--- title: "Residences Cleaning Framework" ocid: "ocds-h6vhtk-04398b" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04398b" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04398b.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04398b.json" source: "Find A Tender Service" current_stage: "Award" buyer: "CARDIFF UNIVERSITY" published: "2024-07-09" --- # Residences Cleaning Framework Buyer: CARDIFF UNIVERSITY Current stage: Award OCID: ocds-h6vhtk-04398b [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04398b) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-04398b.json) ## Summary The Cardiff University has initiated a tender for the Residences Cleaning Framework titled "Residences Cleaning Framework". This procurement falls under the services category and aims to appoint Contract cleaning companies to clean student accommodation across various sites. The cleaning activities include deep clean services, ELS Cleaning Services, and ad hoc daily housekeeping services. The procurement involves multiple lots such as Campus C, Talybont North, Gate and Court, Campus A, and Campus B. The University has set specific deadlines and requirements for the cleaning services, with the option to add locations during the framework term. This tender opportunity can benefit cleaning companies specialising in accommodation cleaning services. Businesses eligible to compete should have experience in deep cleaning, housekeeping, and daily cleaning services. The University has outlined quality and cost criteria for the award process, providing opportunities for suppliers who can meet the specified standards. The contracting authority, Cardiff University, emphasises the importance of compliance with detailed cleaning specifications and the ability to deliver services within set time frames. ## Notice The purpose of this procurement is to appoint Contract cleaning companies to support Residences Teams with the cleaning of student accommodation. The cleaning requirements span several of our sites with cleaning taking place mainly over the summer months (from June to September), potentially supporting for January arrivals preparation and on an ad hoc basis during the year e.g. one off cleans or to support with the provision of daily cleaning services (due to unforeseen staffing issues). The University requires three types of cleaning services: Deep Clean Service ELS Cleaning Services (3 Phase: Phase 1 deep clean, Phase 2 Housekeeping service, Phase 3 Deep clean) Ad hoc daily housekeeping service ### Lot Information Campus C Cleaning services must be provided within the time frames stipulated within Appendix 1 - Cleaning Requirements Lots. Bidders should note that buildings cannot be made available earlier than indicated and must be returned by the deadline date and fully meet the standards as outlined in the relevant cleaning specification(s). Failure to deliver the services by the required date/to the standards expected will result in the University being unable to accommodate guests moving in. Deep Clean Service To fulfil this requirement Contractors are required to deep clean buildings which are detailed in Lots 3 to 5 of Appendix 1. Bidders should refer the following appendices Appendix 2 - Cleaning Specification Deep Cleans Appendix 3 - Management of Service Deep Cleans Successful bidders will be required to achieve the standards detailed in Appendix 2 and manage the service as per Appendix 3. For this service the Contractor shall provide at its own cost, all the consumables and equipment required to carry out the service, including, but not limited to. Cleaning products Cloths, dusters, gloves, etc Black refuse sacks for non-recyclable, general waste Green refuse sacks for all recyclable waste Cleaning equipment such as mops, brushes, buckets etc. Vacuum cleaners and other electrical equipment ELS Cleaning Services To fulfil this requirement Contractors are required to deep clean buildings which are detailed in Lots 1 and 2 of Appendix 1. Bidders should refer the following appendices Appendix 4 - Cleaning Specification ELS Appendix 5 - ELS Management of the Service Successful bidders will be required to achieve the standards detailed in Appendix 4 and manage the service as per Appendix 5. For this service the Contractor shall provide at its own cost, all the consumables and equipment required to carry out the service, including, but not limited to. Cleaning products Cloths, dusters, gloves, etc Black refuse sacks for non-recyclable, general waste Green refuse sacks for all recyclable waste Cleaning equipment such as mops, brushes, buckets etc. Vacuum cleaners and other electrical equipment Options: The University reserves the right to add locations to a lot during the term of the framework. Renewal: 2 x 12 month extension options Talybont South The purpose of this procurement is to appoint Contract cleaning companies to support Residences Teams with the cleaning of student accommodation. The cleaning requirements span several of our sites with cleaning taking place mainly over the summer months (from June to September), potentially supporting for January arrivals preparation and on an ad hoc basis during the year e.g. one off cleans or to support with the provision of daily cleaning services (due to unforeseen staffing issues). The University requires three types of cleaning services: Deep Clean Service ELS Cleaning Services (3 Phase: Phase 1 deep clean, Phase 2 Housekeeping service, Phase 3 Deep clean) Ad hoc daily housekeeping service Cleaning services