---
title: "Provision of an Integrated Student Admissions Solution"
ocid: "ocds-h6vhtk-04235b"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04235b"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04235b.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04235b.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "UNIVERSITY OF THE HIGHLANDS AND ISLANDS"
published: "2024-01-09"
---

# Provision of an Integrated Student Admissions Solution

Buyer: UNIVERSITY OF THE HIGHLANDS AND ISLANDS  
Current stage: Award  
OCID: ocds-h6vhtk-04235b

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## Summary

The University of the Highlands and Islands initiated a tender for the provision of an Integrated Student Admissions Solution, with the University acting as the buying organisation. The procurement process has advanced to the award stage, with a contract valued at 348,420 GBP signed on December 22, 2023. The industry category is services, and the procurement method was a limited award procedure without prior publication of a call for competition. The contract involves the enhancement of the Tribal SITS: Vision system in two Phases, with key dates starting from January 8, 2024, and potential extension until September 30, 2026.

This tender by the University of the Highlands and Islands presents an opportunity for businesses specializing in IT services, consulting, software development, and customer relation management to compete. The contract involves the development and integration of various functionalities, providing scope for technology and service-focused companies to contribute to the project. Businesses with expertise in software development services for educational institutions or customer management systems are well-suited to explore this opportunity for business growth.

## Notice

The University of the Highlands and Islands have a requirement for the Provision of an Integrated Student Admissions Solution for all Academic Partners of the University of the Highlands and Islands. It should be noted that this requirement is being procured by the University of the Highlands and Islands, on behalf of all UHI Academic Partners.

### Lot Information

Lot 1

The University of the Highlands and Islands, on behalf of the UHI Academic Partnership, have a requirement for a Contractor to enhance the Tribal SITS: Vision system, which has been implemented at the University. It is proposed that this development is split into two Phases. Phase One involves: - development of online application form template - development of applicant portal template - development of online application form for direct applications with dual-language capabilities - development of applicant portal: core functionality and integration with admissions staff processes - clearing on the internet - review and enhancement of integration between SITS and Microsoft Dynamics (Stutalk) - planning for future admissions office improvements Phase Two involves: - Improved automation within admissions staff processes and functionality - Improved admissions data maintenance tools - Shopping Cart for CPD Courses selection and payment - Applicant Portal Enhanced Features and Additional Processes - Early Life Support and fine tuning - Annual Cycle Rollover This contract was the subject to a VEAT notice dispatched on 11 December 2023 informing interested parties of the intention to enter into contract.

Options: The scope of work in Phase One and Phase Two (if extension applied), may be subject to change (within stated budget for each Phase). It is proposed that the cost of Phase One shall be roughly 170,000 GBP (excluding VAT), whilst for Phase Two, it is proposed that the cost shall be roughly 180,000 GBP (excluding VAT).

### Procurement Information

The University previously undertook a tender exercise for the Provision of an Integrated Student Admissions System, in July 2023. However, this tender exercise was cancelled (one submission exceeded the budget, whilst another submission, within budget, was deemed to be unsuitable). Thereafter, the University explored the use of a Framework Agreement to purchase a module which could be added to the University's Student Records System. After a demonstration and discussion, the quoted cost exceeded the budget of the University.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/000613-2024 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 9 Jan 2024 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 11 Dec 2023 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £348,420 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF THE HIGHLANDS AND ISLANDS |
| Locality | INVERNESS |
| Post town | Inverness |
| Postcode | IV2 3JH |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM2 Highlands and Islands |
| ITL 3 | TLM20 Highlands and Islands |
| Local authority | Highland |
| Electoral ward | Inverness Millburn |
| Westminster constituency | Inverness, Skye and West Ross-shire |
| Delivery location | TLM6 Highlands and Islands |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | STU3 |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support
- 73 - Research and development services and related consultancy services

### Codes

- 72000000 - IT services: consulting, software development, Internet and support
- 72212445 - Customer Relation Management software development services
- 72212517 - IT software development services
- 73220000 - Development consultancy services

## Release History

- 9 Jan 2024 at 11:09 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/000613-2024
- 4 Jan 2024 at 10:39 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/000189-2024
- 11 Dec 2023 at 16:37 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/036428-2023

## Notice URLs

- http://www.uhi.ac.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000752944
- https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00101

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04235b. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04235b.json.