---
title: "Health and Safety Management System"
ocid: "ocds-h6vhtk-0437ae"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0437ae"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0437ae.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0437ae.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "TORBAY COUNCIL"
published: "2024-02-06"
---

# Health and Safety Management System

Buyer: TORBAY COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-0437ae

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## Summary

The Torbay Council has awarded a contract for a Health and Safety Management System to Evotix. The contract, originally valued at £164,000, has been extended for five years, with a total spend of £181,000. The system includes elements such as Accidents and Incident Management, Risk Assessment, Audit/Inspections, and Training. The Council decided to extend the contract due to system integration and financial considerations and will retender the system at the end of the full term.

This tender presents business growth opportunities for suppliers of industry-specific software packages and information systems. Companies with expertise in health and safety software solutions and experience in negotiations without publication of contract notices would be well-suited to compete. The Torbay Council, as the contracting authority, is located in Torquay, United Kingdom. Potential suppliers need to be aware of the procurement method used, which was negotiated without publishing a contract notice.

## Notice

Health and Safety Management System, encompassing the following key elements: * Accidents and Incident Management; * Risk and Risk Assessments; * Audit/Inspection; and * Training and Competencies

### Lot Information

Lot 1

Contract awarded to SHE Assure for a Health & Safety Management System commenced on the 22 May 2019. During 2023, SHE Assure rebranded to Evotix and a Change Control Notice was issued. Original contract awarded for PS164k, however, during the initial term, additional services were purchased in line with the permitted modifications under the contract - total spend years one to five PS181k. This VEAT notice is to inform the market that we are using the extension permitted within the contract, up to a total of five years. The extension will come into effect on 22 May 2024, with an end date 21 May 2029.

### Procurement Information

The current contract with the Supplier supports an extension. Due to the additional services added to the contract during the initial term, in taking the extension the total value of the contract will be above threshold and the original contract was procured via a below threshold tender process. The Council requires ongoing use of the system for the full term of the contract as use is now embedded across the Council. Introducing a new system would have significant financial and resource implications for the Council and could result in a detrimental impact on the Council's ability to effectively manage health and safety across the organisation. The Council will be retendering the system at the end of the full term of the contract and will be able to implement any new arrangements in a properly planned and co-ordinated manner.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/003941-2024 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Negotiated without publication of a contract notice |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 6 Feb 2024 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 21 May 2019 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £297,368 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | TORBAY COUNCIL |
| Locality | TORQUAY |
| Post town | Torquay |
| Postcode | TQ1 3DR |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK4 Devon |
| ITL 3 | TLK42 Torbay |
| Local authority | Torbay |
| Electoral ward | Tormohun |
| Westminster constituency | Torbay |
| Delivery location | TLK42 Torbay |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | EVOTIX |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems
- 48100000 - Industry specific software package

## Release History

- 6 Feb 2024 at 16:13 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/003941-2024

## Notice URLs

- http://www.torbay.gov.uk/
- https://www.evotix.com/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0437ae. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0437ae.json.