--- title: "Digital Preservation Systems DPS" ocid: "ocds-h6vhtk-042eac" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-042eac" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-042eac.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-042eac.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "JISC" published: "2024-01-19" --- # Digital Preservation Systems DPS Buyer: JISC Current stage: Tender OCID: ocds-h6vhtk-042eac [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-042eac) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-042eac.json) ## Summary The Digital Preservation Systems DPS tender, initiated by Jisc, aims to provide Digital Preservation System solutions to institutions in the UK education sector. The tender, with a total value of £10,000,000 GBP, is in the active stage and governed by the Public Contract Regulations 2015. The procurement method is a selective procedure, with a submission deadline set for February 19, 2029. The buying organisation, Jisc, based in Bristol, UK, is implementing a Dynamic Purchasing System to enable easy procurement of Digital Preservation Systems. This tender by Jisc creates opportunities for suppliers in the software and information systems industry category. Businesses offering services related to library software packages, compliance software packages, data management, system security, and archive services would be well-suited to compete. The DPS allows new Suppliers meeting technical entry requirements to join throughout its 5-year term, presenting a valuable opportunity for businesses to provide digital preservation solutions to educational institutions. ## Notice The Dynamic Purchasing System is being established by Jisc to provide Digital Preservation System solutions to institutions. Institutions generate, consume and keep enormous amounts of Digital Information ("Data"). In order to ensure the long-term sustainability and access to such Data, institutions make use of Digital Preservation (DP) systems to keep the Data both safe (bit preservation) and usable. Digital preservation is a relatively complex process requiring significant storage and processing power. This DPS will enable HEIs and other institutions to be able to efficiently procure Digital Preservation Systems in a way that is compliant with the Public Contract Regulations 2015. ### Lot Information Lot 1 Jisc is establishing a DPS that will enable Jisc and its customers to easily purchase value for money and technically sound Digital Preservation systems. The DPS will enable new Suppliers who meet the requirements to join the DPS throughout the lifetime of the service. To ensure maximum benefit for its customers, Jisc will enforce a number of technical entry requirements that any Supplier must fulfil before joining DPS. These are detailed fully in the Request to Participate document and include: Integrity and Authenticity: The system must precisely record and manage the integrity and authenticity of the digital content and metadata it holds. It must use an appropriate mechanism to verify that digital content has not accidentally or maliciously been changed over time and utilise metadata to record any actions enacted on the content. Data Model: The system should have a comprehensive data model that enables the complex structure of digital objects to be captured on ingest and accurately represented over time as they are managed and preserved. Exit Strategy: The system must provide a clear exit strategy to other systems, without vendor lock in. This must ensure that the inevitable migration to a future digital preservation system is possible. It should also minimise the effort and risk involved in such a migration. Authenticity: The system must enable authentic digital content and metadata to be ingested. File Characteristics: The system must enable authentic digital content and metadata to be ingested. Replication and Storage Management: The system must support replication and storage management. The system should have the ability to store multiple copies of ingested digital content on different storage systems in different geographical locations. Preservation Actions: The system should enable preservation actions that fulfil preservation plans designed to mitigate identified preservation risks. Management of Digital Content and Metadata: The system must support the management of digital content and metadata over time. Discovery: The system must enable the controlled discovery of, and access to, digital content and metadata. Training and support: The system must provide appropriate training, support and help for users. The scope of the DPS and institutions eligible to use it are shown in the additional information section and fully detailed in the Request to Participate document. Renewal: There is an option to extend the service a further 2 (two) years in annual increments. The maximum term of the DPS is 5 (five) years. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/001988-2024 | | Notice type | Tender Notice | | Procurement type | Dynamic | | Procurement category | Goods | | Procurement method | Selective | | Procurement method details | Restricted procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 19 Jan 2024 | | Submission deadline | 19 Feb 2029 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £10,000,000 | | Lots value | £10,000,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | JISC | | Locality | BRISTOL | | Post town | Bristol | | Postcode | BS1 6NB | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK5 West of England | | ITL 3 | TLK51 Bristol, City of | | Local authority | Bristol, City of | | Electoral ward | Central | | Westminster constituency | Bristol Central | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support - 92 - Recreational, cultural and sporting services ### Codes - 48000000 - Software package and information systems - 48160000 - Library software package - 48170000 - Compliance software package - 48219300 - Administration software package - 48613000 - Electronic data management (EDM) - 48628000 - Micro-channel architecture - 48710000 - Backup or recovery software package - 48730000 - Security software package - 48731000 - File security software package - 48732000 - Data security software package - 48780000 - System, storage and content management software package - 48781000 - System management software package - 48782000 - Storage management software package - 48783000 - Content management software package - 72317000 - Data storage services - 72514100 - Facilities management services involving computer operation - 72611000 - Technical computer support services - 72910000 - Computer back-up services - 92512000 - Archive services ## Release History - 19 Jan 2024 at 16:19 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/001988-2024 ## Notice URLs - http://www.apuc-scot.ac.uk/#!/members - http://www.geant.net/About/Pages/home.aspx - http://www.hepcw.ac.uk/members/ - http://www.neupc.ac.uk/our-members - http://www.nwupc.ac.uk/our-members - https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=76962&B=JISC - https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/87175 - https://www.heanet.ie/who-we-are/our-clients - https://www.jisc.ac.uk - https://www.lupc.ac.uk/member-list - https://www.supc.ac.uk/about-us/our-members/our-members ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-042eac. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-042eac.json.