---
title: "Market Engagement for Suffolk Archives - Content Management and Public Access Solutions"
ocid: "ocds-h6vhtk-044cc1"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-044cc1"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-044cc1.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-044cc1.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "SUFFOLK COUNTY COUNCIL"
published: "2024-03-26"
---

# Market Engagement for Suffolk Archives - Content Management and Public Access Solutions

Buyer: SUFFOLK COUNTY COUNCIL  
Current stage: Planning  
OCID: ocds-h6vhtk-044cc1

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## Summary

The Suffolk County Council is seeking market engagement for Suffolk Archives, focusing on content management and public access solutions for IT services. The procurement process, at the planning stage as of March 26, 2024, aims to review available IT applications and functionalities, with contracts expiring in late 2024. Interested parties should contact andrew.schug@suffolk.gov.uk by April 12, 2024. The Archives require specialist software systems for cataloging, website management, and digital preservation, with a focus on traditional and born-digital record formats.

This tender by Suffolk County Council presents business growth opportunities for IT service providers specializing in consulting, software development, and support. Companies with expertise in managing digital archives, web development, and software integration are well-suited to participate. The procurement process offers a chance to work with Suffolk Archives to enhance access, preservation, and usability of historical records and digital content, aligning with the Council's goals for future IT application improvement.

## Notice

Suffolk Archives is home to over 900 years of Suffolk's history captured in thousands of archive collections and Local Studies materials.The Archives service uses IT applications to catalogue, preserve, digitise and make available the catalogue and digital content including images, sound and media files as well as recording the associated collections information and metadata. We also use IT for booking appointments for researchers and volunteers as well as booking and buying tickets for events.The contracts for our current IT applications are due to expire in late 2024.It has been several years since we last reviewed the market so are looking to understand what IT applications are now available and what functionality they can offer.If you wish to participate in the Market Engagement process and demonstrate your product(s) please contact andrew.schug@suffolk.gov.uk by 12th April 2024.

### Lot Information

Lot 1

Suffolk Archives is home to over 900 years of Suffolk's history captured in thousands of archive collections and Local Studies materials.The Archives service uses IT applications to catalogue, preserve, digitise and make available the catalogue and digital content including images, sound and media files as well as recording the associated collections information and metadata. We also use IT for booking appointments for researchers and volunteers as well as booking and buying tickets for events.The contracts for our current IT applications are due to expire in late 2024.It has been several years since we last reviewed the market so are looking to understand what IT applications are now available and what functionality they can offer.The collections are mainly traditional formats ie paper, parchment, photographs but we have an increasing number of born digital records. Our website needs to have an easily searchable catalogue with full online interaction across the site, including chargeable and free downloads, online payments, full interaction with SCC's financial systems, online exhibitions and social media capability. Suffolk Archives, part of Suffolk County Council, is looking for specialist software system(s) to help them deliver all aspects of the Archive Service. Cataloguing Management System:Integrated software that allows for management and linking of information relating to accessions, depositors, catalogues, images, conservation work records, local studies, location of archives. We currently have 1.14 million catalogue records and 35,000 accession records. We would need the ability to generate reports such as accession receipts, archive catalogues, work reports for conservation records.Website:Easily editable and customisable website that allows a wide range of functionality including reader management, catalogue search and full hierarchical display of resulting catalogue entries, ability to link oral history recordings, images and video clips to catalogue entries, ability to allow multiple levels of access to digitised content depending on IP addresses and accounts, content pages including online exhibitions (currently using Shorthand), online payments system that is compatible with SCC's financial systems, bookings system for appointments, integration with a ticketing system such as TicketSource, and social media capabilitiesDigital Preservation System for archives:Software that will allow us to manage our digital archives and surrogates, ensuring appropriate migration to newer formats, acceptance of a wide range of data types, authentication checks, delivery of access copies, and seamless linking with the cataloguing management system and online access. Currently hold 7.5TB of mixed born-digital and surrogate but expecting an additional 10Tb in 2025.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/009746-2024 |
| Notice type | Planning Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 26 Mar 2024 |
| Submission deadline | Not specified |
| Future notice date | 25 Mar 2024 |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planned |
| Lots status | Planned |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SUFFOLK COUNTY COUNCIL |
| Locality | IPSWICH |
| Post town | Ipswich |
| Postcode | IP1 2BX |
| Country | England |
| ITL 1 | TLH East (England) |
| ITL 2 | TLH6 Suffolk |
| ITL 3 | TLH62 Ipswich |
| Local authority | Ipswich |
| Electoral ward | Gipping |
| Westminster constituency | Ipswich |
| Delivery location | TLH14 Suffolk CC |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72000000 - IT services: consulting, software development, Internet and support

## Release History

- 26 Mar 2024 at 09:52 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/009746-2024

## Notice URLs

- http://www.suffolksourcing.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-044cc1. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-044cc1.json.