--- title: "HCC Jan 2024 - PPME for the Procurement of Employee Assistance Programme (EAP) Contract" ocid: "ocds-h6vhtk-042bf3" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-042bf3" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-042bf3.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-042bf3.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "HERTFORDSHIRE COUNTY COUNCIL" published: "2024-01-10" --- # HCC Jan 2024 - PPME for the Procurement of Employee Assistance Programme (EAP) Contract Buyer: HERTFORDSHIRE COUNTY COUNCIL Current stage: Planning OCID: ocds-h6vhtk-042bf3 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-042bf3) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-042bf3.json) ## Summary The Hertfordshire County Council is planning a tender process for the Procurement of Employee Assistance Programme (EAP) Contract. The contract falls under the services category with an industry classification of business services. The current Contract value is approximately £40,000 per annum, set to expire on 31st March 2025. The planned start date for the new agreement is 1st April 2025, with an option to extend for up to 5 years. The Council aims to go out to tender in Spring 2024, with potential supplier meetings in early 2024. This tender presents an opportunity for businesses providing Employee Assistance Programme services or related wellbeing services to engage with Hertfordshire County Council. Businesses in the business services industry, particularly those offering law, marketing, consulting, recruitment, printing, and security services, may find this tender suitable for their expertise. The Council's focus on continuous development and value for money in delivering EAP services opens avenues for businesses keen on long-term contractual relationships focusing on employee wellbeing and support services. ## Notice Hertfordshire County Council (the 'Council') is carrying out Pre-Procurement Market Engagement ('PPME') in relation to the Procurement of Employee Assistance Programme (EAP) Contract.The Council will consider the feedback received to help inform the Council's options and further decision making. For the avoidance of doubt, this stage of the project is not part of a formal procurement process and the Council is not committing, at this stage, to carrying out such a process. Participation or non-participation in the PPME shall not prevent any supplier participating in a potential future procurement, nor is it intended that any information supplied as part of the PPME shall place any supplier at an advantage in a potential procurement process. Participation in the PPME will be at each organisation's own cost. No expense in responding to this PPME will be reimbursed by the Council. ### Lot Information Lot 1 Hertfordshire County Council currently has a Contract for the provision of Employee Assistance Programme (EAP) Services. This Contract is due to expire on 31st March 2025 and has been in place since April 2019. The Council also has an Occupational Health (OH) Contract that is also due to end March 2025. This PPME will predominantly explore the EAP market but will also make consideration for re-tender models for OH and EAP should the Council wish to procure together. The purpose of this pre-procurement market engagement is to understand the current EAP market including the developments in this market since the Council last procured and the current market value of the service/s. The Council will be aiming to continue on the current journey of continuous development while offering value for money.The current value of the EAP Contract is an estimated PS40,000 per annum based on an average headcount of approx. 9,500. The Contract provides EAP services to Council departments and wholly owned trading companies. To give consideration for future arrangements for the Employee Assistance Programme, with the potential to align this with other wellbeing contracts such as the Occupational Health Contract. This includes the provider/s working together on wellbeing interventions and events and where suitable referring employees within the services to ensure they get the support they require.It is envisaged that the length of the new agreement will be 3 years with the option to extend for a further period of up to 5 years if necessary, start date being 1st April 2025. The successful contractor(s) will need to ensure a smooth handover with the current contractors as per the existing Contract prior to the start of the new Contract with the flexibility to extend. It is the intention to allow a 6 month implementation timeframe and this is included in the initial procurement timetable, however this may be reduced depending on the outcome of this pre procurement market engagement.The Council will be aiming to go out to tender in Spring 2024.Following PPME the Council may look to hold supplier meetings and should these go ahead these would be held in early 2024. Further details are in the PPME document. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/000763-2024 | | Notice type | Planning Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 10 Jan 2024 | | Submission deadline | Not specified | | Future notice date | 10 Jan 2024 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | HERTFORDSHIRE COUNTY COUNCIL | | Locality | HERTFORD | | Post town | Stevenage | | Postcode | SG13 8DE | | Country | England | | ITL 1 | TLH East (England) | | ITL 2 | TLH2 Bedfordshire and Hertfordshire | | ITL 3 | TLH26 North and East Hertfordshire | | Local authority | East Hertfordshire | | Electoral ward | Hertford Castle | | Westminster constituency | Hertford and Stortford | | Delivery location | TLH23 Hertfordshire CC | ## CPV Codes ### Divisions - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 79000000 - Business services: law, marketing, consulting, recruitment, printing and security - 79900000 - Miscellaneous business and business-related services - 79990000 - Miscellaneous business-related services ## Release History - 10 Jan 2024 at 11:37 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/000763-2024 ## Notice URLs - http://www.hertfordshire.gov.uk - https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-042bf3. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-042bf3.json.