---
title: "AI Transcription Tool"
ocid: "ocds-h6vhtk-0429e5"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0429e5"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0429e5.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0429e5.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "SWINDON BOROUGH COUNCIL"
published: "2025-02-26"
---

# AI Transcription Tool

Buyer: SWINDON BOROUGH COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-0429e5

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0429e5)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0429e5.json)

## Summary

Swindon Borough Council has completed the procurement process for an AI Transcription Tool, classified under software supply services (CPV code 72268000). The initial contract term is 12 months, starting 13 February 2025, with an option to extend for six additional periods of 12 months, potentially leading to a total term of 7 years. The estimated value for the initial term is between £80,000 and £300,000, with a total potential value ranging from £560,000 to £2,100,000. The procurement process was conducted through an open procedure, and the contract was awarded to Beam Up Ltd, with the contract signing date recorded on 29 January 2025. The primary procurement method employed was open procedure and governed by legal basis 32014L0024.

This tender presents substantial business growth opportunities, particularly for companies proficient in AI software solutions, such as transcription tools. Small and medium-sized enterprises (SMEs) that excel in software development, implementation, and support services could benefit considerably, given the significant contract value and the potential for a long-term partnership. The comprehensive nature of the contract, incorporating functional and non-functional capabilities, security, compliance, and social value, aligns well with businesses focused on providing innovative and secure software solutions. Participating in such tenders can aid SMEs in enhancing their market visibility and expanding their project portfolios within the public sector.

## Notice

Contract award notice for the provision of an AI Transcription Tool to support administrative tasks across the council, for an initial contract term of 12 months estimated to start on 13 February 2025. From the end of the initial period, the council has an option to extend the contract for a further 6 periods of 12 months. Total potential term 7 years. We expect to use 31,912 hours per year, however, this volume is not guaranteed. The initial 12 month term of the Contract is an estimated value between PS80,000.00 and PS300,000.00. The estimated value of the option to extend for a 12 month period is PS80,000.00 and PS300,000.00. The estimated potential total contract period of 7 years shall be between PS560,000.00 and PS2,100,000.00.

### Lot Information

Lot 1

Contract award notice for the provision of an AI Transcription Tool to support administrative tasks across the council, for an initial contract term of 12 months estimated to start on 13 February 2025. From the end of the initial period, the council has an option to extend the contract for a further 6 periods of 12 months. Total potential term 7 years. We expect to use 31,912 hours per year, however, this volume is not guaranteed. The initial 12 month term of the Contract is an estimated value between PS80,000.00 and PS300,000.00. The estimated value of the option to extend for a 12 month period is PS80,000.00 and PS300,000.00. The estimated potential total contract period of 7 years shall be between PS560,000.00 and PS2,100,000.00.

Options: The initial contract term of 12 months estimated to start on 13 February 2025. From the end of the initial period, the council has an option to extend the contract for a further 6 periods of 12 months. Total potential term 7 years. We expect to use 31,912 hours per year, however, this volume is not guaranteed.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/007302-2025 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large, SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 26 Feb 2025 |
| Submission deadline | 29 Jan 2024 |
| Future notice date | Not specified |
| Award date | 11 Mar 2024 |
| Contract period | 19 Feb 2024 - 31 Dec 2024 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £250,000 |
| Lots value | £250,000 |
| Awards value | Not specified |
| Contracts value | £2,550,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SWINDON BOROUGH COUNCIL |
| Additional buyers | BRIDGEND COUNCIL; BRIDGEND COUNTY BOROUGH COUNCIL |
| Locality | BRIDGEND |
| Post town | Cardiff |
| Postcode | CF31 4WB |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK7 Gloucestershire and Wiltshire |
| ITL 3 | TLK71 Swindon |
| Local authority | Swindon |
| Electoral ward | Eastcott |
| Westminster constituency | Swindon South |
| Delivery location | TLK14 Swindon, TLL17 Bridgend and Neath Port Talbot |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 2 |
| Supplier names | BEAM UP; CHALLOCH ENERGY |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72212000 - Programming services of application software
- 72262000 - Software development services
- 72263000 - Software implementation services
- 72268000 - Software supply services

## Release History

- 26 Feb 2025 at 14:32 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/007302-2025
- 30 Apr 2024 at 10:25 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/013862-2024
- 2 Jan 2024 at 08:51 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/000009-2024
- 27 Dec 2023 at 16:58 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/037950-2023

## Notice URLs

- https://etenderwales.bravosolution.co.uk/web/login.shtml?_ncp=1387297456320.119009-1
- https://www.bridgend.gov.uk
- https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0417
- https://www.swindon.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0429e5. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0429e5.json.