--- title: "Information Governance Support" ocid: "ocds-h6vhtk-042954" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-042954" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-042954.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-042954.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "BORD NA GAIDHLIG" published: "2023-12-22" --- # Information Governance Support Buyer: BORD NA GAIDHLIG Current stage: Tender OCID: ocds-h6vhtk-042954 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-042954) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-042954.json) ## Summary The Bòrd na Gàidhlig is seeking information governance support services through a tender process. The contract aims to assist the organisation in complying with data protection legislation and managing information and records efficiently. The procurement stage is currently in the planning phase, with a planned tender title of "Information Governance Support". The main procurement category is services, and the deadline for tender submission is 12th January 2024. This tender by Bòrd na Gàidhlig presents business opportunities for service providers in the field of information governance and data protection compliance services. Companies specialising in data protection, information management, and Freedom of Information advisory services would be well-suited to compete for this contract. The tender is open for electronic submissions and offers a contract duration of 720 days with potential renewals. The anticipated time allocation for service provision is around 1.5 days per month. ## Notice Bord na Gaidhlig (BnG) is seeking a service provider to assist the Corporate Services function of the organisation to comply with the requirements of information governance legislation including UK data protection legislation, the Freedom of Information (Scotland) Act 2002 and the Public Records (Scotland) Act 2011. ### Lot Information Lot 1 KEY TASKS The key tasks within this support will be divided into three sections; Data Protection, Information and Records Management, Freedom of Information. Data Protection This service will provide the role of a Data Protection Officer (DPO) who must be expert, autonomous and free from conflict of interest. The DPO will: - inform and advise BnG and our employees about our obligations to comply with the UK GDPR and other data protection laws; - monitor compliance with the UK GDPR and other data protection laws, and with our data protection polices, including managing internal data protection activities; raising awareness of data protection issues, training staff and conducting internal audits; - advise on, and to monitor, data protection impact assessments; - cooperate with the supervisory authority; - and to be the first point of contact for supervisory authorities and for individuals whose data is processed (employees, customers etc). One key task for the DPO will be assisting officers in ensuring data protection compliance within published data and research documents. Information & Records Management Bord na Gaidhlig recognises that efficient and effective management of its records is necessary to support its core functions and activities, to comply with its legal and regulatory obligations and to contribute to the effective overall management of the organisation. Bord na Gaidhlig now seeks a service to ensure the organisation is managing its information and records efficiently whilst meeting the requirements of Public Records (Scotland) Act 2011 (PRSA) and other relevant legislation. Working with the Office Manager, the service provider will identify areas for improvement in information management and produce guidelines as necessary. They will also give practical support in raising awareness of retention schedules; document naming and versioning guidance; and other records management policies and procedures required for Public Records (Scotland) Act 2011 compliance within the Microsoft 365 suite of applications including SharePoint. The tender should include the cost for a training session to ensure all staff have an understanding of the operational requirements. Freedom of Information As a publicly funded organisation, Bord na Gaidhlig is committed to complying fully with the Freedom of Information (Scotland) Act 2002. In 2022/23 we received ten Freedom of Information requests, compared with seven in the previous financial year. The successful service provider will advise BnG staff with specific challenging requests, and on any policy and procedure development. Additional information: The anticipated time allocation is expected to be circa 1.5 days per month. The working language of the organisation is Gaelic. All policies and key employment documentation are available bilingually and a translation service is provided. Renewal: The contract will be for an initial period of 24 months, with the option to extend for up to further three periods of 12 months each at the sole discretion of Bord na Gaidhlig. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/037785-2023 | | Notice type | Planning Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning, Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 22 Dec 2023 | | Submission deadline | 12 Jan 2024 | | Future notice date | 22 Dec 2023 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | BORD NA GAIDHLIG | | Locality | INVERNESS | | Post town | Inverness | | Postcode | IV3 8NW | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM2 Highlands and Islands | | ITL 3 | TLM20 Highlands and Islands | | Local authority | Highland | | Electoral ward | Inverness West | | Westminster constituency | Inverness, Skye and West Ross-shire | | Delivery location | TLM Scotland | ## CPV Codes ### Divisions - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 79990000 - Miscellaneous business-related services ## Release History - 22 Dec 2023 at 09:50 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/037785-2023 - 21 Dec 2023 at 16:21 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/037742-2023 ## Notice URLs - http://www.gaidhlig.scot - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000754001 - https://www.publiccontractsscotland.gov.uk/Search/Search_AuthProfile.aspx?ID=AA16582 - https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=754091 - https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA16582 - https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-042954. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-042954.json.