--- title: "Exhibition Stand Build and Management Services" ocid: "ocds-h6vhtk-045775" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-045775" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-045775.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-045775.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "DEPARTMENT FOR BUSINESS AND TRADE" published: "2024-05-07" --- # Exhibition Stand Build and Management Services Buyer: DEPARTMENT FOR BUSINESS AND TRADE Current stage: Planning OCID: ocds-h6vhtk-045775 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-045775) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-045775.json) ## Summary The Department for Business and Trade (DBT) is planning a procurement process for the provision of Exhibition Stand Build and Management services for UK Defence and Security Exports (UKDSE). The contracting authority responsible for this anticipated requirement is the Secretary of State for DBT. The estimated contract value is £4.8m excluding VAT, with an anticipated contract length of 3 years plus a potential 1-year extension. Key dates include the Request for Information (RFI) deadline on 31 May 2024, Market Engagement Event on 3 July 2024, and the Contract Award scheduled for 21 January 2025. The procurement route is RM6124 Communications Marketplace. This tender presents an opportunity for businesses specialising in design, construction, project management, logistics, branding, and audio-visual integration services to compete for a substantial contract in the realm of security and defence exhibitions. SMEs and consortia are eligible to bid for this contract. With deadlines set throughout 2024, interested businesses should engage with the DBT by registering on the Communications Marketplace by 12 August 2024 and submitting their proposals by the designated deadlines. The stand design and management services required include a range of tasks from design concept creation to audio-visual integration, offering a diverse scope for businesses to showcase their capabilities and contribute to the UKDSE brand's objectives. ## Notice Requirement for services related to exhibition stand build and management for a global programme of security and defence exhibitions. ### Lot Information Lot 1 Services Required Design: Design stand concepts in line with the UKDSE brand, objectives and specifications and provide 2D/3D renderings and revisions Stand Build: Contruction, installation and dismantle of stand at UK and overseas events, in compliance with organisers terms and conditions. To include installation of audio-visual systems, lighting systems, air conditioning, power outlets, and other electrical components within the exhibition stand. To also include catering arrangements. Contract management: Specified role to manage the contract with UKDSE and to manage budgets, spend, reviews and change management Project management: Day-to-day event project management of overseas or UK exhibition in build phases and during the exhibition, working with a UKDSE project manager. Logistics and Transportation: Handling logistics and transportation of the stand components to the event venue, ensuring timely delivery and installation and dismantle. On-site Management: Providing on-site support during the event, including stand setup, standby during exhibition, dismantling, and addressing any issues that may arise. Graphics and Branding: Creation and incorporation of branding elements such as logos, graphics, and signage into the stand design. Production: High quality production of agreed graphics and branding to a range of size specifications. Audio-Visual Integration: Integrating audio-visual equipment, lighting, and interactive displays. Storage and Maintenance: Where necessary offering storage facilities for stand components between events and providing maintenance services to keep the stand in optimal condition. Additional information: As part of early market engagement, DBT requesta information from suppliers (RFI) to help inform our thinking and the commercial strategy for these services. Information provided will be treated as commercially sensitive and will not have a bearing on the outcome of procurement for these services. Please email commercialmarevents@businessandtrade.gov.uk to request an RFI template. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/014458-2024 | | Notice type | Planning Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 7 May 2024 | | Submission deadline | Not specified | | Future notice date | 1 Sep 2024 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £4,800,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | DEPARTMENT FOR BUSINESS AND TRADE | | Locality | LONDON | | Post town | South West London | | Postcode | SW1A 2DY | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI3 Inner London - West | | ITL 3 | TLI35 Westminster and City of London | | Local authority | Westminster | | Electoral ward | St James's | | Westminster constituency | Cities of London and Westminster | | Delivery location | Not specified | ## CPV Codes ### Divisions - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 79000000 - Business services: law, marketing, consulting, recruitment, printing and security ## Release History - 7 May 2024 at 08:40 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/014458-2024 ## Notice URLs - http://www.gov.uk/government/organisations/department-for-business-and-trade - https://uktrade.app.jaggaer.com/web/login.html - https://www.crowncommercial.gov.uk/agreements/RM6124 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-045775. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-045775.json.