must be provided within the time frames stipulated within Appendix 1 - Cleaning Requirements Lots. Bidders should note that buildings cannot be made available earlier than indicated and must be returned by the deadline date and fully meet the standards as outlined in the relevant cleaning specification(s). Failure to deliver the services by the required date/to the standards expected will result in the University being unable to accommodate guests moving in. Deep Clean Service To fulfil this requirement Contractors are required to deep clean buildings which are detailed in Lots 3 to 5 of Appendix 1. Bidders should refer the following appendices Appendix 2 - Cleaning Specification Deep Cleans Appendix 3 - Management of Service Deep Cleans Successful bidders will be required to achieve the standards detailed in Appendix 2 and manage the service as per Appendix 3. For this service the Contractor shall provide at its own cost, all the consumables and equipment required to carry out the service, including, but not limited to. Cleaning products Cloths, dusters, gloves, etc Black refuse sacks for non-recyclable, general waste Green refuse sacks for all recyclable waste Cleaning equipment such as mops, brushes, buckets etc. Vacuum cleaners and other electrical equipment ELS Cleaning Services To fulfil this requirement Contractors are required to deep clean buildings which are detailed in Lots 1 and 2 of Appendix 1. Bidders should refer the following appendices Appendix 4 - Cleaning Specification ELS Appendix 5 - ELS Management of the Service Successful bidders will be required to achieve the standards detailed in Appendix 4 and manage the service as per Appendix 5. For this service the Contractor shall provide at its own cost, all the consumables and equipment required to carry out the service, including, but not limited to. Cleaning products Cloths, dusters, gloves, etc Black refuse sacks for non-recyclable, general waste Green refuse sacks for all recyclable waste Cleaning equipment such as mops, brushes, buckets etc. Vacuum cleaners and other electrical equipment Options: The University reserves the right to add locations to a lot during the term of the framework. Renewal: 2 x 12 month extension options Talybont North, Gate and Court Cleaning services must be provided within the time frames stipulated within Appendix 1 - Cleaning Requirements Lots. Bidders should note that buildings cannot be made available earlier than indicated and must be returned by the deadline date and fully meet the standards as outlined in the relevant cleaning specification(s). Failure to deliver the services by the required date/to the standards expected will result in the University being unable to accommodate guests moving in. Deep Clean Service To fulfil this requirement Contractors are required to deep clean buildings which are detailed in Lots 3 to 5 of Appendix 1. Bidders should refer the following appendices Appendix 2 - Cleaning Specification Deep Cleans Appendix 3 - Management of Service Deep Cleans Successful bidders will be required to achieve the standards detailed in Appendix 2 and manage the service as per Appendix 3. For this service the Contractor shall provide at its own cost, all the consumables and equipment required to carry out the service, including, but not limited to. Cleaning products Cloths, dusters, gloves, etc Black refuse sacks for non-recyclable, general waste Green refuse sacks for all recyclable waste Cleaning equipment such as mops, brushes, buckets etc. Vacuum cleaners and other electrical equipment ELS Cleaning Services To fulfil this requirement Contractors are required to deep clean buildings which are detailed in Lots 1 and 2 of Appendix 1. Bidders should refer the following appendices Appendix 4 - Cleaning Specification ELS Appendix 5 - ELS Management of the Service Successful bidders will be required to achieve the standards detailed in Appendix 4 and manage the service as per Appendix 5. For this service the Contractor shall provide at its own cost, all the consumables and equipment required to carry out the service, including, but not limited to. Cleaning products Cloths, dusters, gloves, etc Black refuse sacks for non-recyclable, general waste Green refuse sacks for all recyclable waste Cleaning equipment such as mops, brushes, buckets etc. Vacuum cleaners and other electrical equipment Options: The University reserves the right to add locations to a lot during the term of the framework. Renewal: 2 x 12 month extension options Campus A Cleaning services must be provided within the time frames stipulated within Appendix 1 - Cleaning Requirements Lots. Bidders should note that buildings cannot be made available earlier than indicated and must be returned by the deadline date and fully meet the standards as outlined in the relevant cleaning specification(s). Failure to deliver the services by the required date/to the standards expected will result in the University being unable to accommodate guests moving in. Deep Clean Service To fulfil this requirement Contractors are required to deep clean buildings which are detailed in Lots 3 to 5 of Appendix 1. Bidders should refer the following appendices Appendix 2 - Cleaning Specification Deep Cleans Appendix 3 - Management of Service Deep Cleans Successful bidders will be required to achieve the standards detailed in Appendix 2 and manage the service as per Appendix 3. For this service the Contractor shall provide at its own cost, all the consumables and equipment required to carry out the