---
title: "Finance & Procurement Systems"
ocid: "ocds-h6vhtk-043c65"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-043c65"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-043c65.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-043c65.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "CROWN OFFICE AND PROCURATOR FISCAL SERVICE"
published: "2024-04-03"
---

# Finance & Procurement Systems

Buyer: CROWN OFFICE AND PROCURATOR FISCAL SERVICE  
Current stage: Award  
OCID: ocds-h6vhtk-043c65

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-043c65.json)

## Summary

The Crown Office and Procurator Fiscal Service (COPFS) recently completed a procurement process for the provision of maintenance, development, and software support services for its Finance & Procurement Systems. The contracting authority, COPFS, awarded the contract to Kick ICT Group. The procurement, classified under the services category, aimed to ensure the continuous operation and integration of critical COPFS systems. The contract, signed on 21st February 2024, involves maintaining the existing systems and developing bespoke add-on modules. The procurement method used was a limited award procedure without prior publication of a call for competition.

This contract presents an opportunity for businesses offering software support and maintenance services to engage with the public sector. As Kick ICT Group already holds intellectual property rights for the existing system integrations, businesses with expertise in providing such specialised services may find this tender well-suited to their capabilities. The optional extension of the contract offers further potential for businesses to demonstrate their compatibility with COPFS infrastructure. The contract, centred around software support services, is particularly relevant for IT consultancy firms, software maintenance providers, and businesses specialising in Internet services and software development.

## Notice

This is a voluntary ex ante transparency (VEAT) notice. The Crown Office and Procurator Fiscal Service (COPFS) will be entering into a contract with Kick ICT Group to supply maintenance, development and software support for its suite of Finance and Procurement systems including SunSystems SunAccounts, DEPM, P2P, Spindle and bespoke add-on modules. This is to preserve the integration to Scottish Government's e-Procurement systems and ensure continuous updating and operation of the COPFS systems which are business critical, from a supplier able to provide highly responsive remote and on-site support, maintenance and development as required across all elements.

### Lot Information

Lot 1

The Crown Office and Procurator Fiscal Service (COPFS) is entering into a contract with Kick ICT Group to supply maintenance, development and software support for its suite of Finance and Procurement systems including SunSystems SunAccounts, DEPM, P2P, Spindle and bespoke add-on modules. This is to preserve the integration to Scottish Government's e-Procurement systems and ensure continuous updating and operation of the COPFS systems which are business critical, from a supplier able to provide highly responsive on-site and remote support, maintenance and development across all elements. Due to the existing integrations and bespoke modules that have been developed and are maintained and supported by Kick ICT Group, competition is absent. Additional information: Due to pressures generated by the COVID-19 pandemic national lockdown restrictions some planned developments from the previous contract were late to start and unable to be concluded before the contract expiry. These will need to be finished under the new contract.

Options: There is the option to extend the contract by a further 12 months and to include additional development to ensure current systems remain compatible with COPFS infrastructure over the contract term.

### Procurement Information

Under the Public Contracts (Scotland) Regulations 2015 33(b)(ii) competition is absent for technical reasons and to protect exclusive rights, including intellectual property rights. Kick ICT Group own the IPR for the integrations and bespoke modules that have been developed and are maintained and supported as part of the COPFS Finance and Procurement Systems. As a result of the COVID-19 pandemic national lockdown some developments required under the previous contract were late in starting and are unable to be concluded before expiry. These will need to be finished under the new contract.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/010719-2024 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 3 Apr 2024 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 21 Feb 2024 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CROWN OFFICE AND PROCURATOR FISCAL SERVICE |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH1 1LB |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | City Centre |
| Westminster constituency | Edinburgh East and Musselburgh |
| Delivery location | TLM Scotland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | KICK ICT GROUP |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72000000 - IT services: consulting, software development, Internet and support
- 72261000 - Software support services
- 72267000 - Software maintenance and repair services

## Release History

- 3 Apr 2024 at 10:32 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/010719-2024
- 23 Feb 2024 at 10:28 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/005919-2024

## Notice URLs

- http://www.copfs.gov.uk/
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000758803
- https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00292

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-043c65. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-043c65.json.