--- title: "Supply Of And Ongoing Support For A Court Recording And VTC System For The SBA Judicial Courts" ocid: "ocds-h6vhtk-045772" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-045772" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-045772.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-045772.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "MINISTRY OF DEFENCE" published: "2024-08-21" --- # Supply Of And Ongoing Support For A Court Recording And VTC System For The SBA Judicial Courts Buyer: MINISTRY OF DEFENCE Current stage: Tender OCID: ocds-h6vhtk-045772 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-045772) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-045772.json) ## Summary The Ministry of Defence is inviting potential suppliers to tender for a contract to supply, install, and support a new recording and video teleconferencing system for the judicial courts in the UK Sovereign Base Areas (SBAs) of Episkopi and Dhekelia on the island of Cyprus. This procurement, currently at the tender stage, involves supplying and installing new hardware and software, removing and responsibly disposing of existing hardware, providing live-link facilities for remote access to court sessions, and offering cloud storage for up to 6000 hours of audiovisual recordings annually. The contract, valued at £535,000, spans a five-year term with no extension options. Key dates include the tender submission deadline on 3rd September 2024, followed by the expected award of the contract in October 2024, and the system’s operational deadline by 31st March 2025. This tender presents significant growth opportunities for businesses specialising in video conferencing equipment, software development, and IT support services. Companies with robust capabilities in installing and maintaining audiovisual systems, providing cloud storage solutions, and offering remote and on-site support would be well-suited to compete for this contract. The competitive open procedure and moderate cyber risk profile underscore the need for tenderers to demonstrate comprehensive technical and economic capacities. By engaging in this procurement, businesses can establish a presence in the defence sector, particularly within the judicial infrastructure of the SBA courts, enhancing their market reputation and diversifying their client portfolio. ## Notice This notice is to invite potential suppliers to tender for a contract to supply, install and support the ongoing maintenance of a new recording and video teleconferencing system for the judicial courts in the UK Sovereign Base Areas (SBAs) of Episkopi and Dhekelia on the island of Cyprus. The Contract value is PS535,000 across a five-year term. The Contract terms do not accommodate any extension options and the Contract will expire after 5 years. The Contract will feature a 6-month implementation period. The Contractor is expected to supply and install new hardware and software in the SBA Court estate; to remove and responsibly dispose of the existing hardware; provide a live-link facility that permits remote access to the court sessions from anywhere in the world; and to provide cloud storage for up to 6000 hours per annum of audio visual recordings of court sessions. The Contractor will further be required to support the new system for the duration of the Contract, providing ongoing support and maintenance both remotely and on-island (as required). The cyber risk profile for this requirement, identified by the Cyber Risk Assessment is MODERATE (Reference RAR-240425A05). Tenderers for this contract will be required to complete a Supplier Assurance Questionnaire (SAQ) which can be completed online or using the PDF document included in the Tender Documents. ### Lot Information Lot 1 This notice is to invite potential suppliers to tender for a contract to supply, install and support the ongoing maintenance of a new recording and video teleconferencing system for the judicial courts in the UK Sovereign Base Areas (SBAs) of Episkopi and Dhekelia on the island of Cyprus. The Contract value is PS410,000 across a five-year term. The Contract terms do not accommodate any extension options and the Contract will expire after 5 years. The Contract will feature a 6-month implementation period. The Contractor is expected to supply and install new hardware and software in the SBA Court estate; to remove and responsibly dispose of the existing hardware; provide a live-link facility that permits remote access to the court sessions from anywhere in the world; and to provide cloud storage for up to 6000 hours per annum of audio visual recordings of court sessions. The Contractor will further be required to support the new system for the duration of the Contract, providing ongoing support and maintenance both remotely and on-island (as required). The cyber risk profile for this requirement, identified by the Cyber Risk Assessment is MODERATE (Reference RAR-240425A05). Tenderers for this contract will be required to complete a Supplier Assurance Questionnaire (SAQ) which can be completed online or using the PDF document included in the Tender Documents. Renewal: This is a new contract that has changed significantly from the incumbent contract. It is likely that this contract will be re-tendered again when it expires in 5 years time. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/026664-2024 | | Notice type | Planning Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning, Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 21 Aug 2024 | | Submission deadline | 20 Aug 2024 | | Future notice date | 30 Jun 2024 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £410,000 | | Lots value | £410,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | MINISTRY OF DEFENCE | | Locality | EPISKOPI | | Post town | Not specified | | Postcode | BFP O53 | | Country | Not specified | | ITL 1 | Not specified | | ITL 2 | Not specified | | ITL 3 | Not specified | | Local authority | Not specified | | Electoral ward | Not specified | | Westminster constituency | Not specified | | Delivery location | Not specified | ## CPV Codes ### Divisions - 32 - Radio, television, communication, telecommunication and related equipment - 48 - Software package and information systems - 50 - Repair and maintenance services - 51 - Installation services (except software) - 72 - IT services: consulting, software development, Internet and support ### Codes - 32232000 - Video-conferencing equipment - 32330000 - Apparatus for sound, video-recording and reproduction - 32333000 - Video recording or reproducing apparatus - 32351000 - Accessories for sound and video equipment - 48515000 - Video conferencing software package - 50343000 - Repair and maintenance services of video equipment - 51314000 - Installation services of video equipment - 72212515 - Video conferencing software development services ## Release History - 21 Aug 2024 at 12:44 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/026664-2024 - 19 Jul 2024 at 12:28 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/022491-2024 - 13 Jun 2024 at 07:15 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/018259-2024 - 7 May 2024 at 07:00 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/014449-2024 ## Notice URLs - http://www.contracts.mod.uk - https://www.contracts.mod.uk - https://www.contracts.mod.uk/web/login.html ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-045772. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-045772.json.