--- title: "Provision of Professional Procurement of Catering Products at HEART Academies Trust" ocid: "ocds-h6vhtk-044fca" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-044fca" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-044fca.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-044fca.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "HEART ACADEMIES TRUST" published: "2024-04-04" --- # Provision of Professional Procurement of Catering Products at HEART Academies Trust Buyer: HEART ACADEMIES TRUST Current stage: Tender OCID: ocds-h6vhtk-044fca [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-044fca) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-044fca.json) ## Summary The HEART Academies Trust is looking to procure professional catering products through a tender process. They aim to appoint a supplier to manage the food and catering supply chain for their schools, ensuring high-quality and sustainable catering services. The tender involves a detailed evaluation process, supplier short-listing, contract awarding, and contract management. The contract period starts on 1st September 2024 for 24 months, with options for renewal up to 3 x 12-month periods, subject to performance reviews. This opportunity is suitable for businesses that can provide competitive pricing for various catering products and services while adhering to quality standards and ethical procurement practices. Businesses should be able to engage with existing partnerships, facilitate supplier evaluation presentations, and manage contract implementations effectively. The tender submission deadline is 6th May 2024, with the award period commencing on 7th May 2024. Businesses in the food, beverages, and related products industry would find this tender particularly relevant to their expertise. ## Notice HEART Academies Trust (the Customer) are seeking to appoint a suitably qualified supplier to provide full management of the food and catering supply chain for its existing schools and, as required, for any further growth. The current academies are: * Bedford Academy * Cauldwell Primary School * Shackleton Primary School * Shortstown Primary School CATERING STRATEGY The appointed Supplier shall work with the Trust to: Ensure a sustainable, best value, high-quality school catering service. Ensure that every pupil/student attending a Trust school has daily access to healthy and nutritious food. Develop menus and extend choice whilst keeping the catering service financially viable for parents and carers. Build on current good practice of continuing to work with schools to involve and inspire students, parents and carers to improve their understanding of the benefits of good food and a healthy diet in improving educational outcomes. Increase the uptake of Free School Meals across the Trust. (Eligibility for free school meals at HEART Academies Trust is higher than the national average). Identify new catering initiatives and opportunities to expand services and generate additional revenue, including catering for school events and lettings and external organisations. Ensure robust quality assurance measures are in place for continued compliance and safe service delivery. Adopt procurement and operational practices that support the Trust's vision of improving climate and sustainability outcomes. Support continued investment in improving kitchen/dining room environments and equipment. Demonstrate high levels of customer satisfaction measured by performance against Section 9 Catering Service Level Agreement KPIs and parent/student customer satisfaction survey results. ### Lot Information Lot 1 The procurement is to appoint a Supplier that can: Provide a bespoke tender management service to deliver the most competitive price for the food and catering-related products (Frozen; Chilled, Grocery; Drinks; Fruit and Vegetables; Butchery. Dairy and Non-Food) the Customer procures, whilst ensuring the Customer's food quality standards and service level requirements are adhered to and ethical procurement practices are adopted at all times. Ensure that the tendering exercise complies with current procurement law and procedures, which embellishes the principles of equal treatment, non-discrimination, mutual recognition, proportionality and transparency. Ensure that the Customer is included in the decision-making process throughout the tender process. Ensure that supplier tender bids meet the agreed requirements of the Customer. Engage with the Customer's existing third-party partnerships, for example ProVeg, Green School etc. Ensure that decisions made on contract award are based on sound commercial business needs as stated in the evaluation criteria agreed by the Customer and enforcing the principles of equality and non-discrimination. Present to the Customer a detailed evaluation report with recommendations on which tendering suppliers should be short-listed to the presentation stage. Facilitate a presentation to the Customer in order for the short-listed suppliers to present their bids and to explain their service delivery. Facilitate product sampling from the short-listed supplier(s) if required by the Customer. Agree with the Customer which supplier(s) to award the contract to. Award the contract to the successful supplier(s). Advise the unsuccessful suppliers that they have been unsuccessful and the reasons why. Manage the implementation of the contract with the successful supplier(s), in line with the Customer's specifications. Ensure that any contract with suppliers allows for the termination of the contract should the supplier fail to fulfil the requirements of the Customer's current or future needs and/or does not commit the Customer to purchasing any set amount of goods by volume or value. Advise the Customer what % uplift the supplier has been requested to include within their tendered prices as your fee for managing the tender process and the post tender provided to the Customer. Renewal: Contract commencing 1 September 2024 for a 24 month period, with options to extend for 3 x 12-month periods, subject to an annual Customer Supplier performance review meeting ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/011029-2024 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 4 Apr 2024 | | Submission deadline | 6 May 2024 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | HEART ACADEMIES TRUST | | Locality | BEDFORD | | Post town | Milton Keynes | | Postcode | MK42 9TR | | Country | England | | ITL 1 | TLH East (England) | | ITL 2 | TLH2 Bedfordshire and Hertfordshire | | ITL 3 | TLH24 Bedford | | Local authority | Bedford | | Electoral ward | Cauldwell | | Westminster constituency | Bedford | | Delivery location | TLH East (England) | ## CPV Codes ### Divisions - 15 - Food, beverages, tobacco and related products - 39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products ### Codes - 15000000 - Food, beverages, tobacco and related products - 39221000 - Kitchen equipment - 39222000 - Catering supplies ## Release History - 4 Apr 2024 at 16:36 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/011029-2024 ## Notice URLs - https://cimple.uk/ - https://cimple.uk/opportunity/applicants/390846 - https://www.heartacademiestrust.co.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-044fca. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-044fca.json.