---
title: "Payroll, Roster and Availability IT System for Hertfordshire Fire and Rescue Service"
ocid: "ocds-h6vhtk-042d6b"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-042d6b"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-042d6b.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-042d6b.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "HERTFORDSHIRE COUNTY COUNCIL"
published: "2024-01-30"
---

# Payroll, Roster and Availability IT System for Hertfordshire Fire and Rescue Service

Buyer: HERTFORDSHIRE COUNTY COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-042d6b

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## Summary

The Hertfordshire County Council has awarded a contract for the provision of a Payroll, Roster, and Availability IT System for Hertfordshire Fire and Rescue Service. This falls under the services main procurement category within the IT services industry. The procurement process has reached the award stage, with the contract signed on 24th August 2023. The contracting authority is Hertfordshire County Council. The location of the procurement is in Hertford, United Kingdom.

This tender, which was awarded as a direct award due to competition absence for technical reasons, presents opportunities for businesses specialised in IT services, consulting, software development, and internet support. Companies with experience in providing workforce management solutions for Emergency Services sectors may find this opportunity particularly suitable. The procurement method was a limited award procedure without prior publication of a call for competition. Hertfordshire County Council justified this approach under Regulation 32(2)(b)(ii) of the Public Contract Regulations 2015 due to the absence of competition for technical reasons.

## Notice

This is an Award Notice for the Provision of a Payroll, Roster and Availability IT System for HFRS. This is a direct award because competition is absent for technical reasons.

### Lot Information

Lot 1

This is an Award Notice. Hertfordshire County Council has awarded a contract for the Provision of a Payroll, Roster and Availability IT System for the Hertfordshire Fire and Rescue Service (HFRS). Gartan is an integrated workforce management solution designed to manage Emergency Services sector's time management needs. It is comprised of integrated 'On Call' & full time staff rostering and payroll management modules. The backbone of the rostering modules are the minimum crewing/staffing requirements at each location. The absence management algorithms are used to measure an employee's availability against the relevant minimum requirements. If a staffing issue will occur, the user is immediately alerted. If they have the user rights to create a staffing issue (e.g., a personnel shortage) the relevant users (e.g., managers) are alerted via SMS messaging, email and or App push notifications.

Options: There is provision for an extension of 24 months. The value stated in II.1.7 is inclusive of this.

### Procurement Information

Hertfordshire County Council (HCC) is relying on Regulation 32(2)(b)(ii) of the Public Contract Regulations 2015 in making this award without prior publication. Regulation 32(2)(b)(ii) permits such an award where competition is absent for technical reasons.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/003054-2024 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 30 Jan 2024 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 23 Aug 2023 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £387,066 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HERTFORDSHIRE COUNTY COUNCIL |
| Locality | HERTFORD |
| Post town | Stevenage |
| Postcode | SG13 8DQ |
| Country | England |
| ITL 1 | TLH East (England) |
| ITL 2 | TLH2 Bedfordshire and Hertfordshire |
| ITL 3 | TLH26 North and East Hertfordshire |
| Local authority | East Hertfordshire |
| Electoral ward | Hertford Castle |
| Westminster constituency | Hertford and Stortford |
| Delivery location | TLH23 Hertfordshire CC |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | GARTAN TECHNOLOGIES |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72000000 - IT services: consulting, software development, Internet and support

## Release History

- 30 Jan 2024 at 12:43 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/003054-2024
- 16 Jan 2024 at 09:37 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/001378-2024

## Notice URLs

- http://www.hertfordshire.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-042d6b. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-042d6b.json.