---
title: "Aroma Outlets - Machine Rental, Coffee, Accessories"
ocid: "ocds-h6vhtk-045434"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-045434"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-045434.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-045434.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)"
published: "2025-01-31"
---

# Aroma Outlets - Machine Rental, Coffee, Accessories

Buyer: NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)  
Current stage: Award  
OCID: ocds-h6vhtk-045434

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-045434)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-045434.json)

## Summary

The NHS Wales Shared Services Partnership, hosted by Velindre NHS Trust, is managing a procurement on behalf of the Cardiff and Vale University Local Health Board for the provision of coffee machine rental, coffee, and related accessories. The contracting process involves establishing a strategic partnership to equip various hospital locations throughout Cardiff, including UHW, UHL, CRI, and Barry Hospital. The procurement stage is currently in the tender phase, with the process closing on 24th June 2024, and the contract expected to commence on 1st September 2024 and potentially extend until 2029. This procurement falls under the catering supplies category and uses an open procedure consistent with the EU Directive 2014/24/EU.

This tender presents significant growth opportunities for businesses providing coffee machines, high-quality coffee beans, and supplementary consumables. Companies specializing in catering supplies, equipment repair, maintenance services, and those capable of offering comprehensive training and promotional support stand to benefit. The procurement prioritises fair trade products and aims to enhance hospital facilities' coffee offerings, integrating social and environmental considerations as stipulated under the Well-being of Future Generations (Wales) Act 2015. Businesses with a solid track record in these areas and the capability to innovate and customize coffee solutions for healthcare settings are well-suited to participate in this tender process.

## Notice

The NHS Wales Shared Services Partnership, hosted by Velindre NHS Trust are acting on behalf of Cardiff and Vale University Local Health Board who are the contract for the provision of coffee machine rental, coffee, and additional accessories.

### Lot Information

Lot 1

Cardiff and Vale Health Board wishes to appoint a provider to form a strategic partnership with the Health Board to primarily supply coffee machines, coffee beans and consumables, and develop a coffee shop brand throughout the Health Board. The Health Boards coffee shop and restaurants, currently are situated in UHW, UHL, CRI, BARRY HOSPITAL. Further to the supply of the coffee beans, machines and consumables the Health board wishes the supplier to provide high quality training to staff, maintain and service the machines and work with the Health board on promotional activity to further improve the success of the brand throughout the Health Board.

Renewal: Two year extension option - 1st September 2027 to 31st August 2029

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/003309-2025 |
| Notice type | Planning Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 31 Jan 2025 |
| Submission deadline | 24 Jun 2024 |
| Future notice date | 21 May 2024 |
| Award date | 13 Jan 2025 |
| Contract period | 31 Aug 2024 - 31 Aug 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £500,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £1,099,908 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST) |
| Locality | CARDIFF |
| Post town | Cardiff |
| Postcode | CF15 7QZ |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL51 Central Valleys and Bridgend |
| Local authority | Rhondda Cynon Taf |
| Electoral ward | Taff's Well |
| Westminster constituency | Cardiff North |
| Delivery location | TLL22 Cardiff and Vale of Glamorgan |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | BRIDGE VALLEY |

## CPV Codes

### Divisions

- 15 - Food, beverages, tobacco and related products
- 39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
- 50 - Repair and maintenance services
- 55 - Hotel, restaurant and retail trade services

### Codes

- 15860000 - Coffee, tea and related products
- 39220000 - Kitchen equipment, household and domestic items and catering supplies
- 39222000 - Catering supplies
- 39310000 - Catering equipment
- 39711310 - Electric coffee makers
- 50883000 - Repair and maintenance services of catering equipment
- 55500000 - Canteen and catering services
- 55520000 - Catering services

## Release History

- 31 Jan 2025 at 14:44 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/003309-2025
- 23 May 2024 at 14:20 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/016354-2024
- 22 Apr 2024 at 15:45 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/013036-2024

## Notice URLs

- http://nwssp.nhs.wales/ourservices/procurement-services/
- https://etenderwales.bravosolution.co.uk/web/login.shtml
- https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-045434. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-045434.json.