---
title: "Supply and Maintenance of Media Related Services at Sandwell Register Office, Sandwell Valley Crematorium and Rowley Regis Crematorium"
ocid: "ocds-h6vhtk-0424f7"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0424f7"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0424f7.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0424f7.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "SANDWELL METROPOLITAN BOROUGH COUNCIL"
published: "2024-03-01"
---

# Supply and Maintenance of Media Related Services at Sandwell Register Office, Sandwell Valley Crematorium and Rowley Regis Crematorium

Buyer: SANDWELL METROPOLITAN BOROUGH COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-0424f7

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0424f7)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0424f7.json)

## Summary

The Sandwell Metropolitan Borough Council completed the procurement process for the supply and maintenance of media-related services at Sandwell Register Office, Sandwell Valley Crematorium, and Rowley Regis Crematorium. The council required services such as a music database, visual tributes, and webcasting recording services. The procurement was for communications system maintenance services in the services category. The contract value was £350,000 and was awarded to Vivedia Limited. The location of the procurement was in Oldbury, United Kingdom.

This tender presents an opportunity for businesses in the communications system maintenance services industry to grow their business. Companies with expertise in providing music databases, visual tributes, and webcasting recording services are well-suited to compete. The procurement stage was the award, and the contract was signed on the 1st of March 2024. Businesses interested in this opportunity should consider the quality and price criteria set for the award. The procurement process was carried out through an open procedure, providing fair access to interested suppliers.

## Notice

Sandwell Metropolitan Borough Council had a requirement for a supplier of a music database, visual tributes, and a webcasting recording service. This includes internet for live webcasting of wedding ceremonies at Sandwell Register Officer and funeral services at Sandwell Valley Crematorium and Rowley Regis Crematorium. In addition, continued ongoing maintenance and licencing of the systems. Any licence required for music should be held by and paid for by the successful supplier. The fulfilment of the contract is dependent upon the supplier's ability to utilise existing media related infrastructure or demonstrate. Potential applicants are required to undertake a site visits to Sandwell Valley, Rowley Regis Crematoriums and Sandwell Register Office to ensure compatibility with the current ICT equipment Installed at all three (3) sites as part of the tender process. Confirmation of compatibility was required from bidders and essential to submitting a compliant bid.

### Lot Information

Lot 1

Sandwell Metropolitan Borough Council had a requirement for a supplier of a music database, visual tributes, and a webcasting recording service. This includes internet for live webcasting of wedding ceremonies at Sandwell Register Officer and funeral services at Sandwell Valley Crematorium and Rowley Regis Crematorium. In addition, continued ongoing maintenance and licencing of the systems. Any licence required for music should be held by and paid for by the successful supplier. The fulfilment of the contract is dependent upon the supplier's ability to utilise existing media related infrastructure or demonstrate. Potential applicants are required to undertake a site visits to Sandwell Valley, Rowley Regis Crematoriums and Sandwell Register Office to ensure compatibility with the current ICT equipment Installed at all three (3) sites as part of the tender process. Confirmation of compatibility was required from bidders and essential to submitting a compliant bid.

Renewal: The contract will be renewed in 4 years

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/006645-2024 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 1 Mar 2024 |
| Submission deadline | 12 Jan 2024 |
| Future notice date | Not specified |
| Award date | 1 Mar 2024 |
| Contract period | 1 Mar 2024 - 29 Feb 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £260,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £350,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SANDWELL METROPOLITAN BOROUGH COUNCIL |
| Locality | OLDBURY |
| Post town | Birmingham |
| Postcode | B69 3DB |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG3 West Midlands |
| ITL 3 | TLG37 Sandwell |
| Local authority | Sandwell |
| Electoral ward | Oldbury |
| Westminster constituency | West Bromwich |
| Delivery location | TLG37 Sandwell |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | VIVEDIA |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 50 - Repair and maintenance services

### Codes

- 48222000 - Web server software package
- 48521000 - Music or sound editing software package
- 50334400 - Communications system maintenance services

## Release History

- 1 Mar 2024 at 11:54 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/006645-2024
- 12 Dec 2023 at 14:58 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/036539-2023

## Notice URLs

- http://www.sandwell.gov.uk
- https://in-tendhost.co.uk/sandwellmbc

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0424f7. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0424f7.json.