---
title: "Framework Agreement For the supply and distribution of Dry, Chilled and Frozen Food"
ocid: "ocds-h6vhtk-042109"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-042109"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-042109.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-042109.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "PORTSMOUTH CITY COUNCIL"
published: "2024-03-01"
---

# Framework Agreement For the supply and distribution of Dry, Chilled and Frozen Food

Buyer: PORTSMOUTH CITY COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-042109

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-042109)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-042109.json)

## Summary

The Portsmouth City Council has recently completed the procurement process for a Framework Agreement for the supply and distribution of dry, chilled, and frozen food to Adult Social Care sites. The total value of the framework is approximately £580,000 over a four-year term. The procurement stage was an open procedure, and the contracting authority was Portsmouth City Council. Key dates included the notification of award on 2nd February 2024 and the start of the contract on 1st April 2024.

This tender opportunity presents business growth prospects for suppliers in the food industry. Companies involved in supplying dry, chilled, and frozen food products, such as Medina Quay Meats Ltd and Hunt's Food Group Ltd, have been awarded contracts under this framework agreement. Businesses with the capability to provide goods to Adult Social Care sites, meeting quality and pricing criteria, would be well-suited to compete in this procurement process managed by Portsmouth City Council.

## Notice

Portsmouth City Council ('the council') has awarded two contracts for the supply and distribution of dry, chilled, and frozen food to Adult Social Care sites in the Portsmouth Area as required. The council are establishing a Framework of two Suppliers in order to satisfy the council's best value duties. Suppliers will have the ability to update their framework prices on a monthly basis. Call-offs contracts (resulting in the ordering of goods) will be awarded following a process where the prices of goods to be supplied are compared across the two framework suppliers and the contract awarded to the supplier with the lowest total value. The estimated value of the framework is IRO PS145,000 per annum, and IRO PS580,000 over the total four-year term. The framework value is expected to remain in the region of the figure stated above however it may increase or decrease throughout the framework term subject to any known or unknown changes to budget allocation, negotiations regarding inflationary increases, variation of services, or addition of further associated services in order to meet changes in demand or delivery. An accurate forecast cannot be made regarding the level of further funding, if any, that may become available, but it is not expected to amount to an increase of more than approximately 50% over the Framework's lifetime and would therefore initially offer an approximate figure of PS217,500 per annum, PS870,000 over the four-year term.

### Lot Information

Lot 1

Portsmouth City Council spends approximately PS145,000 per annum for the provision of dry, chilled, and frozen foods where goods are delivered as and when required to Adult Social Care sites. Source of referrals will include but is not limited to, the supply and distribution to the following sites: * Residential or Nursing, including Harry Sotnick House, Russets and Shearwater * Day Services, including The Royal Albert Day Centre and SensePlus Portsmouth * Other Adult Services include Short Stay, Respite, Rehabilitation for the Elderly * The potential opportunity to deliver goods to other directorates across the Council including museums and other Council operated sites (currently these sites are covered by another contract). Orders and deliveries: The Service will be available between Monday to Sunday for ordering and deliveries throughout the year. Deliveries to Adult Social Care sites are required once a week for some units, and multiple times for others. Care Homes are in operation 24 hours per day, 365 days per year. The timing of deliveries must coincide with normal working hours unless otherwise agreed with the Council. Framework operation & mini-competition process: In order to satisfy the council's best value duties and recognising the need for Contractors to increase and decrease the price of goods in accordance with market fluctuations, the Contactor shall, by the 15th day of each month during the Framework Period, provide the Council with updated Framework Agreement Prices by using the Pricing Spreadsheet provided, which will include updated prices for their Services for the next Service Period (i.e., 1st - 31st). The Council shall, upon receipt of updated Framework Agreement Prices from the Contractors, use the updated Framework Agreement Prices when conducting mini-competitions for Call-Off Contracts for the next Service Period. When placing an Order the Council will conduct a mini competition which will be evaluated 100% based on the Call-Off Contract Price of the Order, based on the Framework Agreement for the relevant Service Period. The call-off contract for the Order being placed will be awarded to the supplier/ contractor with the lowest total price (Call-Off Contract Price) for the goods being ordered. Should the Call-Off Contract Price fail to meet an individual Contractor's minimum threshold for Orders then their Framework Agreement Prices will automatically be considered void for that Order. Following an evaluation by the Council for the Order, the Council will use the Contractor's online portal in order to submit the Order. Once the Order has been submitted this will constitute a Call-Off Contract for the purpose of this Framework Agreement.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/006653-2024 |
| Notice type | Tender Notice |
| Procurement type | Framework |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 1 Mar 2024 |
| Submission deadline | 10 Jan 2024 |
| Future notice date | Not specified |
| Award date | 16 Feb 2024 |
| Contract period | Not specified |
| Recurrence | 4 years |

## Values

| Field | Value |
| --- | --- |
| Tender value | £870,000 |
| Lots value | £870,000 |
| Awards value | Not specified |
| Contracts value | £435,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | PORTSMOUTH CITY COUNCIL |
| Locality | PORTSMOUTH |
| Post town | Portsmouth |
| Postcode | PO1 2AL |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ3 Hampshire and Isle of Wight |
| ITL 3 | TLJ31 Portsmouth |
| Local authority | Portsmouth |
| Electoral ward | Charles Dickens |
| Westminster constituency | Portsmouth South |
| Delivery location | TLJ31 Portsmouth |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 2 |
| Supplier names | HUNT'S FOOD GROUP; MEDINA QUAY MEATS |

## CPV Codes

### Divisions

- 15 - Food, beverages, tobacco and related products

### Codes

- 15000000 - Food, beverages, tobacco and related products
- 15100000 - Animal products, meat and meat products
- 15200000 - Prepared and preserved fish
- 15300000 - Fruit, vegetables and related products
- 15400000 - Animal or vegetable oils and fats
- 15500000 - Dairy products
- 15600000 - Grain mill products, starches and starch products
- 15800000 - Miscellaneous food products

## Release History

- 1 Mar 2024 at 12:40 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/006653-2024
- 1 Dec 2023 at 13:43 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/035503-2023

## Notice URLs

- https://in-tendhost.co.uk/portsmouthcc/aspx/home
- https://www.justice.gov.uk/
- https://www.portsmouth.gov.uk/services/business/procurement/contract-opportunities-with-us/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-042109. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-042109.json.