service, including, but not limited to. Cleaning products Cloths, dusters, gloves, etc Black refuse sacks for non-recyclable, general waste Green refuse sacks for all recyclable waste Cleaning equipment such as mops, brushes, buckets etc. Vacuum cleaners and other electrical equipment ELS Cleaning Services To fulfil this requirement Contractors are required to deep clean buildings which are detailed in Lots 1 and 2 of Appendix 1. Bidders should refer the following appendices Appendix 4 - Cleaning Specification ELS Appendix 5 - ELS Management of the Service Successful bidders will be required to achieve the standards detailed in Appendix 4 and manage the service as per Appendix 5. For this service the Contractor shall provide at its own cost, all the consumables and equipment required to carry out the service, including, but not limited to. Cleaning products Cloths, dusters, gloves, etc Black refuse sacks for non-recyclable, general waste Green refuse sacks for all recyclable waste Cleaning equipment such as mops, brushes, buckets etc. Vacuum cleaners and other electrical equipment Options: The University reserves the right to add locations to a lot during the term of the framework. Renewal: 2 x 12 month extension options Campus B, Cartwright Court & Roy Jenkins Cleaning services must be provided within the time frames stipulated within Appendix 1 - Cleaning Requirements Lots. Bidders should note that buildings cannot be made available earlier than indicated and must be returned by the deadline date and fully meet the standards as outlined in the relevant cleaning specification(s). Failure to deliver the services by the required date/to the standards expected will result in the University being unable to accommodate guests moving in. Deep Clean Service To fulfil this requirement Contractors are required to deep clean buildings which are detailed in Lots 3 to 5 of Appendix 1. Bidders should refer the following appendices Appendix 2 - Cleaning Specification Deep Cleans Appendix 3 - Management of Service Deep Cleans Successful bidders will be required to achieve the standards detailed in Appendix 2 and manage the service as per Appendix 3. For this service the Contractor shall provide at its own cost, all the consumables and equipment required to carry out the service, including, but not limited to. Cleaning products Cloths, dusters, gloves, etc Black refuse sacks for non-recyclable, general waste Green refuse sacks for all recyclable waste Cleaning equipment such as mops, brushes, buckets etc. Vacuum cleaners and other electrical equipment ELS Cleaning Services To fulfil this requirement Contractors are required to deep clean buildings which are detailed in Lots 1 and 2 of Appendix 1. Bidders should refer the following appendices Appendix 4 - Cleaning Specification ELS Appendix 5 - ELS Management of the Service Successful bidders will be required to achieve the standards detailed in Appendix 4 and manage the service as per Appendix 5. For this service the Contractor shall provide at its own cost, all the consumables and equipment required to carry out the service, including, but not limited to. Cleaning products Cloths, dusters, gloves, etc Black refuse sacks for non-recyclable, general waste Green refuse sacks for all recyclable waste Cleaning equipment such as mops, brushes, buckets etc. Vacuum cleaners and other electrical equipment Options: The University reserves the right to add locations to a lot during the term of the framework Renewal: 2 x 12 month extension options ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/020851-2024 | | Notice type | Tender Notice | | Procurement type | Framework | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | SME | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 9 Jul 2024 | | Submission deadline | 18 Apr 2024 | | Future notice date | Not specified | | Award date | 18 Jun 2024 | | Contract period | Not specified | | Recurrence | February 2028 | ## Values | Field | Value | | --- | --- | | Tender value | £2,500,000 | | Lots value | £2,000,000 | | Awards value | Not specified | | Contracts value | £1,536,698 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Cancelled | | Awards status | Active | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | CARDIFF UNIVERSITY | | Locality | CARDIFF | | Post town | Cardiff | | Postcode | CF24 0DE | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL5 South East Wales | | ITL 3 | TLL52 Cardiff and Vale of Glamorgan | | Local authority | Cardiff | | Electoral ward | Adamsdown | | Westminster constituency | Cardiff East | | Delivery location | TLL22 Cardiff and Vale of Glamorgan | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 6 | | Supplier names | A QUALITY SERVICE; AMETROS FACILITIES MANAGEMENT; BERRY SUPPORT SOLUTIONS; CRYSTAL FACILITIES MANAGEMENT; MYSTIC CLEANING & WASTE REMOVALS; PURE KLASS CLEANING | ## CPV Codes ### Divisions - 90 - Sewage, refuse, cleaning and environmental services ### Codes - 90911100 - Accommodation cleaning services ## Release History - 9 Jul 2024 at 08:05 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/020851-2024 - 13 Feb 2024 at 08:48 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/004719-2024 ## Notice URLs - http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers - https://in-tendhost.co.uk/cardiffuniversity/aspx/Home - https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0258 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04398b. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04398b.json.