---
title: "Contract for the extension of existing access control security system to incorporate medicine storage cabinets"
ocid: "ocds-h6vhtk-0429aa"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0429aa"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0429aa.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0429aa.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "ROYAL UNITED HOSPITALS BATH NHS FOUNDATION TRUST"
published: "2023-12-22"
---

# Contract for the extension of existing access control security system to incorporate medicine storage cabinets

Buyer: ROYAL UNITED HOSPITALS BATH NHS FOUNDATION TRUST  
Current stage: Award  
OCID: ocds-h6vhtk-0429aa

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0429aa.json)

## Summary

The Royal United Hospitals Bath NHS Foundation Trust has awarded a contract for the extension of the existing access control security system to incorporate medicine storage cabinets. The contract, valued at £198,982.00 GBP, was signed on 22nd December 2023. It falls under the 'Repair and maintenance services of security equipment' industry category and the procurement method used was a limited procedure with a direct award to Tollgate Security Limited. The contract aims to enhance security measures by integrating e-locks to medicine storage cabinets within the hospital setting, meeting specific UK legislation requirements for controlled medicines.

This tender presents an opportunity for businesses in the surveillance and security systems and devices sector to compete for similar future projects. Companies specialising in CCTV and access control maintenance, remedial works, and upgrades, particularly those with expertise in healthcare security systems, are well-suited to participate. The Royal United Hospitals Bath NHS Foundation Trust aims to ensure efficiency and compliance by engaging Tollgate Security Limited, its incumbent supplier with a history of maintaining security systems on the hospital site. The procurement process reached its award stage, fostering growth possibilities for suppliers offering tailored security solutions for healthcare environments.

## Notice

Contract to extend existing access control security system to medicine storage cabinets

### Lot Information

Lot 1

A direct award to Tollgate Security Ltd to extend the existing access control security system to include medicine storage cabinets across the hospital.

### Procurement Information

The Royal United Hospital Foundation Trust (referred to in this notice as RUH) intends to award a contract under Regulation 32 (2) (b) (ii) " Absence of competition for technical reasons" to Tollgate Security Limited, to extend the hospital's existing door access control security system to the hospital's medicine storage cabinets.

The contract will specify the installation of an e-lock to nominated medicine storage cabinets, within the hospital setting, which will be integrated with the door access control system, utilising existing IT infrastructure. Hospital employees currently access the door security system by "tapping" their identity badges, which are pre-programmed with access to permitted areas. The access data generated by the system is monitored, updated and reported and provides an audit trail to the RUH Security Team. The extension of this system to the medicine storage cabinets will enable access data to be managed and reported in the same way, as part of the Security Team's remit.

The installation of this system will satisfy legislation surrounding controlled medicines in the UK, which state specific requirements which the RUH needs to meet. These include, but are not limited to: 
* systems for recording concerns (including complaints) relating to the safe management or use of controlled drugs, (The Controlled Drugs (supervision of management and use) regulations 2013)
* Storage requirements and record keeping 
* The storage environment of controlled drugs 
* Staff access to controlled drugs 

In addition, the ability to pre-programme employee ID cards with quick access to the medicine cabinets will significantly reduce the time spent by employees locating traditional keys for the cupboard locks.

Tollgate Security Ltd is the RUH incumbent supplier for the Provision of CCTV and Access Control Maintenance, Remedial Works and Upgrades. The RUH intends to direct award this contract to Tollgate for the following technical reasons:

i) The e-locks, integrated into the access control system, must be purchased, installed and maintained by the same security organisation to ensure that warranties, liabilities and performance responsibilities of the new system are transparent and cannot be disputed.
ii) The hospital would increase its risk in terms of both performance and liability if it employed two separate suppliers to manage and maintain its security systems. 
iii) The system must be integrated to enable the Security Team to access data from the medicine cabinets via the IT infrastructure and report in the same way as they report door access.
iv) Tollgate are regularly present on the RUH site, maintaining the existing system. They would maintain the locks during the same visits, providing a less disruptive service to the wards and therefore patients, rather than having two separate organisations present on site, maintaining two different systems.
As a result of a review of the reasons outlined above, RUH considers the direct award of this contract to Tollgate Security Ltd is the only reasonable solution as it mitigates the risk of a detrimental effect of having more than one security supplier managing and maintaining the access control system 

RUH will observe a 10 day standstill period from the date of this notice before entering into a contract with Tollgate Security Ltd.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/037879-2023 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 22 Dec 2023 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 22 Dec 2023 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £198,982 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | ROYAL UNITED HOSPITALS BATH NHS FOUNDATION TRUST |
| Locality | BATH |
| Post town | Bath |
| Postcode | BA1 3NG |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK5 West of England |
| ITL 3 | TLK52 Bath & North East Somerset and South Gloucestershire |
| Local authority | Bath and North East Somerset |
| Electoral ward | Newbridge |
| Westminster constituency | Bath |
| Delivery location | TLK15 Wiltshire |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | TOLLGATE SECURITY |

## CPV Codes

### Divisions

- 35 - Security, fire-fighting, police and defence equipment
- 50 - Repair and maintenance services

### Codes

- 35120000 - Surveillance and security systems and devices
- 50610000 - Repair and maintenance services of security equipment

## Release History

- 22 Dec 2023 at 15:27 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/037879-2023

## Notice URLs

- https://www.ruh.nhs.uk/
- https://www.salisbury.nhs.uk/
- https://www.tollgatesecurity.co.uk/mobile/security-installers_bath/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0429aa. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0429aa.json.