--- title: "Human Resources (HR), Payroll, Finance, Recruitment, Learning Development and Procurement CAF409-23Systems - Soft Market Testing" ocid: "ocds-h6vhtk-043bfc" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-043bfc" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-043bfc.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-043bfc.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "CAFCASS" published: "2024-03-20" --- # Human Resources (HR), Payroll, Finance, Recruitment, Learning Development and Procurement CAF409-23Systems - Soft Market Testing Buyer: CAFCASS Current stage: Tender OCID: ocds-h6vhtk-043bfc [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-043bfc) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-043bfc.json) ## Summary The buying organization, Cafcass, has initiated a tender titled "Human Resources (HR), Payroll, Finance, Recruitment, Learning Development and Procurement Systems". The tender falls under the services industry category and is at the planning stage. The procurement process involves a soft market testing exercise to gather intelligence on the supply market for system needs, including timescales and budget. The location of the buying organization is in London, United Kingdom. The tender presents an opportunity for businesses specialized in IT services, consulting, software development, and support to compete for providing integrated enterprise solutions to enhance Cafcass operations. The tender by Cafcass is aimed at understanding market opportunities for upgrading essential systems. Businesses offering cloud-based SaaS solutions and enterprise resource planning (ERP) systems are encouraged to participate. The procurement process is in the planning stage with a pre-market engagement session scheduled for March 2024. Interested parties have until the 29th of February to register for participation. The tender offers businesses the chance to provide fully integrated solutions covering various key business areas for Cafcass, such as HR, payroll, financial management, and procurement. Overall, this tender presents a strategic growth opportunity for IT service providers looking to collaborate with a prominent public body in England to enhance operational efficiency and effectiveness. ## Notice Soft Market testing - Now cancelled. ### Lot Information Lot 1 Contracting authority Cafcass (Children and Family Courts Advisory and Support Service) Scope of procurement Title Human Resources (HR), Payroll, Finance, Recruitment, Learning Development and Procurement Systems - Soft Market Testing Description of procurement Our organisation The Children and Family Court Advisory and Support Service (Cafcass) was established on 1st April 2001 as part of the government commitment to supporting children and families. It brought together the services previously provided by the Family Court Welfare Service, the Guardian ad Litem services, and the Children's division of the Official Solicitor's Office. Cafcass is sponsored by the Ministry of Justice and is a non-departmental public body. Cafcass is independent of the courts, social services, education and health and work across England. Our workforce operates flexibility from any of our 30+ bases across England, and benefit from remote working. Cafcass are one of the largest employers of social workers in England and currently employ around 2300 staff. Our remit Cafcass operate within the law set by Parliament (Criminal Justice and Court Services Act, 2000) and under the rules and directions of the family courts. Their role is to safeguard and promote the welfare of children going through the family justice system by understanding their experiences and speaking up for them when the family court makes critical decisions about their futures. Family Court Advisors may be asked by the courts to work with children and families then advise the court on what we consider to be in the best interests of children in 3 main areas: * divorce and separation, sometimes called 'private law,' where parents or carers are unable to agree on arrangements for their children; * care proceedings, sometimes called 'public law' where children's services have serious concerns about the safety or welfare of a child; and * adoption, which can be either private or public law. Our requirement Cafcass is interested in further enhancing its operations, and as part of this work is focussing on key improvements in the following areas: * HR * Payroll * Recruitment and onboarding * Planning and budgeting * Financial management * Accounts payable * Fixed assets management * Learning, development and talent management * Procurement and contract management * Analytics relating to the above areas Currently, Cafcass uses a mix of best of bread systems to provide the above functionality, merging data sets where possible to meet business intelligence and system integration needs. The following cloud-hosted SaaS systems are currently in operation at Cafcass: * MHR iTrent * Tableau * VMS Bridge * Advanced (Cloud Financials, Collaborative Planning, Making Tax Digital) * Proactis Procontract * Networx Recruitment * Learning Nexus * Adapt * Experian * Experian Rio * PowerBI * Business Objects * Microsoft Forms * Microsoft PowerApps * Microsoft Power Automate Contracts for several of the above solutions are approaching end of life and therefore Cafcass are taking this opportunity to understand current market opportunities. The purpose of this soft market test is to gain intelligence on the supply market for our system needs, including timescales and indicative budget. The challenges we are currently facing include: * Inefficiencies moving data in and out of systems. * Lack of self-service financial management. * Multiple providers/contracts to manage and solutions to integrate. * Ongoing challenges to resources available to run our business areas. * Excessive onboarding time for new staff. * Process inefficiencies for staff using multiple systems and user interfaces. We are interested in understanding options for a partner to provide a fully integrated cloud-based enterprise solution covering the above business areas. Cafcass will be interested at looking at possible options surrounding Enterprise Resource Planning (ERP) or integrated best of breed solutions. This notice is for prior information only and is intended as pre-market engagement. We intend to hold a supplier presentation in March 2024 via Teams. Suppliers wishing to participate should register by responding via the Pro Contract system by the 29th of February. Following this session, interested parties will be invited to provide a pre-market demonstration to highlight the capabilities of their solution. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/009066-2024 | | Notice type | Planning Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning, Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 20 Mar 2024 | | Submission deadline | Not specified | | Future notice date | 30 May 2024 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | CAFCASS | | Locality | LONDON | | Post town | Central London | | Postcode | WC1X 8NH | | Country | England | | ITL 1 | TLF East Midlands (England) | | ITL 2 | TLF1 Derbyshire and Nottinghamshire | | ITL 3 | TLF11 Derby | | Local authority | Derby | | Electoral ward | Darley | | Westminster constituency | Derby North | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 20 Mar 2024 at 15:34 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/009066-2024 - 22 Feb 2024 at 09:12 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/005733-2024 ## Notice URLs - https://procontract.due-north.com/Opportunities - https://procontract.due-north.com/Procurer/OjeuSubmission/RenderHtmlDocument?submissionKey=20240222-000001&projectId=2800bdd1-cbd0-ee11-8127-005056b64545 - https://www.cafcass.gov.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-043bfc. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-043bfc.json.