---
title: "CPU 6299 Off-site Document Management - Scanning, Storage, Archive, Retrieval & Destruction Services"
ocid: "ocds-h6vhtk-044c8c"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-044c8c"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-044c8c.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-044c8c.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "NOTTINGHAM CITY COUNCIL"
published: "2025-04-03"
---

# CPU 6299 Off-site Document Management - Scanning, Storage, Archive, Retrieval & Destruction Services

Buyer: NOTTINGHAM CITY COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-044c8c

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-044c8c)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-044c8c.json)

## Summary

Nottingham City Council has completed the procurement process for the contract titled "CPU 6299 Off-site Document Management – Scanning, Storage, Archive, Retrieval & Destruction Services" under the competitive procedure with negotiation. The contract, categorised under IT services including consulting, software development, internet, and support, was successfully awarded to Iron Mountain Ltd. This project encompasses offsite document management, storage, archive, retrieval, and destruction services in the East Midlands (UKF region) and was signed on 1st November 2024. The contract has a substantial value of £800,000 and a duration from 1st August 2024 to 31st July 2029.

This tender presents significant opportunities for businesses specialising in IT services, document management, and archiving solutions. Companies with expertise in managing large-scale document storage and retrieval systems could benefit from partnerships and subcontracting opportunities related to Nottingham City Council’s requirements. With a strong emphasis on quality (60% weight) over price (40% weight) in the award criteria, businesses that can showcase robust solutions with a focus on high-quality service delivery are well-positioned to compete. Large and small enterprises alike could find the parameters of this contract beneficial for business growth within the regional public sector landscape.

## Notice

Offsite document management, storage archive and retrieval services for Nottingham City Council

### Lot Information

Lot 1

Offsite document management, storage archive and retrieval services for Nottingham City Council

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/012842-2025 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Competitive procedure with negotiation |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 3 Apr 2025 |
| Submission deadline | 22 Apr 2024 |
| Future notice date | Not specified |
| Award date | 1 Nov 2024 |
| Contract period | 31 Jul 2024 - 31 Jul 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | £800,000 |
| Awards value | Not specified |
| Contracts value | £800,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NOTTINGHAM CITY COUNCIL |
| Locality | NOTTINGHAM |
| Post town | Nottingham |
| Postcode | NG2 3NG |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF1 Derbyshire and Nottinghamshire |
| ITL 3 | TLF14 Nottingham |
| Local authority | Nottingham |
| Electoral ward | Castle |
| Westminster constituency | Nottingham East |
| Delivery location | TLF East Midlands (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | IRON MOUNTAIN |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages
- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support
- 92 - Recreational, cultural and sporting services

### Codes

- 30193700 - File storage box
- 48311000 - Document management software package
- 72000000 - IT services: consulting, software development, Internet and support
- 92512000 - Archive services

## Release History

- 3 Apr 2025 at 13:36 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/012842-2025
- 25 Mar 2024 at 15:30 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/009672-2024

## Notice URLs

- http://www.nottinghamcity.gov.uk
- https://procontract.due-north.com/Advert/Index?advertId=79ec986e-9fea-ee11-8127-005056b64545

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-044c8c. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-044c8c.json.