---
title: "Space Management Solution"
ocid: "ocds-h6vhtk-044826"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-044826"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-044826.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-044826.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "LEEDS TRINITY UNIVERSITY"
published: "2024-08-01"
---

# Space Management Solution

Buyer: LEEDS TRINITY UNIVERSITY  
Current stage: Award  
OCID: ocds-h6vhtk-044826

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-044826)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-044826.json)

## Summary

Leeds Trinity University has completed the procurement process for a "Space Management Solution" aimed at enhancing space utilisation for its new City site and existing Horsforth campus. The project, under the restricted procedure procurement method, falls under the "Software package and information systems" industry category and is classified as goods. The awarded contract, worth £198,000, was signed on 18th July 2024, with EventMAP Ltd as the successful supplier. The initial phase targets non-teaching spaces at the City site set to launch in September 2024, with future phases integrating and implementing the solution across other campus areas within a five-year agreement, extendable by up to two additional years depending on performance and ongoing requirements.

This tender offers significant opportunities for businesses specialising in software solutions, particularly those experienced with integration capabilities across timetabling, outlook exchange, space booking, and building management systems. It's a lucrative opportunity for large-scale software providers as evidenced by the awarded supplier, EventMAP Ltd. Companies with expertise in creating centralised, user-friendly space management systems that can support both academic and non-academic environments would be well-suited to compete for similar future contracts. The procurement process involved selective competitive bidding, highlighting the importance of quality, functional requirements, and price, offering a rigid yet fair ground for qualified businesses to grow and establish their presence in the academic sector.

## Notice

CONTRACT AWARD NOTICE Leeds Trinity University is opening a new site in City and looking for a space management solution which will enable better use of space management. Phase one of this project will focus on delivering a solution for City for September 2024 but the later phases are to focus on integrating with existing solutions and implementing the solution for Horsforth campus. Enhanced space utilisation is to be achieved for phase 1 non-teaching spaces. This procurement appointed a partner to provide a new centralised space management solution, which can integrate seamlessly with existing timetabling, outlook exchange, space booking and building management solutions, and provide a facility for staff and students to book study rooms, meeting rooms and desks.

### Lot Information

Lot 1

CONTRACT AWARD NOTICE Leeds Trinity University is opening a new site in City and looking for a space management solution which will enable better use of space management. Phase one of this project will focus on delivering a solution for City for September 2024 but the later phases are to focus on integrating with existing solutions and implementing the solution for Horsforth campus. Enhanced space utilisation is to be achieved for phase 1 non-teaching spaces. This procurement appointed a partner to provide a new centralised space management solution, which can integrate seamlessly with existing timetabling, outlook exchange, space booking and building management solutions, and provide a facility for staff and students to book study rooms, meeting rooms and desks.

Options: 1. The intended duration of the agreement is five years. 2. Following the initial term, the university reserves the right to further extend the agreement by 2 periods of 12 months, subject to ongoing requirement and supplier performance.

Renewal: Tenders for a superseding arrangement will likely be invited 6 months before the expiry of this agreement.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/024215-2024 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Selective |
| Procurement method details | Restricted procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 1 Aug 2024 |
| Submission deadline | 15 Apr 2024 |
| Future notice date | Not specified |
| Award date | 17 Jul 2024 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £700,000 |
| Lots value | £700,000 |
| Awards value | Not specified |
| Contracts value | £198,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | LEEDS TRINITY UNIVERSITY |
| Locality | LEEDS |
| Post town | Leeds |
| Postcode | LS18 5HD |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE4 West Yorkshire |
| ITL 3 | TLE42 Leeds |
| Local authority | Leeds |
| Electoral ward | Horsforth |
| Westminster constituency | Leeds North West |
| Delivery location | TLE42 Leeds |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | EVENTMAP |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 1 Aug 2024 at 15:58 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/024215-2024
- 13 Mar 2024 at 13:59 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/008039-2024

## Notice URLs

- https://neupc.delta-esourcing.com/
- https://www.leedstrinity.ac.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-044826. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-044826.json.