--- title: "IWM/2324/DCM/3275: Data Conversion Services - Digitisation Framework Agreement for Imperial War Museums" ocid: "ocds-h6vhtk-044544" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-044544" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-044544.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-044544.json" source: "Find A Tender Service" current_stage: "Award" buyer: "IMPERIAL WAR MUSEUMS" published: "2025-04-09" --- # IWM/2324/DCM/3275: Data Conversion Services - Digitisation Framework Agreement for Imperial War Museums Buyer: IMPERIAL WAR MUSEUMS Current stage: Award OCID: ocds-h6vhtk-044544 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-044544) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-044544.json) ## Summary Imperial War Museums (IWM) have completed the procurement process for the digitisation framework agreement titled "IWM/2324/DCM/3275: Data Conversion Services." This contract, falling under the services category within the data conversion services industry, aims to undertake digitisation work as part of the Digital Futures project. The procurement process, which began with the tender stage, followed an open procedure method and concluded with awards made to suppliers on 5th July 2024. The locations specified for the work are across the United Kingdom, covering various types of digitisation work split into different Lots, such as photographic negatives, videotape digitisation, document copying, sound digitisation, and 4K film digitisation. The total contract value amounts to £2,800,000, and businesses had the opportunity to bid on multiple lots. This tender presents substantial opportunities for growth, especially for firms specialising in digitisation and data conversion services. With the broad scope of the project and substantial funding allocated, businesses engaged in photographic preservation, video and document digitisation, sound archiving, and high-resolution film digitisation stand to benefit significantly. It is particularly suited for large companies capable of handling extensive and varied digitisation projects, with four major suppliers already awarded contracts, including MAX Communications Ltd, J&J Negus Ltd (trading as Genus Group), Dragon Post (Wales) Ltd, and Memnon Archiving Services. The framework agreement provides a stable, long-term opportunity to work with a prestigious public body and support the transformation of Imperial War Museums' digital collection. ## Notice This Contract covers the appointment of Service Provider(s) to join a Framework Agreement undertaking the digitisation work based upon the Lots listed below, as part of the Digital Futures project. The digitisation work is broken down into the following Lots: *Lot 1 - Photographic Negative, Prints & Preservation Document Capture *Lot 2 - Videotape Digitisation *Lot 3 - Document Copying *Lot 4 - Sound Digitisation *Lot 5 - 4K Film Digitisation ### Lot Information Photographic Negative, Prints & Preservation Document Capture Digitisation - Photographic Negative, Prints & Preservation Document Capture. Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/7KDENC9AQ3 Renewal: There is an option to extend the contract for an additional year after the initial four year term. Videotape Digitisation Videotape Digitisation. Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/7KDENC9AQ3 Renewal: There will be an option to extend the Agreement by an additional year at the end of the initial contract term. Document Copying Digitisation - Document Copying. Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/7KDENC9AQ3 Renewal: There will be an option to extend the Agreement by an additional year at the end of the initial contract term. Sound Digitisation Sound Digitisation. Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/7KDENC9AQ3 Renewal: There will be an option to extend the Agreement by an additional year at the end of the initial contract term. 4K Film Digitisation 4K Film Digitisation. Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/7KDENC9AQ3 Renewal: There will be an option to extend the Agreement by an additional year at the end of the initial contract term. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/014118-2025 | | Notice type | Tender Notice | | Procurement type | Framework | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Large | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 9 Apr 2025 | | Submission deadline | 4 Apr 2024 | | Future notice date | Not specified | | Award date | 4 Jul 2024 | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £250,000 | | Lots value | £1,967,000 | | Awards value | Not specified | | Contracts value | £2,800,000 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Cancelled | | Awards status | Active | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | IMPERIAL WAR MUSEUMS | | Locality | LONDON | | Post town | South East London | | Postcode | SE1 6HZ | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI4 Inner London - East | | ITL 3 | TLI44 Lewisham and Southwark | | Local authority | Southwark | | Electoral ward | St George's | | Westminster constituency | Bermondsey and Old Southwark | | Delivery location | Not specified | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 4 | | Supplier names | DRAGON POST (WALES; J&J NEGUS LTD T/A GENUS GROUP; MAX COMMUNICATIONS; MEMNON ARCHIVING SERVICES | ## CPV Codes ### Divisions - 72 - IT services: consulting, software development, Internet and support ### Codes - 72311100 - Data conversion services ## Release History - 9 Apr 2025 at 18:05 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/014118-2025 - 4 Mar 2024 at 16:05 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/006882-2024 ## Notice URLs - http://www.iwm.org.uk - https://www.delta-esourcing.com - https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=940485739 - https://www.delta-esourcing.com/respond/7KDENC9AQ3 - https://www.delta-esourcing.com/tenders/UK-UK-London:-Data-conversion-services./7KDENC9AQ3 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-044544. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-044544.json.