 on the event day. Also from 07:00 on the Monday following the event. Site to be clear by 12:00 on the Monday following the event. We are looking for the following offer (subject to change): * Stage sound with mics and band amplification * Sound around 2x large arenas with mics * Provision of technical support * Provision of cabins * Installation of power at various traders. Number to be confirmed. Situations may arise that could impact on the running of the events, such as weather etc. In these cases, it will be the Council's decision and responsibility to notify suppliers as soon as possible of any alternative arrangements / cancellations. Fireworks Display Date: Tuesday 5th November 2024 Location: Alexandra Park, Hilsea and Southsea Common, Southsea (to be confirmed) Timings: 17:00-19:30 The popular annual firework display brings the local community together, along with visitors from outside the city. The event features food and drink stalls and stage entertainment culminating in a 20-minute fireworks display. Currently the event is planned to be split between 2 sites located at either end of the city. The two events will run simultaneously. Operational Hours: Pre-Event Set Up: Access to the site will be permitted from 09:00 on the day preceding the event. Also from 07:00 on the event day. Event Day: From 17:00-19:30. Post-Event de-rig: From 20:00 on the event day. Also from 07:00 on the day following the event. Sites to be clear by 12:00 on the day following the event. We are looking for the following offer (subject to change): Tech to be replicated on each site. * Stage sound with mics and band amplification * Sound around 1x large arena with mic * Provision of technical support * Provision of cabins * Provision of tower lights * Provision of system to incorporate MP3 music to accompany the fireworks display (TBC) Situations may arise that could impact on the running of the events, such as weather etc. In these cases, it will be the Council's decision and responsibility to notify suppliers as soon as possible of any alternative arrangements / cancellations. Remembrance Sunday Service and Parade Date: Sunday 10th November (Subject to confirmation from the Royal British Legion) Location: Guildhall Square Timings: 10:30-12:00 Remembrance Sunday is an annual service and parade held to remember all those from the city who have lost their lives during conflict, whilst representing their country. The event attracts approximately 500 serving military, reservists, cadets and veterans who take part in the parade. Approximately 4000 local residents attend. The multi-faith service is led my representatives of local faith groups as well as veterans, cadets and other speakers. A wreath laying ceremony takes place at the WWI and WWII memorials following the service. Operational Hours: Pre-Event Set Up: Access to the site will be permitted from 07:00 on the day of the event. Event Day: 10:30-12:00. Post-Event de-rig: From 12:30 on the event day. Site to be clear by the end of the event day. We are looking for the following offer (subject to change): * 2x stand mics * Amplification of the choir * Sound around the Guildhall Square * Provision of technical support Situations may arise that could impact on the running of the events, such as weather etc. In these cases, it will be the Council's decision and responsibility to notify suppliers as soon as possible of any alternative arrangements / cancellations. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/034869-2023 | | Notice type | Planning Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 24 Nov 2023 | | Submission deadline | Not specified | | Future notice date | 18 Dec 2023 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £375,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | PORTSMOUTH CITY COUNCIL | | Locality | PORTSMOUTH | | Post town | Portsmouth | | Postcode | PO1 2AL | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ3 Hampshire and Isle of Wight | | ITL 3 | TLJ31 Portsmouth | | Local authority | Portsmouth | | Electoral ward | Charles Dickens | | Westminster constituency | Portsmouth South | | Delivery location | TLJ31 Portsmouth | ## CPV Codes ### Divisions - 71 - Architectural, construction, engineering and inspection services - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 71356000 - Technical services - 79952000 - Event services ## Release History - 24 Nov 2023 at 17:51 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/034869-2023 ## Notice URLs - https://in-tendhost.co.uk/portsmouthcc/aspx/Home - https://in-tendhost.co.uk/portsmouthcc/aspx/home ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-041cd1. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-041cd1.json.