--- title: "Welsh Examinations Database" ocid: "ocds-h6vhtk-043672" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-043672" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-043672.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-043672.json" source: "Find A Tender Service" current_stage: "Award" buyer: "LLYWODRAETH CYMRU / WELSH GOVERNMENT" published: "2024-07-02" --- # Welsh Examinations Database Buyer: LLYWODRAETH CYMRU / WELSH GOVERNMENT Current stage: Award OCID: ocds-h6vhtk-043672 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-043672) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-043672.json) ## Summary The Welsh Government is seeking a contractor for the Welsh Examinations Database project. The procurement falls under the services category and involves collecting, validating, and matching annual qualification data from examination centres in Wales. The initial contract is for 3 years valued at GBP 375,000 with a possible 2-year extension. The procurement method is an open procedure via e-Tender Wales, with a cancelled status. This tender opportunity presents a chance for businesses experienced in database services to secure a significant contract with potentially high value. Companies with expertise in database systems, data collection, and statistical services that can communicate effectively in English and Welsh are well-suited to compete. The procurement process offers a growth opportunity for SMEs looking to expand their portfolio within the public sector services industry. ## Notice The Welsh Government is seeking a contractor to collect, validate, match and provide an annual data set of all approved qualifications in public examinations (e.g. GCSEs and A levels) achieved by students at examination centres in Wales (e.g. schools, FE colleges). The contractor will be expected to demonstrate an in-depth knowledge of the public examinations system in Wales , have experience of securely processing and matching large volumes of personal data and be able to communicate with schools verbally and in writing in both English and Welsh. The successful supplier will be awarded an initial 3 year contract valued at GBP375,000 with the possibility of a 2 year extension valued at GBP250,000. The main services that the contractor will be expected to provide are: (a) Work with at least 20 awarding organisations (but the number may vary annually) e.g. WJEC, Pearson, AQA to: i. Agree an annual timetable of data transfers ii. Agree a data format, and as far as possible working within existing data sharing formats used by awarding bodies iii. Provide a secure data transfer system (see (e) below) for the transfer of data from awarding organisations to the contractor or agree an alternative secure data transfer method. (b) match individual level data across different awarding organisations, different establishments and across time (in the cases where some examinations have been taken earlier than normal) to produce a complete and historical record for each student's qualifications. (c) provide the Client with this matched data set in a pre-defined format and according to an agreed timetable. (d) provide a bilingual (Welsh and English) telephone and e-mail help desk function. The help desk will field enquiries from schools and colleges. (e) Provide a secure on-line data transfer and help desk system with individual accounts for all schools, colleges and awarding organisations (300-400 users). This system will allow awarding organisations to provide data to the contractor and for schools to raise queries and upload documents or evidence where they do not agree with the data provided to them during the data checking periods. (f) Unless exempt, the contractor must be registered with the Information Commissioner's Office for the processing of personal data. (g) The contractor must possess a current Cyber Essentials Plus accreditation or equivalent for the full duration of the contract. ### Lot Information Lot 1 The successful supplier will be awarded an initial 3 year contract with the possibility of a 2 year extension with a potential total contract value of GBP 625,000 exc. VAT. The contract will be procured via the FTS Open tender procedure through e-Tender Wales. Further information on the intended process will be provided in the tender documentation with access outlined below. E-Tender Information: https://etenderwales.bravosolution.co.uk - The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation. - Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User performing the Registration. - The User who performs the Registration becomes the Super User for the Organisation. - On registering on the Platform the Super User will select a Username and will receive a password. - The Password will be sent by e-mail to the email address that was specified in the User Details section of the Registration page. - In order to log-in to the Platform please enter your Username and Password. - Note: If you forget your Password then visit the homepage and click "Forgot your password?" - Registration should only be performed once for each Organisation. - If you think that someone in your Organisation may have already registered on this Platform then you must not register again. - Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform. - Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your Organisation). - Note: If your Organisation is already registered on the Platform then you must not make any additional registration. Please contact the Helpdesk to gain access to the Platform. - Tenders must be uploaded to the BravoSolution portal by 2pm How To Find The ITT: - Once logged in you must click on 'ITT's Open to all Suppliers' - The e-tender references for this contract are: project_xxxx, itt_xxxx. - Click on the title to access summary details of the contract. If you are still interested in submitting a tender, click the 'Express an Interest button'. This will move the ITT from the 'Open to all Suppliers' area to the 'My ITT's' on the home page. - You will then see the full details of the ITT in the qualification and technical envelopes along with any relevant documents in the 'Attachments' area. - Should you have any questions on the ITT, please use the 'Messages' area to contact the buyer directly - Please do not contact the named person at the top of this notice. Renewal: 2 year extension option ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/020138-2024 | | Notice type | Planning Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | SME | | All stages | Planning, Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 2 Jul 2024 | | Submission deadline | 29 Apr 2024 | | Future notice date | 19 Feb 2024 | | Award date | 17 Jun 2024 | | Contract period | Not specified | | Recurrence | in 5 years time | ## Values | Field | Value | | --- | --- | | Tender value | £375,000 | | Lots value | £375,000 | | Awards value | Not specified | | Contracts value | £360,195 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Cancelled | | Awards status | Active | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | LLYWODRAETH CYMRU / WELSH GOVERNMENT | | Locality | CAERDYDD / CARDIFF | | Post town | Cardiff | | Postcode | CF10 3NQ | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL5 South East Wales | | ITL 3 | TLL52 Cardiff and Vale of Glamorgan | | Local authority | Cardiff | | Electoral ward | Cathays | | Westminster constituency | Cardiff South and Penarth | | Delivery location | TLL Wales | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | FFT EDUCATION | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 48610000 - Database systems - 72212600 - Database and operating software development services - 72300000 - Data services - 72310000 - Data-processing services - 72314000 - Data collection and collation services - 72320000 - Database services - 79330000 - Statistical services ## Release History - 2 Jul 2024 at 14:07 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/020138-2024 - 12 Apr 2024 at 14:49 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/012036-2024 - 1 Feb 2024 at 15:19 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/003398-2024 ## Notice URLs - http://gov.wales - https://etenderwales.bravosolution.co.uk - https://etenderwales.bravosolution.co.uk/web/login.shtml - https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-043672. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-043672.json.