---
title: "Prospectus Services/RES/PRO/2024"
ocid: "ocds-h6vhtk-042aae"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-042aae"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-042aae.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-042aae.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "OPEN UNIVERSITY(THE)"
published: "2024-07-05"
---

# Prospectus Services/RES/PRO/2024

Buyer: OPEN UNIVERSITY(THE)  
Current stage: Award  
OCID: ocds-h6vhtk-042aae

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## Summary

The Open University (OU) is seeking to establish framework agreements for Prospectus Services, divided into two lots: Prospectus Services Lead Agency and Prospectus Services Production Agency. The OU is located in Milton Keynes, United Kingdom, and the procurement stage is currently cancelled with a tender initiation type. Key dates include the cancellation status and the deadline for artwork approval. The industry category is marketing services, and the procurement method is a selective procedure.

This tender by The Open University offers business growth opportunities for marketing services agencies. Companies specialising in creative and production services for prospectuses would be well-suited to compete. The tender focuses on delivering quality services, project management, creativity, and adherence to terms. Suppliers like Rock Kitchen Harris and Creative Triangle Ltd have already been awarded contracts for Prospectus Services Lead Agency and Prospectus Services Production Agency, respectively.

## Notice

The Open University (OU) is seeking to establish a two framework agreements with a single supplier for the provision of : a) Lot 1 Prospectus Services Lead Agency b) Lot 2 Prospectus Services Production Agency

### Lot Information

Prospectus Services Lead Agency

Responsible for the lead production of the University's core prospectuses, which include artwork and templates for the entire suite. They will work closely with other design teams to ensure that guidelines are adhered to. Currently they are responsible for the production of seven of the core prospectuses. We require a supplier who can: Be the lead prospectus creative agency on the production of creative concepts, including the production of the prospectus front covers, page templates, style sheets, heading levels, navigation tools and overall design of the prospectuses ensuring that these adhere to Brand Guidelines and creative direction. If required, work closely with the Brand Agency, Havas, to ensure that any new creative direction is implemented into the prospectus artwork. In this situation the Brand agency, Havas, will take the lead on prospectus creative and the production of the templates. Present creative concepts to the content team at the start of the annual production process and supply narrative behind concept decision making process. Once concepts are approved, produce the master artwork templates, stylesheets and heading hierarchy for the prospectuses. Present and supply the master templates to the production agency and OU design teams. Be the main point of contact for other design teams, offering a 'helpline' should there be any queries on the master templates. Create front covers for all prospectuses which can then be supplied to the other design teams. Work with the Content Team within Marketing to create global amend documents to inform other designers of high-level amends across the entire prospectus suite. Ensure that as part of the project management there is quality control of all outputs from the agency. Project and account management of the production of seven of the University's prospectuses from Word document to fully artworked prospectus within the required timescales. Sourcing of imagery for use in the prospectuses which adheres to the Brand guidelines. Quality audit of the final prospectuses prior to uploading the artwork for print. Once artwork is approved for print, supply the final approved document in PDF singles and spreads within two days of notification. Also supply full high-resolution artwork to the University within a week of final approval to print. On completion of the projects take part in a debrief assessing how the project went and making any suggestions for improvements. Production management of any ad-hoc content projects that arise during the year

Options: 2 x 12 months

Renewal: option to extend for a further 2 x 12 months

Prospectus Services Production Agency

The OU is looking to award a contract to one supplier who will be responsible for the production of six of the University's prospectuses. In total the University produces 17 core prospectuses between the months of August and March each year. We require a production agency who will work closely with the Prospectus Services lead agency and be responsible for managing the production of six of the University's prospectuses. Undertake project and account management of the production of six of the University's prospectuses from Word document to fully artworked prospectus within the required timescales. Work with the creative lead agency to fully understand the master templates, stylesheets and heading hierarchy that need to be adopted for the prospectus suite. Liaise with the creative lead on any design issues that may arise during the production process. Sourcing of imagery for use in the prospectuses which adheres to the Brand guidelines. Quality audit of the final prospectuses prior to uploading the artwork for print. Once artwork is approved for print, supply the final approved document in PDF singles and spreads within two days of notification. Also supply full high-resolution artwork to the University within a week of final approval to print. On completion of the projects take part in a debrief assessing how the project went and making any suggestions for improvements. Production management of any ad-hoc content projects that arise during the year.

Options: 2 x 12 months

Renewal: option to extend for a further 2 x 12 months

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/020632-2024 |
| Notice type | Tender Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Restricted procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 5 Jul 2024 |
| Submission deadline | 8 Feb 2024 |
| Future notice date | Not specified |
| Award date | 23 Jun 2024 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £426,000 |
| Lots value | £426,000 |
| Awards value | Not specified |
| Contracts value | £426,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | OPEN UNIVERSITY(THE) |
| Locality | MILTON KEYNES |
| Post town | Milton Keynes |
| Postcode | MK7 6AA |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ1 Berkshire, Buckinghamshire and Oxfordshire |
| ITL 3 | TLJ12 Milton Keynes |
| Local authority | Milton Keynes |
| Electoral ward | Monkston |
| Westminster constituency | Milton Keynes Central |
| Delivery location | TLJ12 Milton Keynes |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 2 |
| Supplier names | CREATIVE TRIANGLE; ROCK KITCHEN HARRIS T/A RKH |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79342000 - Marketing services

## Release History

- 5 Jul 2024 at 13:40 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/020632-2024
- 4 Jan 2024 at 13:55 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/000227-2024

## Notice URLs

- https://in-tendhost.co.uk/openuniversity/aspx/Home
- https://www.open.ac.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-042aae. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-042aae.json.