--- title: "Truro & Penwith Academy Trust - Provision of Multi Functional Devices" ocid: "ocds-h6vhtk-044ea4" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-044ea4" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-044ea4.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-044ea4.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "TRURO & PENWITH ACADEMY TRUST" published: "2024-03-29" --- # Truro & Penwith Academy Trust - Provision of Multi Functional Devices Buyer: TRURO & PENWITH ACADEMY TRUST Current stage: Tender OCID: ocds-h6vhtk-044ea4 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-044ea4) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-044ea4.json) ## Summary The Truro & Penwith Academy Trust is seeking provision of Multi-Functional Devices (MFDs) in Truro, UK. The Trust intends for the bidder to supply MFDs, Print Management Software, and related services. The contract duration is 36 months, with possible 12-month extensions. This tender presents an opportunity for businesses experienced in providing MFD services to educational institutions. The key procurement stage is currently "Tender", with a deadline for submissions on May 9th, 2024. Businesses with expertise in hardware, software, maintenance, and training services tailored to educational settings are well-suited to compete for this contract. ## Notice The proposed contract will be for the provision of Multifunctional Device Services to the Trust. It is the Trust's expectation that the Bidder shall be responsible for the supply, services and goods to the Trust and will include Multi-Functional Devices (MFD's) and Print Management Software. The Applicant will be responsible for the supply of hardware, software, consumables, and replacement parts. The Applicant will also provide installation, maintenance, removal, disposal, and training services to the Client. ### Lot Information Lot 1 The proposed contract will be for the provision of Multifunctional Device Services to the Trust. It is the Trust's expectation that the Bidder shall be responsible for the supply, services and goods to the Trust and will include Multi-Functional Devices (MFD's) and Print Management Software. The Applicant will be responsible for the supply of hardware, software, consumables, and replacement parts. The Applicant will also provide installation, maintenance, removal, disposal, and training services to the Client. As a minimum, the Contractor must offer an MFD solution that is either like-for-like or better than the current MFD solution. The Contractor is to propose and agree the most appropriate devices with the Client post award as part of the due diligence process and propose any improvements in cost reduction or propose a more efficient device. The key aims of the new contract are to: a. have relevant experience of supporting a Trust with an agile personalised approach. b. all management and engineers to have the personable skills and expertise to work within education, including appropriate safeguarding training end enhanced DBS checks for on-site staff. c. provide a nominated account manager who can work in partnership with the Trust, who has the ability to instantly track all jobs and assess issues, combined with a clear escalation process. d. support the schools with maintenance issues, committing to a 4-hour SLA of being able to provide an engineer on site if the issue cannot be resolved remotely. e. implement a continuous improvement plan whereby the Contractor continuously monitors re-occurring faults and advises the Client of areas of opportunity for service improvements, sustainability initiatives or cost savings. f. provide a cost-effective solution to PIN release printing and data collection. g. be responsible for sourcing and supplying all relevant materials and resources which are required to deliver this requirement. h. Provide sustainability initiatives and support, i. be fully conversant with all relevant legislation, including Health and Safety, and always adhere to this. j. ensure that waste will be correctly sorted or disposed of or recycled, if possible. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/010474-2024 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 29 Mar 2024 | | Submission deadline | 9 May 2024 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £1,500,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | TRURO & PENWITH ACADEMY TRUST | | Locality | TRURO | | Post town | Truro | | Postcode | TR4 9LD | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK3 Cornwall and Isles of Scilly | | ITL 3 | TLK30 Cornwall and Isles of Scilly | | Local authority | Cornwall | | Electoral ward | Threemilestone & Chacewater | | Westminster constituency | Truro and Falmouth | | Delivery location | TLK30 Cornwall and Isles of Scilly | ## CPV Codes ### Divisions - 30 - Office and computing machinery, equipment and supplies except furniture and software packages ### Codes - 30121100 - Photocopiers ## Release History - 29 Mar 2024 at 11:17 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/010474-2024 - 29 Mar 2024 at 08:49 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/010465-2024 ## Notice URLs - https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit - https://www.mytenders.co.uk - https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=231667 - https://www.mytenders.co.uk/sitehelp/help_guides.aspx - https://www.tpacademytrust.org ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-044ea4. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-044ea4.json.