---
title: "Medical Records Management System"
ocid: "ocds-h6vhtk-04531c"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04531c"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04531c.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04531c.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "WALES AND WEST UTILITIES"
published: "2024-04-17"
---

# Medical Records Management System

Buyer: WALES AND WEST UTILITIES  
Current stage: Planning  
OCID: ocds-h6vhtk-04531c

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04531c)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-04531c.json)

## Summary

The buying organization, Wales and West Utilities, are planning a tender for a Medical Records Management System. The procurement falls under the services category with the main purpose of securely managing medical records for their Occupational Health team. The tender is expected to be run via their procurement portal Bravo, with a tender period ending on April 25th, 2024. The Communication of future notices is scheduled for June 3rd, 2024.

This tender presents an opportunity for businesses providing SAAS solutions, hosting on UK-based servers, with ISO27001 accreditation, and expertise in data encryption and security. Companies registered with the ICO, implementing Multi Factor Authentication, and demonstrating strong data protection controls are well-suited. Businesses that value data security, confidentiality, and compliance with GDPR regulations will find this tender attractive and aligned with their capabilities.

## Notice

Wales and West Utilities (WWU) are tendering for a medical records management system for use by our Occupational Health team. Secure records management is required because: * WWU has a duty to manage special category data under UK GDPR Arts 6&9 * Occupational Health is a data controller and data processor under UK GDPR * Medical records must be stored and retained in a confidential system Art 9(2)(h) by a professional with a legal or ethical duty of professional secrecy Art 9(3) * Under common law, a health professional must obtain consent before a medical report is released to management. The records must be stored securely in the interim * Health professionals have an ethical duty to protect confidentiality. Data protection is of paramount importance and all data is considered sensitive, so it's important that you can demonstrate your ability to meet the following requirements - * Your solution must be a SAAS solution, * It must be hosted on a UK based server, * Data must be backed up and encrypted while at rest and in transit, * Multi Factor Authentication (MFA) sign on, * You must be ISO27001 accredited, * Adequate controls must be in place to monitor and prevent records editing, * You must be registered with the ICO, * Appropriate password controls must be in place which include forced password changes and an acceptable level of complexity,

### Lot Information

Lot 1

Expression of Interest Participants wanting to participate in this sourcing activity must confirm their expression of interest and ability to provide the service required by e-mailing: Bec.Jones@wwutilities.co.uk Please include the following information in your email: 1) Full company name; 2) Main contact details (name, job title, email address, and telephone numbers). Please note the tender will be run via our procurement portal Bravo which requires suppliers to be registered to participate, failure to register will result in the supplier not being able to participate in the sourcing event. You can register for Bravo here - sourcing4wwu.bravosolution.co.uk. In your expression of interest, please also include - 3) Bravo registered email address and contact name.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/012550-2024 |
| Notice type | Planning Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 17 Apr 2024 |
| Submission deadline | 25 Apr 2024 |
| Future notice date | 2 Jun 2024 |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £100,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planned |
| Lots status | Planned |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | WALES AND WEST UTILITIES |
| Locality | NEWPORT |
| Post town | Newport |
| Postcode | NP10 8FZ |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL54 Monmouthshire and Newport |
| Local authority | Newport |
| Electoral ward | Tredegar Park and Marshfield |
| Westminster constituency | Newport West and Islwyn |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79996100 - Records management

## Release History

- 17 Apr 2024 at 15:32 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/012550-2024

## Notice URLs

- https://sourcing4wwu.bravosolution.co.uk/web/login.html
- https://www.wwutilities.co.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04531c. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04531c.json.