---
title: "Recruitment Applicant Tracking System (ATS)"
ocid: "ocds-h6vhtk-044760"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-044760"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-044760.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-044760.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "PORTSMOUTH CITY COUNCIL"
published: "2024-08-28"
---

# Recruitment Applicant Tracking System (ATS)

Buyer: PORTSMOUTH CITY COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-044760

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-044760)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-044760.json)

## Summary

Portsmouth City Council has completed the procurement process for a Recruitment Applicant Tracking System (ATS) under the industry category of "Software package and information systems". This contract, valued at £160,000, has been awarded to Tribepad Group Limited. The award process began with an open procedure, and the contract was signed on 19th August 2024. The estimated contract value accounts for a potential 48-month period, initially set for three years with the possibility of rolling extensions. This procurement covers the region of UKJ31, Portsmouth, with the procurement methods adhering to both open procedures and the General Procurement Agreement (GPA) guidelines. Key dates include the tender return deadline on 10th April 2024, evaluation of tenders completed by 30th April 2024, and system go-live slated for 23rd August 2024.

This tender presents significant growth opportunities for businesses specialising in recruitment software, especially those that can offer intuitive, user-friendly systems complying with robust and compliant processes. Suppliers such as software developers, IT service providers, and consultancies involved in human resources technology would find this contract particularly fitting. The awarded contract will support Portsmouth City Council in managing its recruitment process efficiently, presenting an ideal opportunity for businesses catering to large organisations with a substantial employee and managerial base. The system's aim to streamline end-to-end recruitment—from vacancy requests and application reviews to onboarding—provides a lucrative avenue for businesses to demonstrate innovation and expertise in sophisticated software solutions.

## Notice

Portsmouth City Council ('the council') has awarded a contract for the provision of a Recruitment Application Tracking System. The vacancy management and recruitment process for Hiring Managers should be intuitive and straight forward, whilst ensuring that robust and compliant processes are followed. The system should facilitate and support end-to-end recruitment processes, from requesting a vacancy be recruited to, reviewing and shortlisting applications, setting up and feeding back on assessments, through to monitoring the onboarding progress of successful candidates. The candidate journey, from application to onboarding, should be attractive, agile, efficient and intuitive in response to current labour market. Candidates should be able to easily provide all relevant application and compliance information using recruiter pre-defined application forms, tailored to specific roles.

### Lot Information

Lot 1

Portsmouth City Council (PCC) are a large unitary authority with an employee headcount of approximately 4500 people, excluding schools. This is made up of around 600 managers who will require more regular access and use of the recruitment system and up to a further 3900 potential other users who may be required to support the recruitment process, such as interview panel members or for administrative purposes. A significant number of employees will not require access to the system. The ability to deliver key services to support our communities depends upon our ability to acquire and retain the right people at the right time. We are committed to continue to build our reputation for excellence and innovation and to recruit employees with the right skills, attitudes, values and behaviours we need now and for the future. The recruitment system will be key in helping PCC to achieve this aim. The initial contract term will be for 3 years with possibility of extending the term on a rolling basis in increments to be agreed, subject to the agreement and performance of both parties.

Options: The initial contract term will be for 3 years with possibility of extending the term on a rolling basis in increments to be agreed, subject to the agreement and performance of both parties. The cost given in section II.1.7. is for a 48 month period as per regulation 6 (19) (b) if rolling extensions are taken up then the total value will increase accordingly.

Renewal: The initial contract term will be for 3 years with possibility of extending the term on a rolling basis in increments to be agreed, subject to the agreement and performance of both parties.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/027432-2024 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 28 Aug 2024 |
| Submission deadline | 10 Apr 2024 |
| Future notice date | Not specified |
| Award date | 18 Aug 2024 |
| Contract period | Not specified |
| Recurrence | February 2027 if extension options are not taken up. |

## Values

| Field | Value |
| --- | --- |
| Tender value | £215,000 |
| Lots value | £215,000 |
| Awards value | Not specified |
| Contracts value | £160,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | PORTSMOUTH CITY COUNCIL |
| Locality | PORTSMOUTH |
| Post town | Portsmouth |
| Postcode | PO1 2AL |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ3 Hampshire and Isle of Wight |
| ITL 3 | TLJ31 Portsmouth |
| Local authority | Portsmouth |
| Electoral ward | Charles Dickens |
| Westminster constituency | Portsmouth South |
| Delivery location | TLJ31 Portsmouth |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | TRIBEPAD GROUP |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems
- 48100000 - Industry specific software package
- 48450000 - Time accounting or human resources software package

## Release History

- 28 Aug 2024 at 12:29 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/027432-2024
- 11 Mar 2024 at 16:03 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/007728-2024

## Notice URLs

- https://in-tendhost.co.uk/portsmouthcc/aspx/home
- https://www.justice.gov.uk/
- https://www.portsmouth.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-044760. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-044760.json.