---
title: "SPS-01610 Support and Maintenance for SPS's EPOS System"
ocid: "ocds-h6vhtk-043856"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-043856"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-043856.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-043856.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "SCOTTISH PRISON SERVICE"
published: "2024-03-05"
---

# SPS-01610 Support and Maintenance for SPS's EPOS System

Buyer: SCOTTISH PRISON SERVICE  
Current stage: Award  
OCID: ocds-h6vhtk-043856

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## Summary

The Scottish Prison Service has awarded a contract for the support and maintenance of their Electronic Point of Sale (EPOS) system to Lapsley Ltd. This procurement process was conducted through a limited award procedure with a contract value of £110,000 signed on 8th February 2024. The EPOS system is essential for the operations within the SPS estate, and the awarded contract is for an initial three-year term with a possible two-year extension. The buying organisation, based in Edinburgh, UK, made a direct award considering the system's integration with their internal prisoner record system.

This contract presents an opportunity for businesses offering software maintenance and repair services to engage in providing ongoing support for a critical system operated by a national agency. Due to the specialized nature of the EPOS system's functionalities and its integration complexities with internal systems, suppliers with a track record in similar projects and expertise in software integration would be well-suited to compete. The procurement stage has reached the award phase, and this opportunity aligns with the SPS's strategic initiatives, indicating a potential for long-term business relationships beyond the contracted period.

## Notice

This contract is for the on-going support and maintenance of SPS's Electronic Point of Sale (EPOS) system currently in use within SPS estate.

### Lot Information

Lot 1

SPS intends to make a direct award to Lapsley Ltd who currently provide SPS with ongoing annual support and maintenance (ASM)for the EPOS system. The EPOS system is installed throughout the SPS Estate. SPS intends to award a three year contract with a possible two year extension.

### Procurement Information

SPS implemented an EPOS system in 2014 via a contract with Lapsley Ltd, procured via Open Competition.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/006997-2024 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 5 Mar 2024 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 8 Feb 2024 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £110,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SCOTTISH PRISON SERVICE |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH12 9DJ |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | Drum Brae/Gyle |
| Westminster constituency | Edinburgh West |
| Delivery location | TLM Scotland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | LAPSLEY |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48110000 - Point of sale (POS) software package
- 72267000 - Software maintenance and repair services

## Release History

- 5 Mar 2024 at 12:08 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/006997-2024
- 8 Feb 2024 at 12:58 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/004222-2024

## Notice URLs

- http://www.sps.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000757707
- https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00384

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-043856. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-043856.json.