---
title: "The supply of an Audit Management System On behalf of ASW Assurance"
ocid: "ocds-h6vhtk-0438ff"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0438ff"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0438ff.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0438ff.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "TORBAY AND SOUTH DEVON NHS FOUNDATION TRUST"
published: "2024-02-09"
---

# The supply of an Audit Management System On behalf of ASW Assurance

Buyer: TORBAY AND SOUTH DEVON NHS FOUNDATION TRUST  
Current stage: Tender  
OCID: ocds-h6vhtk-0438ff

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0438ff)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0438ff.json)

## Summary

The Torbay and South Devon NHS Foundation Trust is seeking to procure an Audit Management System via an open procedure. This tender, with a value of £350,000 GBP, aims to improve governance and patient care quality within NHS healthcare organisations in the South West region. The contract period is set to start on June 1, 2024, and will run until May 31, 2031. The deadline for tender submission is March 15, 2024, with a bid validity period until October 31, 2024.

This opportunity is suited for businesses providing cloud-based Audit Management Systems. The buyer, ASW Assurance, is looking for a system to enhance productivity, track staff time, evaluate risks, improve reporting capabilities, and follow up on audit recommendations. Interested suppliers should have a proven track record in providing these systems to internal audit services. The tender process offers a chance for established suppliers to secure a significant contract and contribute to the enhancement of healthcare governance and patient care quality in the South West region.

## Notice

1.6 ASW Assurance is the largest provider of specialist internal audit, assurance and consultancy services to NHS healthcare organisations in the South West. We are dedicated to helping improve governance and ultimately the quality and safety of patient care.

### Lot Information

Lot 1

ASW Assurance is the largest provider of specialist internal audit, assurance and consultancy services to NHS healthcare organisations in the South West. We are dedicated to helping improve governance and ultimately the quality and safety of patient care. What sets us apart is that everything we do is geared towards developing and improving the governance arrangements of the organisations we work with. In addition to core audits, high level assurance and cross organisational work is included as standard in our workplans:
Specialised assurance services
Cross organisational reviews of integration of services and partnerships
Health Economy shared assurance reviews e.g. STP assurance in Bristol, Devon and Cornwall
We deliver assurance that adds value and enables our clients to better focus on outcomes. Our clients regularly tell us that our services are well established and valued.
1.1 The Authority is looking for a comprehensive cloud based Audit Management System (AMS). The AMS should include, at a minimum, the following functionality: 

Produce working papers - document management and tracking.
Allow us to record time inside the AMS, rather than outside - linking time/audit progress/performance in one place.
Automated audit planning and scheduling, so we can plan audit work in terms of prioritisation, allocation and value. 
Easy data extraction, and performance information, as well as analytics to provide insight on audit data.
Present live, interactive dashboards for real-time reporting (dashboards to include audit coverage, plan position, assurance ratings etc.).
Flexibility, enabling us to develop functionality so that we remain fit for the future.
A quality review process.
Integration with Microsoft applications - so we can download/upload information from Microsoft to the AMS and vice versa.
Be accessible to our clients, ideally with a range of customisable views and the ability for clients to upload evidence/submit documentation on request, set by multi-layer access privileges.

The scope would include requisite training and implementation support. We are looking for a system to eliminate our current manual processes to improve productivity, bring a disciplined approach to the audit processes, track staff time, evaluate risks, improve reporting capabilities, and enhance follow up of audit recommendations. The AMS should be a Commercial off the shelf (COTS) solution, but include the flexibility for us to develop the functionality ensuring we remain fit for the future.
1.2 The Authority is looking to contract with an established supplier of AMS with a proven track record of providing these systems to internal audit services and to have maintenance and support resources available.

Renewal: Two (2) Years

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/004501-2024 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 9 Feb 2024 |
| Submission deadline | 15 Mar 2024 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 31 May 2024 - 31 May 2031 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £420,000 |
| Lots value | £350,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | TORBAY AND SOUTH DEVON NHS FOUNDATION TRUST |
| Locality | TORQUAY |
| Post town | Torquay |
| Postcode | TQ2 7AA |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK4 Devon |
| ITL 3 | TLK42 Torbay |
| Local authority | Torbay |
| Electoral ward | Shiphay |
| Westminster constituency | Torbay |
| Delivery location | TLK42 Torbay |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72800000 - Computer audit and testing services

## Release History

- 9 Feb 2024 at 16:12 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/004501-2024

## Notice URLs

- https://health-family.force.com/s/Welcome
- https://www.torbayandsouthdevon.nhs.uk/
- https://www.torbaypharmaceuticals.nhs.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0438ff. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0438ff.json.