---
title: "The complete purchase of a Box Cutting Machine - including delivery, installation, training plus an annual support and service term contract."
ocid: "ocds-h6vhtk-043959"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-043959"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-043959.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-043959.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "NATIONAL LIBRARY OF SCOTLAND"
published: "2024-05-07"
---

# The complete purchase of a Box Cutting Machine - including delivery, installation, training plus an annual support and service term contract.

Buyer: NATIONAL LIBRARY OF SCOTLAND  
Current stage: Award  
OCID: ocds-h6vhtk-043959

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## Summary

The National Library of Scotland has completed a procurement process for the purchase of a Box Cutting Machine, including delivery, installation, training, and an annual support and service term contract. The procurement falls under the goods category and focuses on machinery for paper or paperboard production. The Library, based in Edinburgh, initiated this tender with the aim of enhancing the conservation and preservation of its collections. Key dates include site visits in mid-March 2024 and an anticipated contract award by April 9, 2024.

This tender by the National Library of Scotland presents an opportunity for businesses operating in the industrial machinery sector, specifically those dealing with paper or paperboard production. The successful supplier, Conservation By Design Limited, has been awarded the contract valued at £125,000. The tender process also emphasises community benefits and focuses on quality and cost criteria for evaluation, providing a chance for suppliers to demonstrate their expertise in delivering bespoke enclosure designs using archival materials.

## Notice

To realise the strategic commitments around conservation and preservation of Library collections, the Library requires a Box Cutting Machine for use in the Sighthill Building. This system must be able to design, crease and cut bespoke enclosure designs. The boxes created by this system are primarily used by the Library to hold collection items in order to protect and preserve those items. Archival boxboard is the main material used for these boxes as it has preservation qualities. This is a one-off requirement for the purchase of goods and associated support services for the duration of the term contract. The Library requires a fully managed contract, including the management of subcontractors as required, for the full delivery of the goods and associated services scoped within this specification over the full term of the contract.

### Lot Information

Lot 1

The Library holds an extensive range of archival materials that are to be protected and preserved within bespoke enclosure designs utilising archival boxboard. To create these bespoke enclosure designs the Library requires a customisable box cutting machine. When completing your tender response, you will be required to confirm how your proposed solution meets the mandatory "must" and desirable "should" requirements. The Invitation to tender letter issued with this specification details in full the process to follow for submitting a compliant tender. It is anticipated that a contract will be awarded by 9 April 2024 with the delivery, installation and training of the proposed equipment to be by June 2024 and an annual support contract to commence 12 months following successful installation for 6 years. Prices quoted and accepted for the proposed equipment under this contract is fixed. Prices quoted and accepted for annual support and servicing will be fixed for the initial 2 years following end of warranty and subject to a price review in accordance with section 5.4 below thereafter. Additional information: Interested suppliers must complete the SPD available with this contract notice.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/014525-2024 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 7 May 2024 |
| Submission deadline | 13 Mar 2024 |
| Future notice date | Not specified |
| Award date | 8 Apr 2024 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £120,000 |
| Lots value | £120,000 |
| Awards value | Not specified |
| Contracts value | £125,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NATIONAL LIBRARY OF SCOTLAND |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH1 1EW |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | City Centre |
| Westminster constituency | Edinburgh East and Musselburgh |
| Delivery location | TLM75 City of Edinburgh |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CONSERVATION BY DESIGN |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages
- 42 - Industrial machinery

### Codes

- 30131100 - Paper or envelope folding machines
- 42000000 - Industrial machinery
- 42800000 - Machinery for paper or paperboard production

## Release History

- 7 May 2024 at 13:42 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/014525-2024
- 5 Mar 2024 at 13:14 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/007014-2024
- 12 Feb 2024 at 14:29 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/004642-2024

## Notice URLs

- http://www.nls.uk
- http://www.publiccontractsscotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000757996
- https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11622
- https://www.scotcourts.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-043959. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-043959.json.