---
title: "23031 Cambridgeshire County Council Building, Mechanical & Electrical Services Maintenance Contract"
ocid: "ocds-h6vhtk-043b3a"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-043b3a"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-043b3a.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-043b3a.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "CAMBRIDGESHIRE COUNTY COUNCIL"
published: "2024-08-08"
---

# 23031 Cambridgeshire County Council Building, Mechanical & Electrical Services Maintenance Contract

Buyer: CAMBRIDGESHIRE COUNTY COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-043b3a

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-043b3a)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-043b3a.json)

## Summary

Cambridgeshire County Council is seeking to appoint a single provider for the "23031 Cambridgeshire County Council Building, Mechanical & Electrical Services Maintenance Contract." The procurement falls under the category of Repair and Maintenance Services (CPV code 50000000). The contract encompasses reactive repairs, servicing, and testing of equipment within a diverse property portfolio across Cambridgeshire, which includes corporate buildings and potentially schools. The procurement is currently in the Tender stage and follows a "Restricted procedure" under selective procurement methods. Key dates include the tender submission deadline on 22nd March 2024 and the potential commencement of the contract on 1st November 2024 for an initial term of three years, extendable by an additional two years (3+1+1). The estimated contract value ranges between £10,000,000 and £20,000,000.

This tender presents significant growth opportunities for businesses specialising in mechanical and electrical maintenance services. Companies capable of providing 24/7 reactive maintenance, planned preventative maintenance, statutory inspections, and efficient helpdesk facilities would find this contract particularly suitable. Additionally, the contract's scope for managing a varied property portfolio and offering effective, cost-efficient solutions presents an advantageous platform for service providers to expand their services and clientele within the public sector. Effective contract management, adeptness in statutory testing and reporting, and the ability to provide lifecycle reports will be key differentiators for successful bidders. Large-scale facilities service providers such as Kier Facilities Services Limited, who have previously been awarded similar contracts, are particularly well-positioned to compete.

## Notice

Cambridgeshire County Council is looking to appoint a single provider to deliver services and works in respect of the Building, Mechanical and Electrical Services maintenance requirements for the Authority. It will be a 3+1+1 term. The contract will include reactive repairs, servicing and testing of all equipment as detailed within the specification, for the Authority's portfolio of buildings across the County.

### Lot Information

Lot 1

Cambridgeshire County Council (CCC) (The Authority) is a rural county council with a portfolio of approximately 160 corporate buildings spread across the region. CCC is publishing a re-procurement exercise to supply services and works in respect of the Building, Mechanical and Electrical Services maintenance requirements, which will include the need for preventative maintenance, reactive maintenance and small minor project works. The Authority wishes to appoint a single Provider to provide planned and reactive repairs, servicing and testing of all equipment as detailed within the specification to the organisation across a variety of properties within the geographical boundaries of Cambridgeshire. An example of the requirements of this contract are: * Servicing and planned preventative maintenance (PPM) services of Mechanical and Electrical plant and equipment. Statutory inspections & testing. * Reactive maintenance to buildings in a timely and efficient manner, in line with timescales as detailed in the specification. * Having the support staff in the form of a 24/7 helpdesk facility which can be viewed by the Client for progress monitoring and can link to the Client's helpdesk system. * Invoice management procedures to deliver a managed and timely turnaround of Purchase Orders into accurate Invoices with the correct documentation as detailed within the specification document. * Contract management capable of directing day to day issues and offering effective and cost-efficient solutions. * Contract Management capable of reviewing throughput of work to ensure regular reporting of recommendations and follow-on work. * Capable of evaluating the work required resulting from reactive calls and any uplift requirements. Supplying progress reports to the helpdesk as required * Able to carry out a full regime of statutory testing, monitoring and reporting including updating the Council's asset management system in a timely manner as set out in the KPIs. * Able to complete annual lifecycle reports to assist the Council in budget-planning and understanding the state of our assets in a 5-year look ahead, and this meet the LCM standards set by the Council. * Able to update our asset management system with any asset changes and O&M manuals for new installations and add to PPM schedules as appropriate. It is expected that an initial contract will last for a period of 3 years with 2 options to extend for 1 further year each time (3+1+1). It is difficult to predict the exact value of this contract as the Authority's property portfolio is likely to vary over the contract term, but it is estimated that the total value will not be less PS10,000,000 or greater than PS20,000,000. Potential Providers should be aware that The Authority's property portfolio is regularly changing. At the time of writing of this specification, the property lists provided are accurate and will be used for a service provision and costs comparison analysis when scoring tender submissions from Potential Providers (at ITT stage). However, before mobilisation of this contract, the portfolio may have altered - reduced or increased - and it may also fluctuate through the duration of the contract. The Authority's contract manager will keep Service Provider's management aware, via monthly contract meetings, of any upcoming changes where buildings are to be added or removed. This Contract is open to Cambridgeshire County Council. The contract may include some work in schools in Cambridgeshire. The Authority may ask the provider to complete works on other CCC owned assets at an additional and agreed rate (such as Educational properties). This will be managed by The authority.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/024977-2024 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Restricted procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 8 Aug 2024 |
| Submission deadline | 22 Mar 2024 |
| Future notice date | Not specified |
| Award date | 5 Aug 2024 |
| Contract period | 1 Nov 2024 - 31 Oct 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £20,000,000 |
| Lots value | £20,000,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CAMBRIDGESHIRE COUNTY COUNCIL |
| Locality | HUNTINGDON |
| Post town | Peterborough |
| Postcode | PE28 4YE |
| Country | England |
| ITL 1 | TLH East (England) |
| ITL 2 | TLH4 Cambridgeshire and Peterborough |
| ITL 3 | TLH42 Cambridgeshire CC |
| Local authority | Huntingdonshire |
| Electoral ward | The Stukeleys |
| Westminster constituency | Huntingdon |
| Delivery location | TLH12 Cambridgeshire CC |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | KIER FACILITIES SERVICES LIMITED T/A KIER PLACES |

## CPV Codes

### Divisions

- 50 - Repair and maintenance services

### Codes

- 50000000 - Repair and maintenance services

## Release History

- 8 Aug 2024 at 09:29 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/024977-2024
- 19 Feb 2024 at 15:43 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/005422-2024

## Notice URLs

- https://procontract.due-north.com/Advert/Index?advertId=3b5268c5-1fcf-ee11-8127-005056b64545
- https://www.cambridgeshire.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-043b3a. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-043b3a.json.